How to write a Chief of Staff job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Chief of Staff job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Chief of Staff job titles

    Chief of Staff
    Chief of Staff (10+ Years’ Experience)
    Chief of Staff (MBA Required)
    Principal Staff Officer

Chief of Staff job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Chief of Staff job summary

Our firm is growing and we’re in need of a motivated and adaptable individual to support our senior management team as Chief of Staff. As a strategist, consultant and implementer, the successful candidate will ensure streamlined activities within the organization based on the priorities of the CEO. The Chief of Staff will handle day-to-day management of personnel to allow the CEO to focus on growing our business. The right candidate for the job will contribute to the long-term success of the company.

Chief of Staff responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Chief of Staff responsibilities

    Act as an adviser to the CEO and senior management team
    Assist the CEO in facilitating effective decision-making
    Coordinate the execution of strategic initiatives
    Participate in regular meetings with the Director of HR to discuss potential staffing issues
    Assess inquiries directed to the CEO, determine the proper course of action and delegate to the appropriate individual to manage
    Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved

Chief of Staff qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Chief of Staff skills

    Master’s Degree in Business Administration or related field
    5+ years’ executive level experience
    Impeccable managerial and interpersonal skills
    Proven track record of effectively interacting with senior management
    Ability to work strategically and collaboratively across departments
    Effective, versatile and action-oriented
    Excellent communication skills

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