Accounts Payable Clerk Job Description: Top Duties and Requirements

An Accounts Payable Clerk is someone who maintains the regular accounting duties for payables within an organization. The main responsibilities of an Accounts Payable Clerk include acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers. 

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Accounts Payable Clerk duties and responsibilities

When writing a job description for an Accounts Payable Clerk, it is important to specify the main functions of the role. Some important duties and responsibilities may include: 

  • Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices
  • Reconciling processed work by verifying entries and comparing system reports to balances
  • Ensuring outstanding balances are updated with credit memos that are due
  • Paying employees by receiving and verifying expense reports using company-specific accounting software
  • Verifying vendor accounts by reconciling monthly statements and related transactions
  • Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
  • Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition
  • Confirming subcontractor billed working hours, bonuses, and projects

Accounts Payable Clerk Job Description Examples:

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Accounts Payable Clerk

"The Peak Group of Companies is a leader in home improvement, supplying a vast array of innovative products throughout Canada and the United States. Peak is a highly valued, strategic partner of Home Depot. Our unique business platform perfectly aligns with Home Depot’s do-it-yourself and professional customer, and our best in class products are offered throughout Home Depot’s massive retail network. The greatest strength of Peak is our people, a team of remarkably talented, vibrant and competitive individuals. Quick to act and passionate to win, the Peak team continuously drives the company’s growth, which in turn continuously provides individual career growth. This formula for success is entrenched in our culture, where innovation is encouraged, talent and teamwork are celebrated and where results and success are rewarded. We are experiencing continuous growth and have an immediate opening for a full-time Accounts Payable Associate position for our office located in Richmond, BC. The Accounts Payable Associate will be reporting to the Accounting Manager. Key Responsibilities and Qualifications include, but are not limited, to the following: Key Responsibilities Co-ordinate with internal departments to obtain coding and approval to post invoices/credit notes and credit card transactions on a timely basis Process payments to vendors and reconcile vendor accounts on a regular basis Respond to vendor inquiries in a prompt and friendly manner Perform any other duties as assigned by the supervisors Qualifications Possess at least two years’ accounts payable experience in a fast-paced environment Excellent oral and written communication skills in English (mandatory) Solid understanding of bookkeeping and accounts payable principles Intermediate+ Microsoft Excel skills and previous experience with a Microsoft ERP system is preferred with extraordinary organization and multitasking skills. Exceptional problem solving ability, and works well to meet deadlines under pressure The Peak Group of Companies is an equal opportunity employer. We respect the dignity and worth of every individual in the workplace and value the importance of diversity, fairness, and trust. We offer a dynamic work environment and a competitive compensation package. Our goal is to attract, develop, and engage employees with exceptional ability and diverse backgrounds. We thank all applicants for their interest, however, only those selected for an interview will be contacted."
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Accounts Payable Clerk

"In this dynamic, fast-paced environment, the *Accounts Payable Clerk* is responsible for processing Accounts Payable information in an accurate and timely manner. Reporting to the Corporate Controller, this position also assists the Finance department in various other duties, including participation in the month end and other closing processes. *Duties and Responsibilities* * Receive, verify and batch invoices * Match invoices with PO’s, packing slips, and other documentation * Reconcile, code, and post payables and invoices * Prepare and issue weekly cheque runs in multiple currencies (CDN, USD, AUD) * Perform cheque matching and processing for mailing * Follow up with purchaser, receiver and vendors to resolve invoice discrepancies * Maintain and prepare adjustments to credit cards throughout the month ensuring all statements are submitted with appropriate backup/receipts and approvals * Maintain accounts payable filing system by scanning and filing various documents * Interact and communicate with the Finance team and other necessary departments on a daily basis * Participate in the month end closing process * Maintain professionalism and act in a manner consistent with FPI mission and guiding principles. * Follow all Health & Safety programs; actively participate in Health & Safety training with the purpose of gaining knowledge and understanding. * Contribute to a positive work environment focusing on Lean and continuous improvement initiatives. * Other related duties as assigned *Abilities/Skills/Knowledge* * Strong organizational skills; able to prioritize and effectively manage multiple tasks simultaneously * Demonstrated attention to detail * Accurate data entry – both keyboard and numeric required * Ability to build strong working relationships with peers * Basic accounting knowledge (general ledgers & tax implications) * Excellent communication skills (written/verbal) in English * Intermediate knowledge of MS Excel and Outlook *Education/Training* * High School diploma or equivalent required *Experience* * Minimum 5 years of experience in Accounts Payable preferred * Previous experience working in an inter-company environment an asset *What We Offer: * * Competitive compensation package * Extended health & dental benefits * RRSP matching program * Profit-sharing * Compressed work schedules (with short Fridays) * Professional development opportunities * Employee events (Monthly Mingles, Summer BBQ, Holiday celebrations) * Team Building / Health & Wellness activities * Employee Purchase Program * Friendly environment with Peer Recognition program * Smart Casual dress attire * Free coffee and parking *How To Apply* Interested candidates are invited to submit a resume with cover letter to the Human Resources Department by Applying Online or by email at Only candidates considered for an interview will be contacted. Thank you for your interest in this position. Job Type: Full-time"
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Accounts Payable Clerk

"The Hamilton Regional Indian Centre is a non-profit organization working with and for the urban Aboriginal population of the Greater Hamilton area. The Centre was created to meet the needs and provide a place where the urban Aboriginal population could get together to access and share their culture and traditions. Our Centre is here to promote and deliver culturally appropriate programs. The programs encourage the urban Aboriginals to retain their culture and to become a part of society with full rights of independence. The Centre is here for the betterment of all Aboriginal people. The Hamilton Regional Indian Centre is currently accepting applications for the position of Bookkeeper - Accounts Payable (A/P). The Hamilton Regional Indian Centre (HRIC) Bookkeeper (A/P) under the direction of the Executive Director or Designate, is responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, and other entities, this includes maintaining ledgers and account reconciliations. The Bookkeeper will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate monthly bank reconciliations. Other responsibilities will include maintaining appropriate financial documentation through an organized system of filing, prepare financial reports as scheduled, processing payable cheques, providing assistance with annual audit working papers, ensuring timely completion of administrative duties related to the Finance Department. Closing Date: Friday, June 25th 2021, 5:00pm EST HRIC is a highly flexible organization offering additional compensation including 5 paid cultural days, 4 paid holidays beyond mandatory Employment Standards, paid shutdown over the Christmas holiday week, and health benefits. HRIC health benefits are offered to full time permanent employees, employees will be able to enroll upon the successful completion of their (3) three-month probationary period. HRIC is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Hamilton Regional Indian Centre will make accommodations available to applicants with disabilities upon request during the recruitment process. HRIC strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, Hamilton Regional Indian Centre will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment. Since this position is engaged primarily in serving the interests of Indigenous people, HRIC shall give preference to Indigenous people who possess the requisite skill sets and experience. Requirements Self identify as First Nations/Metis/Inuit Certificate and/or Diploma in Business Administration, Finance, Accounting or related field preferred; 3 years demonstrated and work-related experience within a not-for-profit organization/agency; Demonstrated ability to accurately calculate, post, correct, manage accounting figures and financial records; Strong working knowledge of Generally Accepted Accounting Principles Able to perform moderate to complex account reconciliations; High level of proficiency with Microsoft Office Suite, specifically Excel; Demonstrated competence with Sage 300; Experience with completing payroll activities; Effective attention to detail and a high degree of data entry accuracy; Strong morals and ethics, along with commitment to employee privacy and Ability to build and maintain lasting relationships with other departments, key business partners and other external agencies; Working knowledge with office equipment such as photocopiers, telephone systems, email and fax machine; Clean criminal record check (CPIC) with Vulnerable Sector Search (VSS - when applicable)"

What does an Accounts Payable Clerk do?

An Accounts Payable Clerk works in the accounting department of a business to ensure all of the money coming in and out is properly allocated. Accounts Payable Clerks may also be responsible for paying taxes, allocating funds for GST payments, and receiving cheques from customers. An Account Payable Clerk will also be responsible for general ledger charges, working with vendors on payment matters, and inputting information into the accounts payable software system.

Accounts Payable Clerk skills and qualifications

A successful Accounts Payable Clerk candidate possesses various prerequisite skills and qualifications for the job, including: 

  • Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications
  • Ability to work independently and as part of a team
  • Ability to complete a high volume of work within deadlines
  • Excellent organizational and time management skills
  • Excellent interpersonal, oral, and written communication skills
  • Good problem-solving skills
  • Excellent knowledge of basic accounting concepts
  • Strong attention to detail

Accounts Payable Clerk experience requirements 

When reviewing resumes for an Accounts Payable Clerk role, previous experience is not always required if the candidate has the proper educational and training requirements. However, two to three years of experience is generally preferred. Look for an Accounts Payable Clerk applicant who has experience working in the same or a similar industry. 

Accounts Payable Clerk education and training requirements 

When reviewing resumes for an Accounts Payable Clerk, look for someone who has obtained at least a bachelor’s degree or a four-year college diploma. Both of these should be in accounting, business administration, finance, or a related field. Preferred candidates will also have taken courses that have been certified by the Certified General Accountants Association of Canada. Some Accounts Payable Clerk candidates may also be members of the Canadian Securities Institute or the Canadian Bookkeepers Association. 

Accounts Payable Clerk salary expectations 

According to Indeed Salaries, the average salary for an Accounts Payable Clerk in Canada is $38,034 per year. The salary can vary depending on many factor including experience, location, or the company that is hiring. 

Job description samples for similar positions 

If an Accounts Payable Clerk role is not quite what you are looking for, other related job descriptions include: 

Accounts Payable Clerk job description FAQs

What qualities make a good Accounts Payable Clerk?

When looking for an Accounts Payable Clerk, it is best to look for someone who is meticulous and always double-checks their work. It is also important to look for someone good with finances and basic math. A good Accounts Payable Clerk should be comfortable performing similar tasks multiple times a day or a week. Accounts Payable Clerks should also be comfortable with confrontation or following up with clients and vendors with outstanding balances. 

What makes a good Accounts Payable Clerk job description?

A good Accounts Payable Clerk will go into detail about the kind of invoices, cheques, and accounts the successful applicant will be overseeing daily. The job description should include if the applicant will be working independently or as part of a larger accounting team. Additionally, if the role has any added benefits such as an RRSP or TFSA-matching program, be sure to include that as well. 

What is the difference between an Accounts Payable Clerk and an Accountant?

Both an Accounts Payable Clerk and an Accountant work to ensure the proper balance of a business’ books. Both positions also do basic accounting for an organization. An Accountant however is often responsible for collecting financial information and creating reports for upper management. It is a more senior finance role.

Who does an Accounts Payable Clerk report to?

Generally the Accounts Payable Clerk will report to a Senior Accountant or an Accounts Payable Manager. Accounts Payable Clerks may work on the financial team or the accounting team depending on how big the organization is.

Job Description Examples

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