Assistant Accountant Job Description: Top Duties and Requirements

An Assistant Accountant helps businesses stay financially successful by assisting Accountants and accounting departments with a variety of tasks. Their duties include keeping detailed, accurate records of financial transactions such as the company’s sales, expenses, or purchases, calculating and creating invoices and bills, making sure that companies file annual taxes, and are in compliance with other local and national laws.


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Assistant Accountant duties and responsibilities

Assistant Accountants read and summarize reports from different departments to help them coordinate their actions. They record and compare bids from vendors and subcontractors, and they keep track of costs to determine how profitable a project or the business as a whole will be. Some other duties and responsibilities in an Assistant Accountant job description may include:

  • Reviewing transaction records from cash registers and other devices
  • Notifying employees about any changes in the company’s financial procedures
  • Verifying the accuracy of company records by reviewing bank statements and other information
  • Correcting any discrepancies in business ledgers and accounts
  • Preparing deposits and delivering them to banks
  • Processing payroll checks for employees
  • Deciding whether the company will approve or deny requests for additional spending 


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Assistant Accountant Job Description Examples:


Example 1

Job Summary . Langham Hospitality Investments Limited (Stock Code: [phone number]) (incorporated in the Cayman Islands with limited liability) has been established primarily to own and invest in a portfolio of hotels, with an initial focus on completed hotels in Asia. Located in our Hong Kong headquarters, this opportunity is an integral part of a professional Finance team to help managing Management Accounting activities and support analysis for the Group. Reporting to the Accounting Manager, you will support accounting works, prepare financial reports & perform expert analysis on relevant issues. Key Responsibilities: Handle daily accounting works, including payment application and payable Handle full set of accounts, prepare financial analysis and management reports Consolidate data for analysis and reporting Prepare presentation slides for business performance Assist in budget preparation and forecasting Perform competitive benchmark studies and follow market trends Evaluate trends in the economy and hospitality industry Perform ad hoc analysis, researches, and assignments as and when required by supervisor Perform revenue management analysis for all hotels Requirement . · Degree holder (Accounting or Finance related disciplines preferred). Experience in from multinational organizations preferred · Previous experience in the hospitality industry will be an advantage · Exposure in handling accounting and management reporting preferred · Proficient with MS Office (Word, Excel & PowerPoint) · Proficient in Oracle Cloud & knowledge in Accounting software advantageous · Good analytical mindset, organizational skills with business acumen · Self-initiative and able to work under pressure · Fluent written and spoken English and Chinese · Good interpersonal and presentation skills · Independent and professional with ability to interact with senior stakeholders · Legally authorized to work in Hong Kong SAR · Immediate availably preferred For more information about Langham Hospitality Investment Limited, please visit: Terms of employment . Full time

Example 2

CPA Professional Corporation based in Markham, 14th Ave and Birchmount Road, is seeking a full-time to join our very busy office immediately. We will consider Qualifications: Degree/Diploma in Accounting, business or related Software skills: Outlook, Word, Excel, Quickbooks Motivated, good communication and presentation skills Able to work under pressure with deadlines Independent, organized, responsible, and good team player Eager to learn with advancement opportunities Experience in a similar Language – Cantonese, Mandarin and English Job Types: Full-time, Permanent Salary: From $36,000.00 per year Benefits: * Extended health care Schedule: * 8 hour shift * Monday to Friday Experience: * Accounting: 1 year (preferred) Work remotely: * No

Example 3

*Bookkeeper / Assistant Accountant – Chatime Canada* * *Well recognised International Brand* * *High growth entrepreneurial FMCG business* * *Markham, ON location, $45-50K plus Benefits* *The Company* Chatime Group is a successful Food & Beverage business that is enjoying a rapid period of expansion. With an international presence, this Canadian success story is looking to take a significant next step in its evolution and execute on a double-digit growth strategy over the next 3-5 years. We are based in Markham, ON. Due to finance team restructure, an opportunity has arisen for a skilled Bookkeeper / Assistant Accountant to join our Finance team. You will report directly to a talented Finance Manager who is focused on creating an inclusive and stimulating environment to encourage personal development and training. Join a fun filled brand and market leader in the Bubble Tea industry in Canada. *The Position* This position is responsible for performing a variety of bookkeeping and accounting duties including processing payroll Bi-monthly, financial record keeping and transactions including A/P, A/R, monthly billing, and General Ledger. Desired individual will have advanced experience with QuickBooks / NetSuite / ADP Payroll processing, working in a Strong organisational and time management skills, acute attention to detail and the ability to work with minimal supervision. *Key Responsibilities* * Daily bank reconciliations (NetSuite / QuickBooks) * Accounts Receivables management * Vendor management and payment * Assist ADP in preparing Bi-monthly Payroll file for processing * Communicate internally and externally to effectively resolve issues and ensuring accuracy of details of information processed. * Monthly reconciliations * Assist with Inter-company reconciliation where require * Submit quarterly HST payments and reports * Prepare monthly accounting and sales reports * Assist Auditors at year-end * Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems. * Other ad-hoc general administration and accounting duties *Experience Required* * Degree qualified with plans to study or be studying towards a CA/CPA qualification * Strong understanding and Knowledge of accounting functions, and processes * Accuracy with numbers and high attention to details * Strong communication skills, both written and verbal * Excellent verbal and communication skills. * Strong organisational and analytical skills. * Advanced proficiency with Excel. *Desirable Experience* * NetSuite / QuickBooks ERP accounting experience desirable * 3+ Years Accounts Experience * Accounting designation preferred. * Confident to review work, deal with suppliers and proven experience to improve processes and initiate change * Be a competent communicator and have a desire to learn and develop your accounting abilities *Your Background* To be considered for this role, you must have: * At least 3 years of working experience in a similar Bookkeeper / Assistant Accountant role and able to adapt to new systems *Personal Characteristics & Attributes* * Friendly with a ‘Can do, leave it with me’ proactive approach to supporting the finance team and business * Convivial and engaging manner with all working relationships internally and externally * Develops positive, constructive and ‘forward thinking’ working relationships * Team Oriented * Ability to work autonomously and to deadlines * Effective problem-solving skills, solutions driven with a passion for excellence * Calm, confident and mature in their approach * Consistently reliable * Responsive and time conscious * Willingness to learn *Opportunities and Benefits* * A key role working directly with company Senior Managers * Attractive salary package and benefits * Progressive business mindset - continuous opportunity for improvement Job Type: Full-time Salary: per year Schedule: * 8 hour shift Experience: * QuickBooks: 1 year (preferred) * bookkeeping: 3 years (preferred) Work remotely: * No

Example 4

*Company description* We are an external accounting firm, specializing in Government Compliance, Financing, Taxation and Consulting. *Job description* *Duties & Responsibilities: * · Account receivable - invoicing, deposits, collections, receipts, purchase orders, filing documents and revenue recognition · Prepare payroll from cards, administer employees, keep track of leave and pay remittances on time etc. Vendors · Check purchase orders to invoice from vendor, prepare payments on a bi-weekly basis and communicate with suppliers and other business vendors as required · Enter all bank transactions and do full bank reconciliations on a weekly basis · Process and maintain accounting data between multiple systems · Ensure all reporting is accurate, reasonable, and comprehensive · Maintain and analyze the general ledger in an accurate, comprehensive, and up-to-date manner · Coordinate activities with other business units to ensure the payments are correctly tracked. · Work with the Senior Accountant to close off year-ends and make adjusting journal entries · Enter expenses and journal entries into QuickBooks · Other office administration activities as determined by supervisor Job Type: Permanent Salary: per year Schedule: * 8 hour shift Ability to * Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (preferred) Experience: * accounting: 1 year (preferred) Willingness to travel: * 25% (preferred) Work remotely: * No

Example 5

“Urgently Needed Accountant for Our Company”. The Accountant is responsible for day to day plant accounting, basic data analytics and coming up with recommendations for operational improvement. Timings- 7am to 4pm/ 4pm to 12am Work is on SIN and Detailed Activity: Reporting and Data Analysis
  • Ensure the accuracy and timeliness of data input into the ERP and production systems.
  • Work with scheduler and production staff to align reporting to production plan.
  • Prepare daily and weekly operational reports for management.
  • Ensuring the accuracy and timeliness of the basic data input forpreparation Management Reporting Financial Systems and Procedures
  • Liaise with inventory analyst to ensure up to date and relevant inventory information and Financial system Labor & Production Metrics
  • Post production, labour and packaging to Navision. Miscellaneous
  • Responsible for Packaging and spices purchase orders
  • Maintain liaison with suppliers (Packaging Inventory)
  • Report on current expenses on a routine basis.
  • Work with finance department to facilitate external audits.
  • Prepare ad hoc reports for management as required. Competencies:
  • Communication Skills
  • Multi Tasking & Problem Solving
  • Critical Thinking
  • Accuracy & Attention to Detail
  • Numerical Literacy & Mathematical Abilities
  • ERP & Financial Systems Expertise. If you are a good fit for this role, Hurry up and Apply with your resume and you will get a quick response within 24 hours. Job Types: Full-time, Permanent Salary: $45,000.00 per year Additional pay: * Bonus pay Benefits: * Dental care * Extended health care * Life insurance * Vision care Schedule: * 8 hour shift * Monday to Friday COVID-19 considerations: All employees are required to wear a mask on-site and follow COVID-19 protocols at work. Work remotely: * No
  • What does an Assistant Accountant do?

    Assistant Accountants organize and update financial records and create documentation such as payment orders and purchase orders. They help businesses follow their budgets, make sure additional expenditures are necessary, and research prices and pay rates to find ways to save the company money. Some Assistant Accountants focus on keeping records for taxes and making payments when needed. Others compile financial reports for executives and board members so that they can easily understand the company’s growth and financial prospects.


    Assistant Accountant skills and qualifications

    Successful Assistant Accountants must be willing to work under pressure, meet strict deadlines, and pay attention to a variety of complex details. Some top skills and qualifications for Assistant Accountants include:

    • Excellent written and verbal communication skills
    • Ability to plan ahead and adapt 
    • Understanding of basic math, how to track expenses, and how to follow a budget
    • Knowledge of local, provincial, and federal tax laws
    • Ability to use Microsoft Excel and relevant accounting software
    • Ability to keep company financial records confidential


    Assistant Accountant experience requirements

    Most Assistant Accountant jobs prefer people with some financial experience, but some positions will consider candidates with no experience. However, all Assistant Accountants need to be familiar with interest rates, tax laws, and common accounting terms.


    Assistant Accountant education and training requirements

    Most Assistant Accountant jobs require a secondary school diploma or GED and an associate or bachelor’s degree in accounting, finance, or a similar field. Some positions require certification or licencing. On-the-job training is usually needed as well. 


    Assistant Accountant salary expectations

    According to Indeed Salaries, the average Assistant Accountant earns a salary of $19.08 per hour in Canada. This is dependent on a variety of factors such as location, level of experience, company, and the industry they work in.


    Job description samples for similar positions

    If an Assistant Accountant isn’t exactly what you’re looking for, here are some similar job description samples that may suit your business needs:


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    Assistant Accountant job description FAQs


    What is a typical day like for an Assistant Accountant?

    Most Assistant Accountants work in an office at regular business hours. They spend most of their time filing and reviewing paper or computerized records, and updating them when needed. They can also make phone calls and visit company locations to collect documents and cash. Some Assistant Accountants attend meetings with department heads and executives as well. They can take care of a variety of tasks, or focus on just one area or department of a company. Some Assistant Accountants work remotely, and may have more flexible hours. Freelance Assistant Accountants might work in offices or from home.


    Who does an Assistant Accountant report to?

    Assistant Accountants can report to a variety of people, including Accountants, Accounting Managers, Shift Supervisors, and owners. In some organizations, financial or accounting department heads supervise them. Assistant Accountants spend most of their time working alone, but they collaborate with coworkers and offer suggestions to supervisors.


    What is the difference between an Assistant Accountant and a Staff Accountant?

    Assistant Accountants and Staff Accountants take care of the same tasks, but Staff Accountants usually have a certification in accounting and more experience than Assistant Accountants. In some organizations, Staff Accountants supervise Assistant Accountants.


    What makes a good Assistant Accountant job description?

    To write an appealing, interesting Assistant Accountant job description that can reach large numbers of applicants, make the text concise. Include an overview of the business, its history, culture, and values, and the experience, skills, and training that the company prefers. Also, state how much travel is required, the location and hours new Assistant Accountants will work, and benefits and monetary bonuses, if any, that come with the position.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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