How to write a File Clerk job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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File Clerk job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of File Clerk job titles

    File Clerk
    File Clerk (3+ Years’ Experience)
    Medical Records File Clerk
    File Clerk (Part-Time)
    Records Clerk

File Clerk job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a File Clerk job summary

Do you alphabetize your bookshelves and make lists for every task on your schedule? If so, you might be the perfect person for our File Clerk position. We need a highly organized, motivated professional to join our growing team. Our customers rely on us to keep our data and files accessible and organized, so we’ll rely on you to provide us with the information we need. We’re willing to give you full autonomy in setting up organizational systems for the office, including files on customers, employees and transactions. All we ask is that you make organization a priority and remain available to assist all senior executives.

File Clerk responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of File Clerk responsibilities

    Create and add material to hard copy files as needed for record keeping
    Update database of digital records for redundancy
    Find and correct mail address errors
    Conduct routine verification to ensure integrity of filing system
    Prepare files for tax purposes
    Make travel arrangements and confirm appointments as needed
    Greet clients and vendors upon arrival and direct them to the appropriate place
    Answer phones when needed and direct calls

File Clerk qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of File Clerk skills

    High school diploma/GED required (Associate degree preferred)
    3+ years’ customer service experience
    2+ years’ clerk experience
    Highly organized and able to prioritize tasks
    FileSite experience a plus
    Proficiency with Microsoft Office and e-mail a must
    Excellent communication skills

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