Facilities Manager Job Description: Top Duties and Requirements

A Facilities Manager is responsible for ensuring that buildings and their services meet the needs of the employees who work within them. Facilities Managers are accountable for the suitability of security, parking, cleaning, and other environments. They may also manage building maintenance tasks like heating and air conditioning.


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What does a Facilities Manager do?

The duties of a Facilities Manager vary by the company, but this job typically handles any renovations, refurbishments, and office updates to ensure everything runs smoothly and according to rules and regulations. Facilities Managers are also responsible for maintenance and upkeep of buildings to adhere to health and safety standards and legal requirements. This may include conducting waste disposal, managing budgets, and keeping expense records. Facilities Managers may also be responsible for office systems, such as office and IT equipment.


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Facilities Manager Job Description Examples:


Example 1

Overview: When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. : As a Facilities Manager with Hines, you will lead a team of professional Facilities Professionals and be the responsible party for successful, efficient and above industry standard delivery, reporting and improvement of all related Facilities Services, financial reporting, associated contracts and lease administration oversight of their respective building(s). include, but are not limited to: Act as Single Point of Contact with a direct line relationship with Hines Amazon as the point of contact for their building(s) and Amazon GREF leadership Lead the Facilities Management team to provide Hines best in class results on behalf of Amazon Responsible for the documentation of facilities operations for their respective site(s) /building(s) Management of sourcing and procurement process for all service contracts such as janitorial, carpentry, pest control, carpet maintenance, and wood refinishing. Recognize opportunities to reduce over-all expenses through contract negotiations and leveraging Hines national discount program and Amazon portfolio Ensure Hines delivery of all Amazon performance metrics including Key Performance Indicators (KPI) for Facilities Management, specifying regular reporting and gap analysis, communicating, identifying trends, and improvement methods Oversight of trouble ticket response and coordination of resolutions while working closely with the customer service team. Trouble ticket resolution includes: research, photo’s, physical inspection of location of problem, updating the BOM, and correspondence with Executive Admin’s and/or Vendor’s and/or Property Manager’s Manage all assigned personnel and direct reports. In addition to direct day-to-day supervision, include recruiting, training and evaluation Qualifications: Minimum Requirements include: Bachelor's degree or equivalent from an accredited institution Five or more years' experience in facilities management Advance knowledge of Microsoft Office as well as Kindle, Replicon, Remedy, InDesign, Sharepoint and Adobe Capable of coordinating Facilities issues and responding from offsite via phone and email Highly organized and able to multi-task to completion Closing: Hines is a privately owned global real estate investment firm founded in [phone number]with a presence in 240 cities in 27 countries. Hines oversees a portfolio of assets under management valued at approximately $160.9 billion¹, including $81.7 billion in assets under management for which Hines serves as investment manager, and $79.2 billion representing more than 172.9 million square feet of assets for which Hines provides third-party property level services. Historically, Hines has developed, redeveloped or acquired approximately 1,450 properties, totaling over 485 million square feet. The firm has more than 180 developments currently underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit [website] for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, [phone number]We are an equal opportunity employer and support workforce diversity. No calls or emails from third parties at this time please.

Example 2

Overview: Pattern Energy Group is an independent, fully integrated energy company that develops, constructs, owns and operates renewable energy projects and transmission assets across North America, Japan, and parts of Latin America. The company focuses primarily on wind, solar and transmission. The Pattern Energy Group team has a history as one of the top North American renewable energy and transmission providers in the industry. The team is dedicated to delivering the highest value for its customers, partners, financial supporters and the communities in which it works, while exhibiting a strong commitment to promoting environmental stewardship and corporate responsibility. Pattern Energy Group operates in the United States, Canada, Japan, Netherlands and Mexico with offices in San Francisco, Houston, San Diego, New York, Amsterdam, Tokyo, and Toronto. Pattern Energy Group’s corporate headquarters is in San Francisco. Responsibilities: JOB Purpose The position will lead and develop the team(s) to meet various obligations required for power generation at a Pattern Energy operating site. KEY Accountabilities Leadership in all areas of the Pattern Energy operating site. Ensure a positive working environment by maintaining discipline, morale, and employee relations. Prepare performance reviews, salary recommendations, and disciplinary recommendations. Manage the hiring and training of personnel on site. Responsible for all personnel on site. Enable teammates’ ability and awareness to work safely and stop work as required. Drive the injury free workplace culture by facilitating safe work habits, hazard recognition, risk assessment, peer to peer feedback, and proper use of human performance tools. Meet or exceed production and financial targets. Work closely with Asset Management and Accounting to manage P & L including budget planning, management and reporting. Understand local market conditions, ensure facility capability data is current, and operate to maximize production and revenues. Work with Power Marketing to positively affect gross margin. Monitor facility performance; investigate and correct abnormal conditions to maximize the value of the operating site/asset. Manage facility and corporate procedures, policies, training programs, safety programs and work practices and related updates as required. Balance and support the operating site’s public relations and community interactions. Maintain regulatory compliance with all Federal, Provincial and local regulations and associated permits. Ensure obligations are met using the work management and CMMS tools. Manage and ensure Safety standards are always upheld in the highest regard. Manage construction and environmental restoration and punch list requirements Ensure all environmental permits are upheld under the site permits. Qualifications: Required Required Work Experience Leadership role & supervision in the power generation industry, renewable energy or military operations Advanced project management and computer proficiency Educational Requirements BA/BS in engineering, business; related field or commensurate experience Additional Requirements Must reside within 100KM of the facility’s O&M building in Britt, ON. Ability to climb towers > 400ft. Current and valid driver’s license Candidates must be willing and able to work with high workloads in stressful conditions and in physically demanding settings while maintaining professional, behavior and demonstrate the utmost ethical values. Examples include but are not limited to traveling, participation with climbing wind turbines, harsh temperatures, extreme driving conditions, various 24/7 working hours, and supporting other business units and locations as needed. Pattern Energy IS AN EQUAL Opportunity Employer.

Example 3

Brandt is currently seeking a Facility Manager for our Ontario region. Reporting directly to the Director of Facility Management, the Facility Manager will work hand and hand with those operating in the facility to ensure the effective operation and maintenance of our properties. This role maintains our facilities so that they are safe, functional, and represent the Brandt brand well in each market, both to customers and employees. Duties & Responsible for complete operations and maintenance of the assigned properties. Conduct periodic building audits to determine immediate maintenance items, short term and long range requirements and compliance with Brandt standards for discussion with the Branch Managers. Attend all locations within territory to conduct regular building inspections, complete checklists and respond to conditions requiring attention. Responsible for reviewing all open Footprints tickets in their territory, as well as responsible for timely resolution of issues and monthly reporting out to managers by locations of open issues. Whenever possible, perform minor repairs and maintenance [website] lighting changes, plumbing repairs, repairs to door locks/door hardware, adjusting thermostats, etc.) In conjunction with purchasing, the Facility Manger will develop and maintain a list of approved vendors by region, reviewing periodically for competitiveness of pricing and quality of service. Oversee all maintenance contracts, service agreements and standing purchase orders, to ensure contractors are in compliance. When appropriate, procure and coordinate the services of local vendors, service providers and subcontractors. Ensure that our staff and contractors comply with building rules and regulations and utilize safe work practices. Assist in the creation of annual operating budgets for the assigned properties and share accountability to the budgets through prudent expending and reporting of variances. Ensure that key building assets [website] HVAC, etc.) are maintained to the Brandt standard and report out on condition on an annual basis as part of the annual building audit. Assist in implementing preventative maintenance programs. Monitor the building automation systems in assigned properties where available. Responsible for the general appearance, cleanliness and security of the properties assigned. In conjunction with the manager responsible for emergency preparedness, review and update the Building Information Manual at least once per year. Ensure adherence to all pertinent government regulations and business unit practices affecting this position. Be observant of potentially hazardous conditions and respond accordingly. Engage in best practice for energy and environmental conservation. In conjunction with the Director of Facility Management, develop a personal apprenticeship program for self to become fully familiar with operation of energy audits and retrofits, security systems, fire and life safety, vendor contracts administration and handling environmental contamination. All other tasks as deemed necessary and requested from time to time by Brandt Development Ltd. Required Skills General knowledge and understanding in plumbing, electrical, HVAC, building automation, and fire and life safety systems. Be mechanically inclined, and able to carry out some building maintenance and general repairs. Possess common sense and good judgement in day to day functions Class 5 Operators Certificate, Refrigeration Operator, Engineers Certificate, Whimis, First Aid, CPR, OH&S Level 1 are considered an asset Other courses such as BST, SMT, SMA would also be considered an asset. Must be bondable through the RCMP to work in secure areas of the assigned properties Must be able to lift up to 50 pounds Required Experience

Example 4

*Capital Fine Meats is a family owned and operated business in Edmonton, Alberta since [phone number]We are a federally regulated facility, and pride ourselves on providing fresh, high quality meats across Western Canada. We pride ourselves on providing fresh, high quality meats across Canada.* With a team of over 100 individuals we believe a diverse and inclusive corporate culture is one where everyone succeeds. That’s why we’re committed to creating an environment where all feel welcomed, safe, valued, and empowered to achieve their full potential. Capital Fine Meats has an excellent opportunity for an experienced and versatile *Facilities Manager*in our *Maintenance Department*. The Facilities Manager reports directly to the Operations and Manager and oversees all maintenance personnel and third party contractors in the repair and troubleshooting of: Production equipment, facilities’ structure, systems, and department operations. The ideal candidate is skilled in various trades with a demonstrated ability to effectively manage and lead a department. *Key Roles and Responsibilities* * Perform preventative maintenance, troubleshooting, and managing breakdowns of mechanical, electrical and refrigeration/cooling systems and equipment. * Provide direct support (on tools and equipment) as required to supplement department resources by conducting equipment inspections, adjustments, and assembly/disassembly. * Executing the continuous improvement of technical processes and implementation of short/long-term strategic plans as directed. * Develop a Planned Preventative Maintenance (PPM) schedule, ensuring full preventative maintenance is carried out. * Maintain facilities maintenance budget and obtain pre-approval for contractors and purchasing of equipment/parts to monitor department inventory. * Assist, schedule, and facilitate contractors, consultants, and external vendors to ensure efficiently and timely completion of work performed, in coordination with our onsite engineer. * Schedule, train, and supervise all Maintenance staff to increase operational effectiveness and maximize productivity. * Maintain equipment list and inspect, authorize, and distribute daily work orders using CMMS Software. * Effectively communicate and delegate any maintenance issues to be resolved. * Liaison between QA and Safety Department Heads to ensure all legislated and company policies/procedures are upheld. *Required Qualifications* * Certified Engineering Technologist (mechanical preferred but not mandatory). Eligible for registration with ASET (C.E.T) * Certification (Alberta) in a trade (mechanical or refrigeration preferred) E*ssential Skills & Experience * * 10 years’ experience in maintenance and building operations in a plant setting, ideally in an organization of medium or larger size. * Experience/knowledge in industrial food production is considered an asset. * Minimum 5 years experience in a managerial designation * Computer proficiency in various programs including MS Office (Word, Excel, Powerpoint), MS Project, and AutoCAD * Demonstrated ability and training in conflict resolution * Experience/knowledge in pumps, fans, conveyors, steam boilers, hydraulic & pneumatic, electrical and refrigeration systems * Knowledge of food safety standards within a federally inspected food facility including HACCP, SSOP’s, GMP’s, CCP’s * Valid Forklift Ticket *Work Environment* Indoors: Maintenance shop, industrial processing plant (food) setting. Must be tolerate of cool temperatures. Outdoors: Plant grounds, facility buildings, and yard. *Hours and Compensation * *Shift: * 6:00AM - 4:00PM This position is permanent full-time with 10 hour work days, Monday to Friday including emergency on-call availability and/or weekends if required. *Salary: * Will be negotiated, based on qualification and experience. Competitive health benefits package and additional pay benefits will be discussed during the interview process. *Applicants should provide a cover letter with salary expectations in order to be considered. Minimum of three (3) professional references will be required. * Job Types: Full-time, Permanent Benefits: * Casual dress * Dental care * Disability insurance * Discounted or free food * Extended health care * Life insurance * On-site parking * Vision care Schedule: * 10 hour shift * Day shift * Monday to Friday * On call * Weekend availability Education: * AEC / DEP or Skilled Trade Certificate (preferred) Experience: * CMMS: 2 years (required) * 1 year (preferred) * Business Management: 5 years (preferred) * Certified Engineering Technologist (C.E.T) (required) * Journeyman Millwright (preferred)

Facilities Manager duties and responsibilities

Facilities Managers have many tasks that are necessary to maintaining a safe and functional work environment for employees. Some key responsibilities and duties for a Facilities Manager may include:

  • Coordinating system repairs and monitoring system performance
  • Tracking parts inventory and placing orders
  • Supervising Maintenance Technicians
  • Handling or contracting landscaping tasks and snow removal
  • Executing equipment audits and record-taking policies
  • Coordinating with the Director of Capital Projects on new building projects
  • Training employees on proper procedures
  • Ensuring compliance with safety and security protocols


Facilities Manager skills and qualifications

Facilities Managers need a number of different skills to perform their job successfully. Ideally, Facilities Manager candidates should have a combination of the following skills or qualifications:

  • Oral and written communication skills
  • Organizational skills
  • Customer and client management skills
  • Adaptability to different tasks
  • Technical knowledge of building services
  • Budgeting skills
  • Critical thinking skills
  • Multitasking skills


Facilities Manager experience requirements

Because a Facilities Manager’s responsibilities vary by the company, there are many options for relevant experience and qualifications. Experience may include previous employment as a Facilities Manager or technical skills related to building and property maintenance. Candidates with outside managerial experience and the necessary technical knowledge for the industry may also be considered.


Facilities Manager education and training requirements

Ideally, Facilities Manager candidates will have one year experience or more in logistics or transport and two years or more management or supervisory experience. While an associate’s degree in logistics is generally required for a Facilities Manager, an advanced degree in facilities management, engineering, business, or other related fields is desirable. Candidates may also possess in-house training certifications, apprenticeships, or other certifications in facilities services or technical skills. 

Postgraduate courses for facilities management are available from institutions like the Institute of Leadership & Management for extensive training in the field. Desirable candidates may have additional education or training in mechanical or technological systems, HVAC, or other systems, but it’s usually not required. Promising candidates can complete additional on-the-job training to develop skills in other areas. Soft skills can also be developed through short-term programs for certification. Depending on the needs of the company, apprenticeships can be just as desirable as formal education in facilities management.


Facilities Manager salary expectations

According to Indeed Salaries, the average salary for a Facilities Manager is $64,758 per year in Canada. Keep in mind that may be dependent on the relevant experience, location, education level, and employer.


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Facilities Manager job description FAQs


What are the day-to-day job requirements for a Facilities Manager?

Facilities Managers need to handle many varied and complex tasks throughout the workday. They need to understand complex electrical, mechanical, HVAC and automation systems, manage a facilities team, and be ready to contract out necessary tasks. Facilities Managers typically work the a day shift Monday through Friday, but they may be required to work additional hours when there’s an emergency. This may include evenings, weekends, and holidays. Travel may also be required, particularly for roles in multi-site companies.


What should you look for in a Facilities Manager?

Facilities Managers must have organizational skills to keep track of renovations, maintenance, new building projects, parts inventory, expense reports, and both local and federal regulations.


What's the difference between a Facilities Manager and a Property Manager?

While there may be overlap between the responsibilities of the two, Facilities Managers and Property Managers have different job responsibilities and duties. Facilities Managers are mostly focused on maintaining the workspace for the employees and clients who use it, while Property Managers are concerned with the space itself. Property Managers collect rent and keep the building maintained. Facilities Managers are more concerned with tasks that benefit the company’s employee safety and comfort, such as climate control, electrical systems, and waste management.

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