Data Entry Clerk Job Description: Top Duties and Requirements

A Data Entry Clerk, or Data Entry Operator, is someone who updates and inputs information into a company database. The main responsibilities of a Data Entry Clerk include exporting data into computer databases, performing data searches, and appropriately filing digital documents.


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Data Entry Clerk duties and responsibilities

When writing a job description for a Data Entry Clerk, it is important to specify the duties and responsibilities required to excel in the role, including: 

  • Ensuring appropriate turnaround time on all data entry
  • Reviewing and entering data information into the appropriate databases 
  • Proactively verifying data through source documents 
  • Monitoring and updating existing data when required
  • Retrieving data for team members upon request
  • Performing data searches 
  • Complying with security backups and regular checkups to ensure the safety of the data being stored


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Data Entry Clerk Job Description Examples:


Example 1

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to move. Position Description Summary This position is responsible for opening the files used by the departments and branches to track, control, bill and manage shipments from Asia to North America. Principal Accountabilities File Shipment creation- data entry. Container/ shipment internet tracking and tracing Container/ Shipment tracking and tracing via telephone Follow-up on documents from Schenker’s overseas office. Provide Shipment updates. Providing customer service. Clerical duties as assigned. Knowledge and Skills Keyboarding/typing speed- 60 -70 WPM Accuracy is essential Flexible Team Player Knowledge of Microsoft programs [website] Excel, and Word at an intermediate level. Able to work with minimal supervision Chancengleichheit und selbstbestimmte Teilhabe Schwerbehinderter und sowie eine respektvolle Zusammenarbeit sind innerhalb des DB Konzerns fest verankerte Grundsätze. Deshalb werden Bewerber bei gleicher Eignung bei bevorzugt berücksichtigt.

Example 2

Job Description: *DATA ENTRY CLERK, Summer Position* *Alberta Indigenous Construction Career Centre* NorQuesters are difference makers and we’re searching for someone dedicated to making a difference to join our Alberta Indigenous Construction Career Centre (AICCC) team as a Data Entry Clerk. The successful candidate will thrive in showcasing our values of being dependable and finding ways forward as they enter information for our AICCC learners into the cloud based file management system. This position requires someone with a keen eye for detail and great organizational skills to ensure data is entered correctly and that files are captured digitally and then properly disposed of. You’ll also have a “we is greater than they” attitude and be open to assisting with other administrative duties in the office. * HOW YOU'LL MAKE A Difference* * Enter information form intake forms into the data management system * File, scan, and attach learner documentation * Purge and appropriately dispose of files, in accordance with the college’s records retention schedule. * Serve as an administrative resource for the Alberta Indigenous Construction Career Centre, assisting with administrative tasks in areas of need. * WHAT YOU BRING* * Completed High School Diploma * NorQuest College Student * Experience working with Microsoft Office products (Word, Excel, Outlook) * Experience working with office tools such as a photocopier, scanner and facsimile machine * Knowledge of Freedom of Information and Protection of Privacy (POIP) legislation *WHAT MAKES YOU A Difference MAKER* * Ability to pay close attention to details * Ability to organize large volumes of information * Ability to handle sensitive information with confidentiality and integrity * Ability to work under pressure * Ability to make positive and effective contributions to a team * Salary: *$17.31 Reflective upon what you bring plus 11.2% in lieu of vacation and benefits. NorQuest College offers flexible work options that include working on campus, working from anywhere or a blend of both! * Competition Number: *[phone number][phone number]* Closing DATE: *July 4, [phone number]* APPLY TO Become A Norquester: * If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document. * PSST: * Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date. *_ Difference Makers._* If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed. So how do we make differences? * *We empower NorQuesters. *When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our from where you are, be dependable, find ways name a few, but how you do that is your choice! * *We unlock potential. *Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds. * *We strengthen Alberta.* From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization. And that’s a snapshot of how we are Difference Makers. But there’s so much more to us and we invite you to explore further! Job Type: Casual

Example 3

*Job description* Grace Transport Inc. is a family-owned business operating for over 25 years and pride ourselves on being the best in our industry. We are focused on our employees from the onset and believe them to be of the highest value of any of our assets. We are looking for a dedicated individual to join our customs department. *Position: * Data Entry Clerk – Customs Department *Work Shift: * 12pm (noon) – 8pm *Hours: *Monday to Friday & every third Saturday (Saturday is working from home) *Wage will be based on experience* *Requirements: * * Computer skills * Excellent communication and organizational skills * Attention to detail and accuracy * Positive attitude and able to work in a team environment * Clean Criminal Search * Valid driver’s license * Experience with customs documents/ cross border shipping an asset but willing to train the right candidate * * Data input & Entry * Ability to Multi-Task * Process Customs Documents sent in from drivers / dispatch with Customs Brokers * Enter Load information into customs system to process ACE & ACI E-manifests for trucks to cross border *We offer from day one: * * Company-paid Health & Dental benefits and Health Care Spending Account * Company-paid Retirement (Pension) Plan * Company Paid and Supplied Cell Phone We thank all applicants, however, only those selected for an interview will be contacted. Grace Transport is an equal opportunity employer that is committed to employment equity. We value a diverse workforce and are committed to hiring practices that are fair and equitable. Job Types: Full-time, Permanent Salary: per year Benefits: * Casual dress * Company pension * Dental care * Disability insurance * Employee assistance program * Extended health care * Life insurance * On-site parking * Paid time off * Wellness program Schedule: * 8 hour shift * Monday to Friday * Weekend availability Application question(s): * Are you willing and able to work 12pm-8pm? Work remotely: * No

What does a Data Entry Clerk do?

A Data Entry Clerk performs administrative work within an organization. Many organizations hire Data Entry Clerks to help transfer data from one source into a new database. Some Data Entry Clerk positions will also help with additional tasks such as answering the phones or filing records. Often, a Data Entry Clerk will also be responsible for ensuring that documents uploaded are error-free.


Data Entry Clerk skills and qualifications

A successful Data Entry Clerk will have various prerequisite skills and qualifications required for the duties of this job. Some of these may include: 

  • Ability to work independently and as part of a team
  • Ability to take direction verbally
  • Accurate typing and data entry skills
  • Excellent attention to detail
  • Communication and organizational skills
  • Knowledge of basic computer programs 
  • Understanding of grammar
  • Excellent customer service skills


Data Entry Clerk experience requirements

Often, Data Entry Clerk positions are considered entry-level positions, so previous experience is not always required. Many successful job applicants will have some prior experience, typically one to three years, in a similar capacity. 


Data Entry Clerk training and education requirements

A Data Entry Clerk generally has at least a high school diploma. In some cases, a job applicant with a bachelor’s degree in business administration or a related field will be preferred. Certification for particular computer programs may also be a requirement for this position. A job applicant could also obtain a certificate that proves how many words they can type per minute.


Data Entry Clerk salary expectations

According to Indeed Salaries, the average salary for a Data Entry Clerk is $18.56 per hour. This can vary depending on experience, location, or the company that is hiring.


Job description samples for similar positions

If a Data Entry Clerk is not what you are looking for, other related job descriptions include: 


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Data Entry Clerk job description FAQs


What should you look for in a Data Entry Clerk resume?

When reviewing applicants for a Data Entry Clerk position, look for someone who has experience working with computer programs such as Microsoft Word or Microsoft Excel, or similar software needed for the job. A good applicant will also have obtained certification in areas such as word processing, clerical organization, or bookkeeping. If the role requires a candidate to also speak French, then looking for someone who is bilingual or has formal French training is important.


What makes a good Data Entry Clerk job description?

A good Data Entry Clerk job description will specify the kind of information the applicant will be working with on a daily basis. The job description should also provide information such as the vision and mission of the company they are applying to. If there are particular certification requirements for the role, then be sure to list that in the job description as well. Lastly, the job description should include the expected years of experience.


What is the difference between a Data Entry Clerk and a Data Analyst?

While both positions work with data, the difference between a Data Entry Clerk and a Data Analyst is how the data is handled. A Data Entry Clerk is responsible for uploading the content into a database. They ensure the information is entered correctly and organized. A Data Entry Clerk will also ensure that the information is safe. A Data Analyst, however, will make sure that the information makes sense in the way that it is stored, while translating the information into something that is accessible. A Data Analyst will discover useful information within the data and present it to organizational teams.


How can you make your Data Entry Clerk job description stand out?

The best way to make a Data Entry Clerk job description stand out is to specify if the position will have on-the-job training. It is also a good idea to include any additional benefits that come with the position such as performance bonuses or pension programs. If the position is a contract role, specifying whether there may be an opportunity for the position to move to a full-time role may help attract more candidates.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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