How to write an Event Planner job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Event Planner job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Event Planner job titles

    Event Planner
    Senior Event Planner
    Corporate Event Planner
    Event Planner (Part-Time)
    Event Coordinator

Event Planner job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Event Planner job summary

Our agency is looking for an energetic Event Planner to help enhance our visibility in the local community. The Event Planner will be responsible for assisting with the development of our local marketing strategy and planning successful events that advance the recognition of the company and the brand. The successful candidate will also be charged with discovering new opportunities within the community to establish a stronger bond with our target audience and increase local market share.

Event Planner responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Event Planner responsibilities

    Identify potential opportunities at the local level and create campaigns to capitalize on those opportunities
    Develop a network of event subcontractors that make planning each community event a simple process
    Manage all aspects of the event planning process, including collaboration with subcontractors, venue identification, menu development, printing and design of materials and budget tracking
    Collaborate with several departments within the company as well as local community groups
    Attend community functions to network and identify potential opportunities
    Create summary reports of each event outlining how data gathered from current community events can be used to develop successful future events

Event Planner qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Event Planner skills

    Bachelor’s Degree in Hospitality Management, Marketing or a related field
    4+ years’ event management experience
    Proven track record of identifying and maximizing event opportunities
    Must be a self-starter who requires little to no supervision to meet corporate goals
    Excellent time management and communication skills required

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