Assistant Property Manager Job Description: Top Duties and Requirements

 An Assistant Property Manager is responsible for overseeing the daily activities and maintenance on several rental properties. Typically, an Assistant Property Manager is responsible for overseeing administrative tasks, helping to maintain building upkeep, and ensuring ongoing communication with property tenants.

 

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Assistant Property Manager duties and responsibilities

When writing a job description for an Assistant Property Manager, it is important to specify the duties and responsibilities required to excel in the role, including: 

  • Processing any incoming or outgoing mail either electronically or manually
  • Reporting any rule infractions, building upkeep, maintenance requirements, or tenant issues to the Property Manager
  • Investigating and resolving any complaints made by tenants
  • Helping with the marketing of the building when required
  • Sorting through, verifying, and processing tenant applications
  • Coordinating with contractors for repairs and facility maintenance 
  • Inspecting apartments during move-in and move-out days
  • Helping to train other staff members when necessary

 

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Assistant Property Manager Job Description Examples:

 

Example 1

*Assistant Property Manager* Sora Group Inc. is seeking an Assistant Property Manager to manage new build developments that the company owns. o Primary duties will be & coordinating projects from greenfield land to project completion. o Oversee site activities and will report back to a Senior Property Manager within the company. o Work with lease agreements, contracts and special specifications required for the desired tenants. o Responsible for maintenance of existing 14 properties all within the GTA. o Coordinate project scheduling; notifying the project manager as soon as work is moving out of schedule (Delays). *Requirements: * o Degree in Civil Engineering, Construction Management. o 3+ years managing experience. o Proficiency reading design drawings, details & specifications. o Proficiency with Microsoft Excel and Word. o Proficiency with reading lease documents. Reference ID: 21-00 Job Types: Full-time, Permanent Salary: per year Benefits: * Flexible schedule * On-site parking Schedule: * 10 hour shift Education: * Bachelor's Degree (required) Experience: * Construction manager: 3 years (preferred) Work remotely: * No

Example 2

The Tricorp Realty team is growing and is looking to fill a full-time in-house position. Tricorp Realty is a family owned and operated property management business with residential buildings in the downtown and Alta Vista area. *Job Description: * The role of the property administrator assistant is to assist the property managers and perform day-to-day functions relating to the portfolio of seven residential apartment buildings. *Roles & * · Responding to tenant inquiries; · Answering telephone calls; · Filing tenant documents and vendor invoices; · Collection and recording of rent and daily deposits; · Post accounts payable in Yardi; · Track and maintain listing of all tenant arrears; · Prepare notices in accordance with the *_Residential Tenancies Act_* and letters to tenants; · Prepare tenant applications and leases; · Prepare and update monthly rent rolls; · Complete monthly rent summaries; · Track new tenant move-ins and move-outs and record in Yardi; · Produce advertisements for vacant units; · Assist property managers in any other matters that arise. · . *Requirements: * · 2-3 years of experience in administrative assistant roles and/or property management; · Experience with Yardi Systems Inc. · Experience with Microsoft Word, Microsoft Excel, and Microsoft Outlook; · Strong communication skills; · Ability to work independently and in a team environment; and · Perform all duties in a friendly and professional manner Job Types: Full-time, Permanent Salary: per year Benefits: * Dental care * Extended health care * On-site parking * Vision care Schedule: * Monday to Friday COVID-19 considerations: All people entering office must wear a mask and follow Covid-19 safety guidelines. Plastic guard at desk, surfaces are cleaned and disinfected regularly. Experience: * Property Management: 2 years (preferred) Work remotely: * No

Example 3

We are a fast-growing, locally-owned Property Management company serving Saskatoon and surrounding communities. We are currently seeking an experienced, hardworking property manager to work with a residential portfolio of mixed-type properties. This is a permanent full-time position with an immediate start date. Our office hours are Monday-Friday 9am-5pm but we require someone who is flexible to work some evenings and weekends when required in lieu of regular business hours. We offer a negotiable hourly rate of pay dependent on level of experience and ability as well as a generous employee benefits program including Health, Dental, Vision, and Life Insurance. *Required Skills* We are looking for someone who: - Works well with others as a team member in our busy office environment - Is self-motivated to remain organized both in and out of the office - Has excellent written, interpersonal, and oral communication skills with strong command of the English language - Is able to confidently make decisions while following and enforcing company policies and protocol - Has experience with and working knowledge of Saskatchewan rental laws - Is able to effectively multi-task and remain focused in a constantly changing environment - Welcomes direction and constructive feedback from team members - Has the functional ability to work with a computer and tablet/smartphone (iPhone and/or Android, iPad, PC computer with Microsoft software) - Takes pride in their appearance and professionalism at all times, in their daily duties, and in building quality relationships - Is strict in punctuality and reliability. *Responsibilities & Duties* You will be responsible for: - Creating and maintaining tenant relations - Rent and security deposit collection and delinquency enforcement - Preparing lease documents, serving legal forms and notices, and the administration of same - Inspections and reporting of efficiencies and deficiencies to supervisors - Coordinating and attending to showings to prospective tenants - Organizing and attending to move-ins and move-outs, - Developing and maintaining preventative and corrective maintenance schedules. The successful candidate will meet the following qualifications: - Bondable with proof of a clean criminal record (must provide both RCMP and Saskatoon Police Service criminal record checks) - Minimum 2 years residential property management experience - Property management certification considered a valuable asset - Completed minimum of grade 12 diploma or post secondary education - Clean driving abstract with reliable transportation and valid driving license. *Application Process*: If you are interested in pursuing this opportunity with our company, please email your cover letter (including wage expectations and available start date) NO PHONE CALLS OR WALK-INS Please. We appreciate all applications received, however only those selected for an interview will be contacted. Job Types: Full-time, Permanent Salary: per year Benefits: * Extended health care * On-site parking Schedule: * 8 hour shift * Monday to Friday * Weekend availability Experience: * property management: 1 year (preferred)

What does an Assistant Property Manager do?

An Assistant Property Manager is responsible for helping the Property Manager to ensure that rental properties are running smoothly. Generally, an Assistant Property Manager will coordinate with tenants to address any concerns about the maintenance of the property, rent, or other related issues. They will also work with the maintenance staff to schedule regular building updates. An Assistant Property Manager may coordinate with tradespeople in emergency situations such as a burst pipe. It is the job of the Assistant Property Manager to process and verify applications, issue receipts, and manage other documents related to tenants.

 

Assistant Property Manager skills and qualifications

A successful Assistant Property Manager will have various prerequisite skills and qualifications required for the duties performed in this job. Some of these may include: 

  • Ability to work well with a team and as an individual contributor
  • Excellent communication and customer service skills which include conflict resolution and negotiation
  • Knowledge of basic computer programs
  • Ability to multitask and work in a fast-paced environment
  • Strong leadership, interpersonal and problem-solving skills
  • Ability to improve administrative and organizational processes 
  • Health and Safety training

 

Assistant Property Manager experience requirements

A successful job applicant should have previous work experience in a similar setting or industry. If the applicant will work in a smaller company, then one to three years of experience should be average. If the job applicant will be working in a larger organization, they are usually expected to have more than five years of experience. A good candidate also has previous financial management or administrative experience. Additionally, experience as a people manager is typically preferred. 

 

Assistant Property Manager training and education requirements

A successful candidate will usually have a university degree or college diploma. The areas of focus for these degrees can have a wide range, but generally, they would be within the business administration field or a related discipline. The job applicant will also often need to possess a valid driver’s licence. 

 

Assistant Property Manager salary expectations

According to Indeed Salaries, the average salary for an Assistant Property Manager is $48,830 per year.  The salary can vary depending on experience, location, or type of company that is hiring.

 

Job description samples for similar positions

If an Assistant Property Manager job description is not what you are looking for, other related descriptions include: 

 

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Assistant Property Manager job description FAQs

 

What should you look for in an Assistant Property Manager's resume?

When reviewing resumes for an Assistant Property Manager position, look for an applicant with relevant experience. Some applicants may also possess a property management designation, which could be something to keep an eye out for. Also, look for an applicant who has obtained vocational certification in communication or conflict-resolution.

 

What makes a good Assistant Property Manager job description?

A good Assistant Property Manager job description will provide information about the hiring company upfront. The job description should also contain details about the day-to-day responsibilities of the Assistant Property Manager. The description should also include the type of building and its general location that the Assistant Property Manager is going to be overseeing. 

 

How can you make your Assistant Property Manager job description stand out?

To make an Assistant Property Manager job description stand out, include information about whether the position will require weekend, overnight, or night shifts. It is important that the description includes advantages in working at the specific organization such as performance bonuses or a pension program. To make a job description stand out, it should include a section that answers the question “why work for us?”. Assistant Property Managers may also be interested in knowing the compensation upfront.

 

Who does an Assistant Property Manager report to?

In most organizations, the Assistant Property Manager will report to a Property Manager. The role could also report into an Operations Manager or an Office Manager. It is common for an Assistant Property Manager to have people report to them such as Electricians, Plumbers, or HVAC professionals.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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