Assistant Project Manager Job Description: Top Duties and Requirements

An Assistant Project Manager, or Project Coordinator, provides support to a Project Manager and helps ensure a project’s successful completion. Their duties include managing payroll, communicating with clients and stakeholders, and developing reports.

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Assistant Project Manager duties and responsibilities

Assistant Project Managers are responsible for a number of day-to-day tasks, some of which may include:

  • Identifying problems and offering efficient solutions
  • Administrative tasks such as taking and directing calls, and managing payroll
  • Creating reports on project progress and submitting them to Project Managers
  • Communicating with stakeholders, employees, and clients
  • Assigning tasks to employees
  • Researching information that may help leverage project development
  • Overseeing budget and project spending
  • Analyzing data collected during, and for, the project
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Assistant Project Manager Job Description Examples:

 

Example 1

*About Scott: * Our vision is to be a progressive, industry shaping leader built on our culture of collaboration, social responsibility and lasting relationships. We have been providing construction management services and building relationships since [phone number]and we are a part of the JV Driver Portfolio of companies. Visit [website] or visit our LinkedIn Profile for further information. We have an award winning culture that embraces continuous improvement. We recognize the important of our team member experience. We measure and take action on our team engagement on an ongoing basis. We are recognized leaders in mental health and are actively involved within the community. In addition, we hold ourselves accountable for our environment and have an active ESG (Environmental, Sustainability & Governance) committee that takes transparent actions to make a difference in reducing our environmental footprint. *Opportunity Summary*: Reporting to the Manager, Special Projects, the Assistant Project Manager, Special Projects you will be part of a team that collaborates to drive creative solutions for our clients and external/internal stakeholders. You will assist in the success of completing commercial and institutional small new builds, tenant improvement and renovations. *Roles and Responsibilities: * * Establish and maintain positive relationships with internal & external stakeholders * Contribute to management of all aspects of the project including profitability, schedule adherence and customer expectations; * Liaising with Project Coordinators, Project Managers & Superintendents to ensure that delivery of critical elements are expedited and coordinated; * Processing subcontracts and purchase orders, as well as Prime and Subcontract progress claims; * Performing routine site visits and attending site meetings, coordinating and/or documenting and distributing associated meeting minutes as required; * Work with Superintendent to understand and monitor the project schedule and develop project schedules at the outset of projects. * Contribute to development of recovery strategies when project is in jeopardy; * Understand prime contract and subcontract responsibilities; * Resolve project disputes in a timely manner; * Finalize and issue subcontracts and major purchase orders monitoring their progress and schedule; * Prepare and issue progress applications to owner according to established schedules; * Expedite payment from owner within contract terms; * Chair relevant consultant/owner project meetings and effectively communicate status of project; * Process all change orders, including finalizing and assessing cost and schedule impact; * Maintain awareness of current marketplace and trends to gain and maintain our competitive advantage and develop effective bid strategies; * Supervise, mentor, coach and train project personnel as required; * Work with accounting department to ensure project accounting is accurate and timely; * Coordinate all facets of project close-out, including archiving of documents, maintenance and warranty manuals, deficiencies and warranty work; * Live and model the behaviors as aligned with Scott’s Values *Scott Construction Values* * People First | When we take care of people, we take care of Scott, our Industry and our communities. * Safety Always | We owe it to each other to get home safely. * Seek Better Ways | Innovation and development fuels growth. * Get It Done | Find a solution, take the initiative and deliver on every commitment. * Have Fun | Enjoy what you do. * Own It | Be accountable and take pride in each day’s work. * * University or college diploma in a relevant program; * 4+ years’ experience working in construction project management on Tenant improvements or renovations to existing buildings. * Experience working with different project delivery methods considered an asset; * Demonstrated experience with drawing reviews, contract administration, document management, scheduling software, change order procedures; * Knowledge of key principles involved in bid preparation, including quantity take off procedures, sub-trade procurement, pricing and bid closing procedures; * Experience leading projects directly on your own (may be smaller projects or scopes within a larger project); * Excellent organizational, time management, and relationship building skills; * Excellent communication skills (oral, written, presentations), including the ability to successfully translate technical information to non-technical individuals; * Proven leadership skills, including strong teambuilding capabilities; * Ability to establish positive working relationships with a variety of people; * Excellent computer skills including experience using MS Office, Project, Scheduling and Project Management software; * Experience using MS Project & Procore an asset; * Proven integrity when dealing with Clients, Trades and Consultants. For further information, visit our web-site or our LinkedIn profile. Scott Construction Group strongly encourages diverse candidates to apply to our welcoming and inclusive team! rIpPfEr3FB Job Type: Full-time

Example 2

*About Sungiven Foods* Sungiven Foods Canada Inc. is a Specialty Neighbourhood Grocery with carefully selected private brand products. We pride ourselves as a provider of healthy daily meals. Our products are Natural, Less Processed and or contains Fewer Additives for your special family. *Main* *Responsibility: * The Assistant Project Manager will report directly to the VP. He or She will be responsible for understanding the project deliverables and creating timelines for different individuals and groups involved in the project to make sure the project remains on track. *Job Duties: * * Works with Architect, Engineers and General contractor to develop a plan, create a project time frame, distribute resources and ensure timely completion. * Planning the work to be done, getting the right personnel, and assigning the right duties to the right people. * Liaisons with architect, engineer and other consultants and General Contractor in resolving drawing discrepancies, interpretations, and interference studies. * Coordinates the process of shop drawing reviews, distribution of RFIs and Site Instructions and project documentation. * Assists in developing contracts and negotiates revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and sub-contractors * Prepare progress reports and issues schedules to internal clients and external trades * Addresses concerns of sub-trades, site personnel, and designers on an ongoing basis * Ensures regular on-site quality control and plan accuracy inspections * Monitors construction activities and schedule * Assists in plan and spec analysis in order to provide clear traceable and coordinated interpretations of the design/drawing for construction * Monitor field work, including contract work, to ensure compliance with company standards, procedures, specifications and codes; * Other duties and as requested by the management or supervisor *Skills and Qualifications: * * Ability to lead a team by being a good and effective communicator * Excellence in building rapport and creating a team environment where all those with project work well together * Educational background in construction management or a field such as civil engineer or architecture. Or 3 years of experience in the construction industry * Microsoft Office Suite – Excellent knowledge * Working knowledge of construction equipment and techniques, estimating, drawing and specifications, building material and required standards applicable to discipline * Communication skills * Negotiations * Problem Solving * Time Management * Attention to detail We thank all applicants in advance; however, we will only contact the candidates whose qualifications match closely to the job requirements. Job Types: Full-time, Permanent Benefits: * Casual dress * Company events * Dental care * Discounted or free food * Extended health care * Flexible schedule * On-site parking * Paid time off * Vision care Schedule: * Monday to Friday Education: * Bachelor's Degree (preferred) Experience: * Construction: 3 years (preferred) Language: * Chinese (preferred) Work remotely: * No

What does an Assistant Project Manager do?

Assistant Project Managers ensure all aspects of a project run smoothly and efficiently. Individuals in this role use their excellent interpersonal skills to maintain a favourable relationship with clients and stakeholders. They are great at motivating others, and are able to encourage a positive and hardworking ethic among staff members. Additionally, Assistant Project Managers may take notes during meetings, analyze data, schedule meetings, and follow up with clients. Thy are confident being in a leadership role and able to handle smaller areas of the project independently. Assistant Project Managers are skilled at assessing situations and know when to involve the Project Manager.

Assistant Project Manager skills and qualifications

Assistant Project Managers require a number of skills and qualifications to successfully complete a project. Their expertise lies in:

  • Strong leadership and organizational skills
  • Excellent time management skills
  • Ability to multi-task
  • Problem-solving skills
  • Proficiency in spreadsheet and project management software, like Microsoft Excel and Microsoft Project
  • Excellent oral and written communication skills
  • Ability to work independently and as part of a team

Assistant Project Manager experience requirements

Successful Assistant Project Manager candidates have two to five years of experience working in their field. Typically, aspiring Assistant Project Managers get leadership experience once they have been promoted to a supervisory role. You may choose to promote an employee from within the company and give prospective candidates minor leadership roles to better prepare them for the transition. 

You can take an applicant’s management experience from outside the workplace into account if they seem to have the right skills and qualifications for the role. For example, if they led a volunteer team, or have experience managing budgets in their personal lives.

Assistant Project Manager education and training requirements

Look for candidates with a high school diploma or GED. Candidates with a bachelor’s degree or college diploma in project management, business management, operations, or a related field should be well-qualified. Additional education that is specific to the industry is an asset for Assistant Project Manager applicants in any industry.

Assistant Project Manager salary expectations

According to Indeed Salaries, an Assistant Project Manager earns an average base salary of $64,563 per year in Canada. Earnings may vary based on factors including company size and candidate’s level of education. 

Job description samples for similar positions

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Assistant Project Manager job description FAQs

What qualities make a good Assistant Project Manager?

Assistant Project Managers are people-oriented. They know how to motivate their team members and possess excellent communication skills. Good Assistant Project Managers pay attention to details and keep the team moving forward together to achieve overall project goals. Other outstanding qualities include multitasking, adaptability in unforeseen circumstances, and time-management skills.

What is the difference between an Assistant Project Manager and a Project Coordinator?

The titles of Assistant Project Manager and Project Coordinator can be used interchangeably and rarely differ in terms of responsibility and education. Both titles operate under the direction of a Project Manager to help facilitate and complete a project. The Assistant Project Manager and Project Coordinator both monitor the project budget, delegate tasks, and communicate with clients. The difference in title usually comes down to the company’s preference.

Who reports to an Assistant Project Manager?

Typically, staff members seek support and direction from the Assistant Project Manager, who has the expertise to troubleshoot problems, handle disputes, and answer job-related questions. When the Project Manager is out of the office or away on holiday, the Assistant Project Manager is there to take over their responsibilities and other functions.

Who does an Assistant Project Manager report to?

Assistant Project Managers take their direction and advice from the Project Manager. They work closely with the Project Manager to organize project details like managing the budget and assessing staff performance. Assistant Project Managers know how to identify problems quickly and can determine how to handle them on their own, or escalate them to the Project Manager.

Assistant Project Managers prepare progress reports and organize documents as needed. The individual in this role meets with the Project Manager regularly to discuss client needs and brainstorm new strategies for project improvement. 

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