Executive Secretary Job Description: Top Duties and Requirements

Aufgaben At Mercedes-Benz Financial Services South Africa (MBFS SA), we pride ourselves on our reputation for service excellence and our care in providing flexible, innovative and tailor-made finance and insurance solutions. We have an exciting new opportunity for a pro-active and efficient professional to join our Executive Office in the role of Executive Secretary to the Chief Executive Officer. Requirement Overview To provide administrative support to the Management Board Members as well as offer business administration to ensure professional image and effective running of the office in compliance to the Company's Integrity & Anti Bribery Codes, Conflict of Interest Policy & [website] requirements and to perform delegated [website] tasks and duties & to inform superior about deviations. Key Duties and Responsibilities - Support with diary management: ensure that all appointment requests, events and changes are noted accurately. Ensure that the MBM's have all relevant correspondence prior to the appointments. - Support with meeting arrangements for the Management Board Members (MBM). - Effectively coordinate meeting logistics. This includes meeting packs and supporting documentation. In addition, provide status of invitations and replies as well as road maps when required. - Travel arrangements: effectively administer travel arrangements in line with company policies and procedures. All correspondence including itinerary to be given to MBM's/relevant stakeholders within agreed time frames. - Office supplies: administer office supplies for all the respective divisions in line with company policies and procedures. Approved office suppliers to be purchased within allocated budget and according to company policies and procedures. - of all purchase for all the respective divisions in line with company policies and procedures. - Customer assistance: telephonic, e-mail assistance to be provided to both internal and external customers when required. Ensure that all requests are forwarded to the relevant stakeholder timeously. - Administer all expenditure claims and ensure compliance. - Department budget: prepare annual budget for department. Monthly reconciliation of actual vs budget. Ensure that all expenditure complies with company policies and procedures. - Initiate, plan, execute, monitor, and close of project to achieve specific goals and meet specific success criteria at the set timeline. The ideal candidate will come from a Customer Service background or has worked in a Secretary capacity before and have excellent communication skills. You must pay attention to detail and process data accurately. You will also have problem solving attributes, be well organised and be IT Literate. This role will suit someone who stays calm whilst under pressure. If this sounds like you then please apply via the website. Candidates without the relevant previous experience will not be considered. Qualifikationen Specific knowledge - IT Literate - Company Knowledge - Understanding of office administration activities and processes - Knowledge of office administration Skills - Written communication skills - Problem solving skills - Verbal communication skills - Computer literacy (MS Office) - Time management skills - Decisiveness - Negotiation skills - Ability to establish relationships - Business writing skills - Administrative skills - Communication skills - Good Computer skills (MS Word, Excel, PowerPoint, internet and email) - Events Coordination - General Office Administration - Organizing skills - Good Interpersonal Skills - Initiative - Ability to work with and in teams - Ability to interact with people - Ability to multitask Attributes - Accuracy - Attention to detail - Corporate values - Customer service orientation - Initiative - Process orientation Experience - 2 to 3 years’ relevant experience within an administrative role, previous experience in a secretary capacity. Education - Matric/Grade 12. degree/diploma advantageous. Mercedes-Benz Group of Companies South Africa is proud to be an equal opportunity employer. All qualified applicants will be considered, however the following will apply: - Foreign nationals must qualify for a work visa/permit as per the provisions of the Immigration Act 13, [phone number]; - Division’s Employment Equity Plan in terms of the Employment Equity Act, No 58, [phone number]As part of the recruitment process, shortlisted candidates should be willing to undergo an Assessment Centre. Strictly, CVs sent via email will not be considered. The email address provided is only for queries on this specific requisition. Closing DATE: 27 JUNE, [phone number]

When people ask how the 401 Auto RV Group of companies has become Canada’s fastest growing Auto/RV dealer group in under 10 years, we reply with 4 simple elements that have contributed to our success: We treat our clients with the respect they deserve for helping us support our families during these trying times We carry more inventory, sell more, and provide financing for everyone regardless of their credit history We fix their unit right the first time Our co-workers care and support each other like family So, if you are like us and you believe that our clients deserve a better Automotive and RV ownership experience than our competition currently delivers: we want to hear from you. Our safe and positive work environment has directly contributed to our growth over the past years. With locations all across Ontario, the 401 Auto RV Group is certain to have a dealership near you! Our Corporate Headquarters is located in Cambridge Ontario, one of Canada’s fastest growing cities. We have recently added 5 additional locations in Cambridge, and have now expanded to Hamilton, London, Barrie, Innisfil, Simcoe, Peterborough, Lindsay, Tillsonburg, Ingersoll, and Ottawa. [phone number]will bring us another 3 locations in Ontario, with more to come. Our current line-up includes exciting brands and franchises such as Kia Canada, 401 Auto Financing, Volkswagen Canada, Starcraft, Heartland, Gulfstream, Grand River and CampMart RV. Come and grow with us, we’d love to meet you! How we VALUE our employees: A COVID-19 compliant workspace in our facility A high energy, fast paced and fun work environment with various initiatives and rewards A work culture that truly cares about its employee’s both professionally and personally Individual and team-oriented coaching, mentoring and training Opportunities for career path planning, growth and advancement from within Health & wellness benefit enrolment opportunities Employee referral bonus opportunities Employee pricing on vehicles and RV’s Role and Reception with enthusiasm and a contagious smile Answer a high volume of incoming calls on a multi-line phone and direct them to the appropriate department Welcome our guests to our Head Office (Administrative Building) Generally be the first contact for all calls and visitors to our Head Office Licensing paperwork Light cleaning Additional duties as assigned Qualifications and Skills: Completion of High School Previous administrative experience is considered an asset Strong communication skills, professionalism and maturity Above average computer skills Multi line phone experience is considered an asset Strong attention to detail Multi-tasking abilities and a friendly attitude Valid G Driver's License and acceptable driving record The 401 Auto RV is an equal opportunity employer and we are pleased to accommodate individual needs within our recruitment process. Please speak with our HR department should you require any accommodation.