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Contract Manager Job Description: Top Duties and Requirements

A Contract Manager is a professional who reviews, negotiates, and prepares contracts for a company and its employees, vendors, or customers. Their duties include responding to contract negotiation, bids, and proposals, reviewing all contracts to ensure they comply with all company policies, regulations, and laws, and analyzing potential risks of signing certain contracts.

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Contract Manager duties and responsibilities

A Contract Manager plays a critical role in an organization, as they’re responsible for managing the company’s negotiations and contracts. A Contract Manager needs to be fully aware of the benefits, potential risks, and other necessary details of each contract the company signs. Other duties and responsibilities include:

  • Monitoring contracts, and moving forward with extension, close-out, or renewal of contracts
  • Ensuring all contract details align with federal, state, and local laws, as well as cooperate guidelines, policies, objectives, and goals
  • Drafting responses to contract bids, negotiations, and proposals
  • Reviewing existing contracts to locate any potential breaches and to add updates as requested by signers
  • Writing and sending requests for proposals to potential vendors
  • Adding improvements to existing company contract policies to ensure compliance and reduce any potential risks
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Contract Manager Job Description Examples:

Example 1

JOB Description: Program AND Contracts Manager

Position Summary:

The Program and Contracts Manager plays a pivotal role in overseeing and managing various programs, contracts, and agreements aimed at improving the health and well-being of the four communities that the
Southern Stl�atl�imx Health Society (SSHS) serves: N�Quatqua, Samahquam, Skatin, and Xa�xtsa First Nations. This position requires exceptional organizational skills, strong leadership abilities, and an in depth understanding of
Indigenous culture and health issues. The Program and Contracts Manager is responsible for ensuring the effective delivery of programs, managing contracts, agreements, and partnerships, and supporting the organization's mission �to honour the health of The People by working together to deliver holistic health services�.

Key Responsibilities:

Program Management:

  • Develop, implement, and monitor programs and initiatives focused on improving health and wellbeing outcomes for Indigenous communities.
  • Collaborate with internal teams, community partners, and stakeholders and Rightsholders to ensure programs align with community health plans, community needs, and organizational goals.
  • Establish and track program goals, objectives, and performance metrics to evaluate program effectiveness.
  • Oversee project and program work plans, program budgets, resource allocation, and ensure compliance with funding requirements.

    Contract Management:

  • Lead the development, negotiation, and management of contracts with funders, government agencies, and other partners.
  • Ensure compliance with contract terms, deliverables, and reporting requirements.
  • Monitor contract performance, including budget management and tracking of key milestones.
  • Collaborate with finance and legal teams to ensure contractual obligations and documentation are in place.
  • Collaborate with other SSHS staff across the various programs to complete required reporting (financial and narrative).
  • Maintain a reporting tracker that can be shared with the Health Director and Board of Directors as required.

    Partnership Development:

  • Cultivate and maintain strong relationships with Indigenous organizations, community leaders, and other partners to foster collaborations and strategic partnerships.
  • Identify and pursue funding opportunities through grant applications, proposals, and partnership agreements.
  • Collaborate with Health Director and other levels of leadership to identify new partnership opportunities and expand the organization's network.

    Cultural Responsiveness:

  • Ensure that all programs and services are culturally appropriate and sensitive to the needs and values of the Southern Stl�atl�imx communities.
  • Incorporate Indigenous knowledge, practices, and cultural protocols into program design and implementation.
  • Collaborate with Indigenous Elders, Knowledge Keepers, and community members to ensure cultural integrity and community engagement.
  • Maintain strict confidentiality in performing the duties of this position and adhere to the privacy, security, and confidentiality policies of SSHS.

    Reporting and Evaluation:

  • Prepare regular reports on program outcomes, progress, and challenges for internal and external partners.
  • Conduct program evaluations and assessments to measure impact and identify areas for improvement.
  • Utilize data and feedback to inform decision-making and drive continuous program improvement.

    Qualifications and Skills:

  • Bachelor's degree in a related field (e.g., public health, Indigenous studies, business administration, social work) is preferred but not mandatory. Master's degree is an asset.
  • Demonstrated experience in program/project management, contract management, or a related field (2+ years), preferably within the Indigenous health sector. Project Management Professional (PMP) certificate is an asset but not mandatory.
  • In-depth understanding of Indigenous health issues, cultural sensitivity, and experience working with

    Indigenous communities.

  • Strong project management skills, including the ability to develop and manage budgets, timelines, and deliverables.
  • Excellent communication skills, both written and verbal, with the ability to effectively engage with diverse stakeholders.
  • Strong leadership and team management abilities, with a collaborative and inclusive approach.
  • Proven ability to build and maintain partnerships with Indigenous organizations, community leaders, and funders.
  • Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Proficiency in relevant computer applications and software.
  • Respect for and sensitivity to the cultural values and practices of Indigenous communities.
  • Understanding of Indigenous health issues and commitment to improving health outcomes for

    Indigenous populations is preferred.

  • Knowledge of Stl�atl�imx culture and traditional practices is an asset.

    Special Requirements:

  • This position may require travel to remote Indigenous communities served by SSHS, accessed by Forest Service Roads (FSRs) that require driving on rough gravel roads during all four seasons.

    Job Types: Full-time, Permanent

    Salary: $70,000.00-$85,000.00 per year

    Benefits:
  • Casual dress
  • Company pension
  • Dental care
  • Flexible schedule
  • Life insurance
  • On-site parking
  • Paid time off
  • Work from home
    Schedule:
  • Monday to Friday
    Supplemental pay types:
  • Overtime pay



    Application question(s):
  • Do you have background or knowledge of the Stl'atl'imx First Nations or working with or for indigenous peoples?

    Ability to Commute:
  • Mount Currie, BC V0N 2L3 (required)

    Ability to Relocate:
  • Mount Currie, BC V0N 2L3: Relocate before starting work (required)

    Willingness to travel:
  • 25% (required)


    Work Location: Hybrid remote in Mount Currie, BC V0N deadline: 2023-08-31

    • Example 2

    Department: Project Management Operations

    Position: Maintenance Contract Manager

    Location: Saskatoon, SK

    Who we are:

    IRD is an Intelligent Transportation Systems (ITS) company and a world leader in the highway traffic management and in-vehicle systems solutions industry, specializing in traffic data collection, weight enforcement, commercial vehicle operations, toll, and safety. Over the past 40 years, IRD has diversified both from a market and geographical perspective. IRD Systems are designed and built by a multidisciplinary, customer-focused team which fuses core IRD technology with integrated computing and communications technologies.

    Position Purpose:

    As the Maintenance Contract Manager, you will manage and maximize returns from IRD�s service and maintenance business sector in accordance with strategic objectives. The Maintenance Contract

    Manager is responsible for planning, coordinating, facilitating and reporting on all tasks associated with delivering a Service and Maintenance Contract. By interfacing with functional groups including Sales and Marketing, Engineering, Production, Installation, Finance, and Service, you will be responsible for satisfactory completion of all contract obligations including long lead maintenance schedules > 12 months, material procurement, subcontract management, material delivery and on-site service and maintenance activities as required. This key position will ensure the timely delivery of a quality service on schedule and on budget.

    We are looking for someone with the following:

    A team player, innovative, detail oriented and driven to facilitate successful projects! You are a natural leader and willing to take the lead on multiple activities. This position requires interpersonal and communication leadership skills.

    Qualifications needed:

  • Bachelor�s Degree in Engineering (preferably Civil or Electrical) or a post-secondary technical diploma ([website]) with 5 years related experience.
  • A Professional Maintenance Contract Manager (PMP) Designation an asset
  • Related technical knowledge, project management experience and leadership skills
  • Strong written and oral communication
  • Practical knowledge or contract administration, scheduling and project financial reporting

    If this opportunity sounds exciting to you and you'd like to learn more, then we want to meet you!

    IRD is an Equal Opportunity Employer.

    Job Type: Full-time

    Benefits:
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
  • Work from hour shift

    • Example 3

    The Municipal Group of Companies, based in Bedford Nova Scotia, is a large, diversified organization engaged in all major aspects of the heavy civil construction, mining, and environmental services within the Atlantic Provinces. We are currently seeking a determined, skilled individual with a proven track record with the expertise of a Contract Managerwith a specialty in *IT *to join our team from our office in Bedford, NS.

    Job Summary:

    The Contract Manager is responsible for developing and executing our sourcing strategy for all IT hardware and software ensuring alignment with corporate objectives.

    Primary Duties and Responsibilities:

  • Developing and managing performance measures
  • Lead all sourcing events and negotiations, including but not limited to the preparation and issuing of RFP�s, RFQ�s and RFI�s
  • Negotiate contract terms and conditions
  • Recommending contract awards
  • Work in collaboration with business stakeholders, including but not limited to the legal and finance team
  • Other duties as requires

    Required Knowledge, Skills, Abilities, Education, and Experience:

  • Post-Secondary degree in a related field
  • SCMP Designation is considered an asset
  • Five or more years� experience in procurement with a focus in the IT space would be considered an asset
  • Knowledge of purchasing, contract techniques and procedures
  • Strong knowledge of internal controls, and financial management
  • Ability to communicate effectively, both verbally and in writing with all employees, management, and outside contacts
  • Strong relationship building
  • Ability to work within a team environment
  • Excellent time management skills
  • Detail orientated
  • Energetic with a positive attitude

    What we offer:

  • Above average competitive wages
  • Comprehensive benefits and pension plan
  • Company provided training and development
  • Opportunities for growth in all areas of the company
  • Corporate discounts
  • Employee and Family Assistance Program

    A comprehensive pension and benefits package are offered with this position along with opportunities for advancement and training and development.

    We are an equal opportunity employer that encourages all interested candidates to submit a detailed resume.

    Job Type: Full-time

    Benefits:
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Store discount
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

    Application question(s):
  • Do you have a Post - Secondary degree in a related field?
  • Do you hold a SCMP 4 years (preferred)

    • What does a Contract Manager do?

    Contract Managers oversee the contract creation and negotiation process from start to finish. They’ll write, review, negotiate and execute a variety of contracts between customers, vendors or their employees to ensure they’re compliant with laws and company policies.

    Before writing, reviewing, or approving contracts, the Contract Manager will conduct extensive research to ensure the contract’s language is compliant and to detect any potential risks the company could face if they sign the contract. Contract Managers regularly check on current contracts to ensure the company and customer are remaining compliant and following the terms listed in their contract.

    Contract Manager skills and qualifications

    Given their work scope, a Contract Manager needs to be well-informed on industry trends and all aspects of the contracting process. They should also possess impressive negotiation and judgement abilities to determine if certain contracts are well-suited to the company’s needs and objectives. Common skills and qualifications successful Contract Managers should have include: 

    • Excellent written and verbal communication skills
    • Exceptional attention to detail
    • Interpersonal and listening skills
    • Deep understanding of contracts, contractual language, and contract governance
    • Critical thinking skills, research abilities, and ongoing legal knowledge
    • Ability to professionally manage and store confidential information
    • Excellent understanding of business operations and financial analytics

    Contract Manager work experience

    Contract Managers typically have at least two years experience managing or negotiating business contracts. Impressive candidates may also have at least two years experience writing and negotiating certain resale agreements with vendors. Contract Managers who previously served as Contract Specialists may also be considered for the role.

    Contract Manager education and training requirements

    Most candidates have a Bachelor of Business Administration, while others may have a Master of Business Administration degree instead. Depending on where they work, some Contract Managers are expected to earn a certification, like a Certified Commercial Contracts Manager or Certified Professional Contracts Manager designation, offered by the National Contract Management Association. If specific contract management software solutions need to be used, candidates may require training on these programs during onboarding.

    Contract Manager salary expectations

    According to Indeed Salaries, the average salary for a Contract Manager in Canada is $84,613 per year. This is not a fixed figure, and it typically varies depending on the company, geographical location, and the employee’s level of experience.

    Job description samples for similar positions

    Other job description samples are available for your perusal if this is not quite what you are looking for, including:

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    Contract Manager job description FAQs

    What is the difference between a Contract Manager and a Project Manager?

    A Contract Manager is involved in negotiating and working closely with clients to help them understand the paperwork they’re signing, so Contract Managers must stay updated on any contractual changes. A Project Manager focuses on meeting the specifications and goals of a designated project, including software development, construction projects, or client project launches. Whereas a Contract Manager concentrates solely on the contract between the client and the business, a Project Manager is responsible for the execution and overall success of a specific project.

    Who reports to a Contract Manager?

    Larger organizations may have several individuals on the contract management team separately completing different tasks like conducting research, drafting new contracts, and auditing existing contracts. Contract Managers will typically oversee the team’s progress and will approve of the contracts before they’re submitted.

    Smaller teams may have a single Contract Specialist working under the Contract Manager. They’ll complete basic contract tasks for the Contract Manager to review. The Contract Manager will guide and advise this employee regarding ways to improve their work performance and advance in their role.

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