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Accounts Assistant Job Description: Top Duties and Qualifications

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounts Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Accounting Assistant
  • Accounting Clerk
  • Accounts Clerk
  • PT Accounts Clerk
  • PT Accounting Assistant
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Accounts Assistant Job Description Examples:

Example 1

Our Organization Prime Health Ltd. is the fastest growing NNHP (Natural and Non-prescription Health Product) manufacturing company based in Maple Ridge, BC having a presence in North America, Asia, the Middle East, and Latin American countries. We are passionate about delivering result and customer satisfaction. To boost our growth, we are looking for �Book Keeper� with the following job description and requirements:

Job Description:

  • Maintain accurate financial records and manage a variety of accounts using both manual and computer-based bookkeeping systems.
  • Record journal entries, reconcile accounts, create trial balances, manage general ledgers, and generate financial statements.
  • Compute and issue checks for payroll, as well as for bills related to utilities, taxes, and other expenses.
  • Handle the completion and submission of forms for tax remittance, workers' compensation, pension contributions, and various government requirements.
  • Additionally, assist in preparing tax returns and providing personal bookkeeping services.
  • Prepare financial and accounting reports as needed.

    Minimum Requirements:

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Accounting technology/technician and bookkeeping
  • Must have 1 � 2 years hands-on Bookkeeping experience in any medium or large size organization preferred.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Motivated, self-starter, take initiative and solve problems.
  • Excellent written and verbal communication skills, high attention to detail.
  • Must be a team player and ability to work in a fast-paced changing environment.

    Job Types: Full-time, Permanent

    Salary: $28.00 per hour

    Benefits:
  • Casual dress
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • Monday to Friday



    Experience:
  • Bookkeeping: 1 year Location: In person

    • Example 2

    Responsibilities include:

  • Customer service and follow up
  • Managing a database of prospects
  • Ensuring documents are submitted on a timely basis
  • Acting in the position of a Buyer Specialist
  • Making sure paper work is up to date
  • Applying for permits
  • Accounts receivables

    The ideal Assistant will possess the following qualities:

  • People oriented
  • Happy, positive
  • Learning-based individual
  • Ambitious with a drive to succeed
  • Works well both in a team and individually
  • Strong desire to grow
  • Works well under pressure and in a fast-paced environment
  • Able to multi-task and manage time effectively
  • Punctual
  • Organized, quick learner
  • Excellent phone manner
  • Honest and have integrity
  • Good understanding of office management and marketing principles.
  • Working knowledge of office equipment and ability to learn new technologies.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organization skills and attention to detail.
  • Ability work independently as well as in a team.

    Job Types: Full-time, Permanent

    Salary: From $20.00 per hour

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

    Ability to commute/relocate:
  • Fort McMurray, AB: reliably commute or plan to relocate before starting work (required)

    Education:
  • Secondary School (preferred)

    Experience:
  • Accounting: 1 year (required)
  • Front desk: 1 year (required)

    Language:
  • Spanish Location: One location

    • Example 3

    Job Description � Office Administrator/Account Assistant Manager

    This is a middle management hybrid position with the employee providing critical administrative support as well as assisting with the evolution of the account manager role at a unionized construction company.

    This position will be hourly based with the expectation the office administrator/account manager will work either in the office a minimum of three days a week, or full-time as required. Remote work a maximum of two days a week is sometimes possible.

    Office Administrator duties and responsibilities

  • Perform general administrative duties and provide clerical support such as filing, reception, order office supplies, process mail, prepare documents for shipping, prepare documentation for managers as required.
  • Assist with purchasing following company procedures;
  • Experience with accounts payable/accounts receivable
  • Maintaining interface with trade staff across as well as recruitment to match upcoming customer requirements.
  • Liaising with our union partners.
  • Supporting HR duties such as drafting policies and procedures to comply with regulatory frameworks.
  • Provide reports for management review meetings as required.
  • Assisting employees with training requirements including trade staff.

    Account Manager duties and responsibilities:

  • Promotes Grace�s products and services to potential and existing customers, assists them in selecting those best suited to their needs.
  • Follows up on all sales tips and inquiries and screens for further action by the president or delegate. This will include establishing, developing and maintaining business relationships with current and prospective customers in various territory/market segment to generate business.
  • Follows up with existing customers at appropriates stages of the job, expedites the resolution of customer problems and complaints, acts on opportunities that result from ongoing work with customers.
  • Coordinates sales efforts with corporate strategy and business plan.
  • Analyzes the territory/market�s potential and determines the value of existing and prospective customers to the organization.
  • Identifies advantages and compares the organization�s products/services with that of competitors, notifies management of opportunities to improve or gain competitive advantage.
  • Plans and organizes business development for Grace with a focus on the service segment of the business.
  • Supplies management with oral or written reports on customer needs, problems, interests, competitive activities, and potential for new services partly through checking bid sites daily such as Merx, Biddingo, etc.
  • Keeps abreast of product applications, technical services, market conditions, competitor activities, industry advertising and promotional trends through the reading of pertinent literature and consulting with marketing and technical service contacts.
  • Participates in trade shows and conventions.
  • Create marketing material and website development and maintenance as well as lead on social media engagement.

    Job requirements

  • Superior knowledge of all software relating to Microsoft Office including Excel.
  • SAGE experience or education an asset
  • Minimum of 5 years of experience and/or diploma/degree in sales and marketing and business administration or related discipline
  • Strong understanding of construction and industrial environments
  • Understanding of trade union collective agreements
  • Ability to multi-task
  • Very organized
  • Superior oral and written communication skills
  • Excellent time management and communication skills
  • Good problem-solver

    Job description: Full-time, permanent with enhanced benefit package

    Job Types: Full-time, Permanent

    Salary: $22.00-$30.00 per hour

    Benefits:
  • Casual dress
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • Life insurance
  • Vision care
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Simcoe, ON: reliably commute or plan to relocate before starting work (required)

    Work Location: Hybrid remote in Simcoe, deadline: 2022-12-05

    • Example 4

    Accounting Assistant

    MTC Law is a respected litigation firm in Surrey. Formed in 1987 under the name Murchison, Thomson AND Clarke, MTC Law continues to provide top tier legal representation to residents of Surrey and other Lower Mainland communities. Our Associate Lawyers, Paralegals, Legal Administrative Assistants and support staff form an exceptional team. Our extensive experience and knowledge of the law make us powerful advocates in court and in settlement negotiations on behalf of our clients. We are a litigation oriented boutique firm, with experience in Personal Injury Law, Civil Litigation, Family Law, Estates, Immigration and Criminal Matters.

    The Opportunity

    Accounts Payable

  • Posting all client related disbursement expenses by reviewing proper supporting documents and approvals
  • Posting all invoices in ESILaw
  • Writing cheques based on payment due dates for all client files and mailing it out
  • For ICBC files � Assisting with ICBC bills and checking the ICBC �Rejected� bills
  • Respond to accounts payable inquiries (internal and external parties)
  • Issuing payment cheques for the firm Accounts Payable
  • Reconciling credit card expenses

    Accounts Receivable

  • Preparing and posting all bank deposits, trust and general and do the bank runs
  • Posting all Accounts Receivable Statements of Accounts

    Qualifications

    The successful candidate will have at least 2 years� experience in a similar environment, be proficient in EsiLaw and have post-secondary training in accounting/finance. The candidate must also be results driven, analytical, self-motivated and detail oriented with the ability to logically identify solutions or approaches to issues. Experience with ICBC billing and Legal-X would be an asset.

    Benefits & Perks:

    We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

  • Health and dental coverage
  • Long term disability insurance
  • Employee assistance program
  • Monetary incentive for employee referrals
  • Casual day every day
  • An outgoing firm culture that provides lots of social opportunities to connect with your co-workers

    We would like to thank all applicants; however, only successful candidates will be contacted. Please submit your resume and cover to pshroff AT [website]

    Job Types: Full-time, Fixed term contract

    Salary: $1.00 per year

    Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site gym
  • On-site parking
  • Paid time off
  • Vision care
    Schedule:
  • 8 hour shift

    COVID-19 keep our employees safe, we have implemented a detailed Covid-19 Safety Plan following WorkSafeBC guidelines.

    • Example 5

    SMS Security is a mid-sized security systems company who has been in business for 30 years. We supply Security Guards and Technician services to condominium buildings across the GTA.

    Responsibilities:

    Financial Reporting

  • Coordinate full-cycle monthly, and quarterly financial reporting
  • Prepare monthly and quarterly account reconciliations
  • Support financial statement preparation and operational analyses
  • Prepare ad-hoc analyses for month-end reporting
  • Work closely with team members to improve performance through process enhancements
    *

    Accounts Payable*

  • Receive and process all invoices in a timely manner
  • Reconcile payments to invoices
  • File invoices and statements
    *

    Accounts Receivable

    *
  • Send out invoices to customers from accounting system
  • Prepare A/R reports as requested
  • Assist with collection calls/emails to customers on request
  • Performing related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying
    *

    Additional: *

  • Assist with additional projects, as assigned.
  • Other accounting duties and responsibilities as they become available; the sky�s the limit for an ambitious individual who wants to take initiative.
    *

    Qualifications/ Requirements*

  • Proficient Excel skills: (Formulas, charts, macros, pivots, VBAs, etc.)
  • Knowledge about Accounting, Finance & Valuation
  • Knowledge of QuickBooks is an asset
  • Ability to organize and prioritize multiple projects.
  • Decision making ability based on your financial models
  • Hands on experience with statistical analysis and statistical packages
  • Outstanding presentation, reporting and communication skills
  • Student enrolled in Business Administration � Accounting advanced diploma
  • Strong understanding of financial controls and accounting principles
  • Diplomatic and able to exercise tact when dealing with confidential matters.
  • Attention to detail.
  • Asks questions and isn�t afraid to challenge the way things have always been done
  • Excellent customer service skills.
    NEW Graduates ARE Welcome TO APPLY!

    Good luck � we look forward to hearing from you!

    SMS security is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. SMS security does not discriminate based on disability, race, creed, gender or any other basis protected under federal, state, or local laws

    Job Types: Full-time, Permanent

    Salary: $16.00-$19.00 per hour

    Benefits:
  • Extended health care
    Schedule:
  • 8 hour shift
  • Day shift

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work receivable: 1 year (preferred)

    • Example 6

    Accounts Assistant/Bookkeeper

    Job Description & Key responsibilities:

    The Accounts Assistant/Bookkeeper will be responsible for the following.

  • Accounts Payable, Accounts Receivable, Cash Management
  • General Ledger and all supporting sub ledgers, including fixed assets, inventories, prepaids and accruals.
  • Account reconciliation and entry of journal entries.
  • Ad hoc accounting activities

    Skills & Qualification

    The successful candidate is a highly motivated, enthusiastic and dynamic team player who is resourceful and dedicated and has competencies in adapting to changing environments.

    Competencies:

  • At least 4 years relevant experience
  • University degree and or Accounting designation required.
  • Proficient computer skills; Advanced Excel user
  • Excellent communication skills (written and oral)
  • Strong analytical and problem-solving skills.
  • Deep understanding of Accounting software and systems
  • Developed interpersonal skills, good team player.

    � Superior organizational skills, with the ability to prioritize and handle multiple tasks and deadlines, works well under pressure and has a sense of urgency.

    � Maintain a high degree of accuracy and attention to detail.

  • Highly developed analytical and problem-solving skills

    � Ability to keep financial information confidential and demonstrate a high level of integrity.

    � The successful candidate will be interested in the business and have hands-on approach and be involved with reshaping the business.

    Salary: $45,000 - $55,000 per annum

    If this opportunity is of interest to you and are looking to working in a small company with growth opportunities, we would like to speak with you.

    To apply, please email your application and resume through Indeed or our website [website]

    While we appreciate the interest of all applicants, only candidates selected for an interview will be contacted.

    Job Type: Full-time

    Salary: $45,000.00-$55,000.00 per year

    Benefits:
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Vision care
    Schedule:
  • Monday to Friday

    Application question(s):
  • Degree or Accounting Designation?
  • Are you in the GTA or the Mississauga area? This is an office based role.

    Experience:
  • Accounting/Bookkeeping: 4 years Excel: 2 years (required)

    • Accounts Assistant job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of an Accounts Assistant job summary

    Our company is looking for an accounts assistant to support the CFO and other members of the accounting team with day to day operations. The successful candidate will possess exceptional organizational and time management skills, and experience working successfully in a fast-paced environment. Responsibilities will include maintaining daily worksheets and general ledger system, maintain and complete files and records as needed, assist with accounts payable and receivable duties, and provide general administrative support to management team and accounting department personnel. Must possess excellent communication and interpersonal skills, and strong attention to detail. Applicants with experience and familiarity in a similar role are strongly encouraged to apply.

    Accounts Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

    • Process bills for payment
    • Process vendor invoices
    • Maintain files and electronic records
    • Perform administrative tasks as needed
    • Update and maintain accounts database
    • Track and resolve accounting problems and discrepancies as needed

    Accounts Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • QuickBooks experience
    • Associate or Bachelor’s degree
    • Strong Microsoft Office skills (Outlook, Excel, and Word)
    • Knowledge of integrated accounting software
    • Calm under pressure
    • Available to work full time
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    Job Description Examples

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