Accounting Clerk Job Description: Top Duties and Requirements

An Accounting Clerk provides various types of financial support to an accounting or finance team. Their duties will vary depending on their previous experience. Some may do data entry, while others record a wide range of financial transactions. The types of duties will depend on the needs of the business or team. 


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Accounting Clerk duties and responsibilities

An Accounting Clerk may be required to handle a variety of duties and responsibilities at a company. This will vary depending on the industry of the organization or the experience of the employee. Some Accounting Clerks may be responsible for data entry and maintaining ledgers. Others may ensure payments and receivables are current. Additional duties and responsibilities can include:

  • Using bookkeeping databases, spreadsheets, and software such as Microsoft Excel
  • Managing accounts payable and accounts receivable
  • Receiving and recording cash and cheques
  • Producing a variety of reports including income statements and balance sheets
  • Checking for accuracy in reports, figures, and postings
  • Managing transactions for cash and cheques with banks
  • Interacting with management, customers, and vendors


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Accounting Clerk Job Description Examples:


Example 1

Accounting CLERK At Mission Group we create places for people to flourish. We don’t just build homes – we also work hard at building communities, careers, and opportunities. It goes without saying our team members are not just employees, they are also the current and future workers, experts, entrepreneurs, and leaders in our industry. Whatever path they’re on, we enjoy helping them achieve their goals while they’re helping us achieve ours. We are seeking an Accounting Clerk to join the Finance team for a one year maternity leave position, with the potential to become permanent. Reporting to the Controller, the Accounting Clerk will provide support to the finance team, primarily focusing on the property management division, with data entry, accounts and payroll. What you’ll do: Data Entry Accounts receivable / payable Communicate with clients/vendors and manage inquiries Process invoices Reconcile vendors statements Reconcile tenant ledgers Assist the controller with payroll activities Assist the controller with monthly financial reporting What you’ll have: Post-secondary education in Accounting, Business Administration, or General Studies 2+ years of experience in general accounting Strong attention to detail Problem solving skills Team player Excellent skills Experience with Sage 300 and/or Yardi Voyaguer What we offer: Mission Group provides team members with a competitive base salary as well as variable pay, annual merit pay increases, open vacation plan, comprehensive benefit plan, a matching RRSP plan, a general education & training program, and much more. In addition, team members can enjoy paid time off each month to volunteer for causes they care about! Try a new path. See where it can take you.

Example 2

Founded in [phone number], Riverside Opticalab LTD is a growing leader in the manufacture and supply of optical solutions. Riverside has an immediate opening for a reliable *Bilingual (French/English) Accounting Clerk* to join our accounting team. The successful candidate will be extremely detail-oriented, a multi-tasker, and a solid team player. If you possess these qualities, we want to hear from you. *General Description: * Performs accounting tasks including payroll for several sites. This includes multiple tasks of accounting and administration duties including information verification and analysis, report preparation, account reconciliation and billing and collections activities. Will also be required to perform filing of files on occasion. *Job Responsibilities: * The job will include, but not be limited to: *Payroll Accounting: * · Bi-weekly payroll for The Riverside Group and all Locations. · Submission of remittances to governments · Execution of benefit programs through payroll · Management of payroll related headcount and budget reports · Setting up new hires in system, and helping prepare ROE’s · Preparing T4’s, T[phone number]’s etc. at year end *General Ledger and Accounting*: · Monthly bank including General Ledger research and reconciliation. · Other Balance sheet · Support preparation of standard and diverse management reports through information verification, proofreading, assembly and other related activities. · Work on other special projects as needed · May be requested to make the bank deposit on occasion *Accounts Receivable: * · Preparing cash receipts for posting, applying payments and performing statement reconciliation. · Preparing and mailing monthly billing statements. · Research, and serve as a liaison between our customers to resolve billing discrepancies. Assemble all supporting documentation as needed. · Identify and take action relative to delinquent accounts. · Filing of paperwork to the appropriate accounts · Obtain a good understanding of Company functions and workflow. Ensure compliance for all policy administration activities based upon the established General Guidelines. · Proceed with Visa and Mastercard payment *Accounts Payable: * · Ensure that all company payable is kept up to date. · Ensure that reconciliation of accounts payable · Preparation of cheques · Including electronic payment on demand · Filing, and other administrative duties as required. · Validate shipping and customs charges · Vendor & Visa statement reconciliation · Follow up on missing invoices and approvals. *Skills: * · Mid to advanced Excel skills required · Education in field of accounting at the College or University level · Payroll experience would be considered an asset · Experience with Sage 50 accounting system would be considered an asset · Bilingual French and English are mandatory Job Types: Full-time, Permanent Salary: $19.00-$24.00 per hour Additional pay: * Overtime pay Benefits: * Casual dress * Company events * Dental care * Disability insurance * Employee stock purchase plan * Extended health care * Life insurance * On-site parking * Vision care Schedule: * 8 hour shift * Monday to Friday COVID-19 considerations: Preventive COVID-19 measures in place Experience: * Payroll: 1 year (preferred) * accounting: 1 year (preferred) * General Accounting: 1 year (preferred) * Bookkeeping: 1 year (preferred) Work remotely: * No

Example 3

CanadaHelps is seeking an analytical and problem-solving Finance and Accounting Associate ready make a positive social impact. This is an opportunity to join one of Canada’s first, and North America’s most successful, social enterprises. We have a growing, dedicated team of entrepreneurial-minded peers who have a passion for helping small and medium-sized charities succeed. We believe technology and data are transformational game-changers for creating a better, more just tomorrow. We democratize access to technology by providing affordable, online fundraising software and training to more than 24,000 registered charities across Canada (and the number of charities is rapidly growing). Over the past 20 years, we’ve helped over 3 million Canadians donate over $1.8 billion to Canadian charities. Reporting to Associate Manager, Finance and Accounting, the Finance and Accounting Associate will be a vital member of the Finance team focusing on processing of transactions related to Accounts Payable (A/P) and Balance Sheet Line Items as it relates to journal entries and reconciliations. Key Responsibilities: Responsible for administration of vendor file set-up and maintenance Reconcile corporate credit cards on a monthly basis Enter invoices and expense reports in accounting system accurately and on a timely basis Timely processing of payment to vendors Handling A/P inquiries from internal and external stakeholders Prepare journal entries, operating balance sheet reconciliations and assist in month-end close Other duties as directed by the Line Manager Required Skills and Experience: Proficient in computer software applications particularly Microsoft Excel Detail oriented and has strong analytical and problem solving skills Ability to work unsupervised Strong communication skills with the ability to develop effective working relationships with others at all levels of the organization Qualifications: Diploma in Accounting or Finance Minimum 1 year of experience in accounting or A/P Working knowledge of accounting systems preferred Here’s what we have to offer: A full-time, permanent position with a competitive salary, benefits, and RRSP matching. A chance to make a difference and add significant value as a key member of a small team in a forward-thinking, technology-focused environment, with a lifestyle-friendly atmosphere. The opportunity to work with and learn from professionals (and super nice people who want to change the world for the better!) A “get things done”, open, collaborative, and flexible environment. Accommodation: CanadaHelps is an equal opportunity employer and welcomes and encourages applications from all persons including those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation at any stage of the recruitment process, please contact so that appropriate accommodations can be made.

Example 4

Over the past two decades, MD Analytics has grown to be one of the largest and most respected health and pharmaceutical research agencies in Canada, being recognized for exceptional quality in visual story-based reporting and client services. We are currently seeking an Accounting & Admin Clerk. The Opportunity – Accounting & Admin Clerk As our Accounting & Admin Clerk, you will report to the Finance & Operations Manager. In this role, you will assist with a wide variety of tasks related to bookkeeping, administration, human resources, company culture, and event planning. Flexibility is one of your core values, which means that you can adapt quickly to the changing needs of the company and are able to support your team members where needed. Meanwhile you pride yourself on delivering the highest quality work where accuracy is critical. Key Financial Operations Assist with the AP process and AR follow-up Assist with month end and year end procedures including: monthly reconciliations of balance sheet accounts, maintaining capital asset schedules, and bank reconciliations Preparation of quarterly GST returns Ad hoc assistant duties for our CEO Human Resources Administering the employee benefits plan, group RRSP contributions, vacation tracking, staff birthday and anniversary notifications Assist with the onboarding of new employees, including procurement of equipment and other supplies Administration Manage record retention and maintenance of customer contracts and compliance requirements Assist with the planning and execution of company-wide social events, corporate culture initiatives, and professional development sessions Assist the Finance & Operations Manager in compiling and coordinating content for monthly meetings The Ideal Candidate: At least 2-3 years of accounting experience Strong knowledge of Canadian GAAP Knowledge of US GAAP would be an asset, but not required Experience with Quickbooks Experience with the Microsoft Office suite, primarily Outlook, PowerPoint and Excel (intermediate) Tech savvy with a high degree of comfort in using cloud-based productivity and communication tools, such as [website], Slack, and Zoom High level of organization and task management skills, with the ability for proactive and timely communication Results-driven, and can work independently with minimal supervision Compensation and Benefits: As part of a high performing team, we offer a competitive salary, health benefits, and RRSP matching Professional development through industry accredited organizations as well as a flexible team environment that recognizes and rewards individual achievements This position is home-office based. MD Analytics is a fully remote company with employees working from home across North America, however this specific role is only open to candidates living within the Greater Vancouver area Starting salary based upon experience and qualifications. Only qualified candidates will be contacted.

Example 5

*Title*: Accounting Clerk *Summary*: The role will encompass 2 main tasks – providing invoice processing and AP support for projects, and processing payroll and completing all payroll activities for the head office (25 employees currently, mix of union and non-union, hourly and salary). Other activities will include: * Code and enter Project invoices into the accounting software (Quicbooks) as directed; * Assist with other Project accounts payable tasks as needed, such as printing cheques, assisting with setting up vendor files for digital banking; * Maintain the payroll system for head office Construction company, including set up of new employees, responding to employee inquiries, entering time sheets into Project tracking spreadsheet, preparing monthly remittances for Manager review; * Maintain the payroll system for the head office Company; * Scanning head office documents, organizing digital folders; * Downloading and organizing monthly bank statements and cheques; * Assisting with banking activities such as making and recording deposits, making payments at the bank; * Organizing support documents for year end working papers files; * Entering credit card transactions into excel tracking; * Assisting with ad hoc tasks and transaction queries. *What we seek*: * 1-2 years experience within an accountant or payable position * Quickbooks or Simply Accounting is an asset * Well spoken, organized, willingness to learn * Positive and friendly team player, with a attitude *Next steps*: Please apply if you have the experience listed above. We'll contact you soon if your application is a good fit for the position. If it's not, we'll keep your resume on record and may contact you in the future for a more suitable role. _We encourage you to continue exploring other career opportunities represented by Talent Department by following us: _ * Instagram: [website] * LinkedIn: [website] * Website: Job Types: Full-time, Permanent Salary: $50,000.00 per year Benefits: * Dental care * Extended health care * On-site parking * Paid time off * Vision care Schedule: * Monday to Friday Experience: * accounting: 2 years (preferred) * payroll: 1 year (preferred) Work remotely: * No

Example 6

We are currently seeking an accounting clerk with no less than 2 year’s office experience for our very fast-paced Burnaby property management office located at #100 – [phone number]Roberts Street, Burnaby, BC V5G 4C9. We require: -excellent communication skills - both oral and written -ability to work independently and within our team organization individual with strong organizational skills -ability to multi-task in our fast-paced environment -skilled in Microsoft Office suite of applications -data entry requiring a combination of speed and accuracy -minimum speed of 60 wpm An accounting or bookkeeping certificate or working knowledge of Quickbooks an asset. Position requires attention to detail for accounts payable, receivable, bank photocopying, payroll, CRA remittances, WorkSafe BC filings, word processing and general filing. Extended medical & dental benefits are effective after three months employment. Apply Now! Please send your resume and cover letter stating date available and salary expected. We thank all who apply, however, only short listed candidates will be contacted. Expected start date: [phone number]12-06 Job Types: Full-time, Permanent Schedule: * Monday to Friday COVID-19 considerations: Office is closed to the General Public; temperature check upon entry; masks to be worn when in common areas; staff must adhere to COVID Safety Plan; Experience: * QuickBooks: 1 year (preferred) * bookkeeping: 1 year (preferred)

Example 7

Accounting Clerk for midsize Etobicoke area Machinery Company. Position in accounting department of four people, reporting directly to the controller. *Primary Duties & * Prepare and process invoices and email to customers * Prepare daily bank deposits and posting of cash to the AR sub-ledger * Setup new customers and approve customers credit limits * Liaison with customers to resolve invoicing and payment issues * Reconcile the accounts receivable ledger * Review all aged A/R listings on a monthly basis with Controller * Closing credit card terminal * Receive invoices and matches them with purchase orders and Packing Slips * Process payable invoices / expense reports with appropriate G/L accounts. * Continuously maintaining accurate filing and record systems * Provide phone relief for existing receptionist * Assist other accounting staffs and admin tasks as requested *Qualifications & Experience: * * Minimum three years experience in a similar position * Excellent English verbal and written Communication Skills * Understanding of Accounts Receivable process an asset * Working knowledge of Microsoft Excel, Word and Outlook * Experience with Microsoft Dynamics NAV [phone number]an asset * Experience with Bell Total Connect system an asset *We Offer: * * Competitive Salary * Company paid benefits (health, dental, life insurance, etc.) * Group RRSP plan * Free parking * Friendly work environment Job Type: Full-time Salary: per year Benefits: * Dental care * Extended health care * Life insurance * On-site parking * RRSP match * Vision care Schedule: * Day shift * Monday to Friday Experience: * accounting: 3 years (preferred) * bookkeeping: 3 years (preferred) Work remotely: * No

What does an Accounting Clerk do?

An Accounting Clerk works with the finance or accounting team at an organization. They may work individually, or within a larger team. An Accounting Clerk is often responsible for maintaining financial records and running reports for management. Depending on their experience, they will have different duties pertaining to the financial aspects of the company or their clients and customers. 


Accounting Clerk skills and qualifications

Accounting Clerks will use various accounting software programs to track financial transactions. It may be beneficial for a candidate to be proficient in a certain type of software your company uses, such as QuickBooks. Depending on the business, they may interact with customers or vendors. Accounting Clerks should possess skills that include:

  • Excellent analytical, financial, and mathematical abilities
  • Proficiency in bookkeeping programs and related software 
  • Exceptional attention to detail and accuracy
  • Extremely trustworthy and professionally-minded
  • Strong business and written communication skills
  • Ability to work under pressure and tight deadlines


Accounting Clerk experience requirements

Many employers will seek an Accounting Clerk with one to two years of prior experience. This experience may come from their education, prior work experience, or volunteer hours. Some employers may look for experience as an Account Clerk, Bookkeeper, or Accountant in resumes. Experience with specific software programs the company currently uses would be considered an asset.


Accounting Clerk education and training requirements

An Accounting Clerk may have a high school diploma, or they may have higher education. A college diploma in finance, bookkeeping, or accounting may be beneficial. An applicant may have taken online certificate courses to help them further their business skills to stand out. An Accounting Clerk may also be certified by a reputable organization such as the Certified Professional Bookkeepers of Canada. 


Accounting Clerk salary expectations

According to Indeed Salaries, the average salary for an Accounting Clerk is $20.12 per hour in Canada. The salary will be dependent on the applicant’s location. A large metropolitan city such as Toronto may have a higher market average salary than a smaller city. A candidate’s experience will also be a factor in determining salary expectations, as well as the industry and employer. 


Job description samples for similar positions

If an Accounting Clerk job description is not the right fit, there are several other sample job descriptions to view. Those job descriptions include: 


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Accounting Clerk job description FAQs


Who does an Accounting Clerk report to?

An Accounting Clerk may report to a different person depending on the organization or size of the company. An Accounting Clerk may report to a Senior Accountant or Financial Manager at a larger company. At a smaller company, they may report directly to the Chief Financial Officer or owner. 


What is the difference between an Accountant and an Accounting Clerk?

Accounting Clerks will have to enter data into spreadsheets. They may use complex database formulas to aid in data entry. Meanwhile, Accountants analyze all that data and organize it to create meaningful reports. Both roles need excellent financial and numeracy understanding and may work closely together.


How can you make an Accounting Clerk job description stand out?

When writing a job description it is important to share things about the organization that will excite applicants. This could include special benefits employees receive. Benefits such as health insurance, gym memberships, free lunches, or special events can be advertised. It is also important to know what the competition is offering to attract top talent.


What makes a good Accounting Clerk job description?

A good Accounting Clerk job description is clear and concise. It outlines the necessary experience and education needed to succeed at the specific company. It also shares details on the duties and special responsibilities of the role. 

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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