Accounting Assistant Job Description: Top Duties and Qualifications

An Accounting Assistant, or Accounting Clerk, is someone who handles tasks related to accounting and finances. Their main responsibility is to handle accounts payable and accounts receivable, prepare invoices, and manage or create financial records.


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What does an Accounting Assistant do?

An Accounting Assistant is responsible for daily bookkeeping tasks of a company or organization. They are different from an Accountant in that they do not offer financial advice and are not responsible for verifying the company’s adherence to the Canadian Tax Act. They are responsible for managing financial documents, filing, and other administrative tasks. An Accounting Assistant may also aid Internal Auditors in their verification process by supplying financial documents and recording all financial transactions regularly. 

An Accounting Assistant generally uses and maintains a filing system to aid in clerical duties. They may also be required to take on other administrative tasks around the office. They are often responsible for basic financial tasks, like data collection and payroll.


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Accounting Assistant Job Description Examples:


Example 1

*Do daytime weekday hours appeal to you?* We are looking for caring and enthusiastic individuals who possess excellent teamwork skills to join our team! The *Accounting Assistant* works as a member of the accounting team to provide assistance in all accounting procedures within Communitas as assigned by the CFO and other accounting staff. *Location* Abbotsford, BC *Current Openings: * 1 permanent Full Time *Here's what you can expect: * *Shifts are: *Weekday daytime hours * Competitive wages * Generous benefits package for full-time employees * Opportunity for growth * On the job training and support *Here's what we need from you: * * Minimum two years of experience with an accounting software program * Minimum two years of experience in working in accounts payable * Solid knowledge of bookkeeping and how to record various types of journal entries * Strong understanding of the revenues/receivables/receipts process and the purchases/payables/payments process * Strong grasp of Microsoft Excel and its basic formulas as well as strong general computer skills * General understanding of balance sheets and income statements * Excellent written and verbal communication skills, ability to relate effectively with management and staff * Excellent teamwork skills, as well as the ability to work independently without supervision * Well-developed planning and organizational skills * Ability to work accurately and effectively in a fast-paced and changing environment * A philosophy of service that is in line with Communitas’ Vision, Mission and Values * Proof of COVID-19 double vaccination * Experience with registered charities or other not for profit organizations * Knowledge of accounting for registered charities or other not-for-profit organizations * Experience with Microsoft Dynamics GP * Experience with Donor Perfect Online software To view job description/apply please go to *[website]* Reference ID: 4562 Application deadline: 2022-02-03 Expected start date: 2022-02-16 Job Types: Full-time, Permanent Benefits: * Company pension * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * Paid time off * Vision care Schedule: * Monday to Friday * No weekends Ability to * Abbotsford, BC: reliably commute or plan to relocate before starting work (preferred) Experience: * bookkeeping: 2 years (preferred) * Accounting Support Occupations: 2 years (preferred) * Microsoft Excel: 2 years (preferred)

Example 2

*The Role* Reporting to the Business Director, the Accounting Assistant is responsible for maintaining all aspects of accounts payable and receivable functions for our multiple business entities. With strong analytical skills and attention to detail, the position will process and code expense claims, invoices and receivables while working collaboratively with the business units to ensure adherence to our internal financial procedures. *Expectations for the Role * * Accurate and timely processing of accounts payable transactions including: receiving and verifying vendor invoices or expense claims, receiving appropriate approvals, coding and entering data into accounting software * Issuing Associate payroll calculations * Coordinating with external auditors * Managing weekly cheque run for mailing * Generating cash flow reports & monitoring * Month-end reporting * Assisting with budgets * Insurance invoicing for patient chart requests * Assisting with EMR billing reconciliation * Manages and responds to vendor inquiries * Responds to departmental inquiries, regarding expenditure coding, document processing and other accounting related activities * Completion of bank, credit and other account reconciliations * Responsible for financial record-keeping, including the processing of payables, receivables and recording of general journal entries * Ongoing maintenance of accounting documents and related files * Prepares statistical, financial and other accounting reports * Other related accounting duties, as assigned *Required Education: * * Diploma or degree in Finance, Accounting, Bookkeeping or related education *Required Experience, Knowledge & Skills: * * Minimum of 2-3 years’ experience in a similar capacity * Good understanding of accounting principles and basic accounting skills * High level of proficiency with MS Office applications * Experience with accounting system software * Detail oriented and excellent analytical skills * Highly organized with the ability to manage multiple projects within critical timelines * Ability to make sound, independent judgements within scope of authority * Ability to proactively identify issues and offer solutions * Willingness to learn and grow in a fast-paced work environment * Well-developed interpersonal skills to work effectively as part of a team, demonstrating a friendly and courteous attitude towards colleagues *Asset Qualifications: * * Knowledge of medical terminology and experience working in a medically regulated environment * Prior experience working in healthcare, dermatology clinic, spa or medical setting * Experience with Xero Accounting Software * Experience with Med Access EMR Job Types: Full-time, Permanent Salary: $23.00-$26.00 per hour Benefits: * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * Vision care Schedule: * 8 hour shift * Monday to Friday COVID-19 considerations:
  • Remote interview process
  • Personal protective equipment provided or required
  • Temperature screenings
  • Virtual meetings
  • Sanitizing, disinfecting or cleaning procedures in place Education: * Secondary School (preferred) Experience: * Accounting: 2 years (preferred) * Accounting software: 1 year (preferred) * Microsoft Office: 1 year (preferred)
  • Example 3

    Accounting Assistant / Bookkeeper Job Summary Part-time or full-time position available with a CPA firm located in Langley. Our firm offers an excellent working environment with a friendly atmosphere. Responsibilities and Duties:
  • Answering incoming telephone calls and taking messages
  • Assisting clients with day-to-day queries
  • Providing bookkeeping services
  • Payroll preparation and remittance reporting
  • Preparation and filing of GST, PST, WCB reports
  • Assisting with working paper preparation for compilation engagement files Qualifications:
  • Certificate, diploma, or degree with a concentration in accounting
  • Minimum 1 - 2 years relevant work experience
  • Proficiency in Word and Excel
  • Working knowledge of CaseWare, Taxcycle, QuickBooks and/or Sage 50 software is considered an asset Skills:
  • Professional appearance
  • Punctual and reliable
  • Ability to multi-task, handle busy working environment and meet deadlines
  • Ability to maintain strict client confidentiality
  • Excellent telephone etiquette and customer service
  • Excellent written and oral English communication skills
  • Ability to learn quickly If you enjoy working in an energetic and fast paced environment, then please forward a cover letter and resume to email displayed. We thank you for your interest but only applicants meeting the requirements will be contacted. Working hours: 25 - 35 per week Job Types: Part-time, Permanent Salary: $17 - $22.00 per hour Part-time hours: 25-40 per week Expected start date: 2022-02-01 Job Types: Full-time, Part-time Salary: $32,000.00-$42,000.00 per year Additional pay: * Bonus pay Benefits: * Extended health care Schedule: * 8 hour shift * Monday to Friday * Weekend availability COVID-19 considerations: All customers are required to wear masks, common area are sanitized regularly Ability to * Langley, BC: reliably commute or plan to relocate before starting work (preferred) Experience: * QuickBooks: 1 year (required) * Bookkeeping: 1 year (required) Willingness to travel: * 25% (required) Work remotely: * No
  • Accounting Assistant duties and responsibilities

    An Accounting Assistant will be responsible for managing various financial tasks. They will take on both administrative and bookkeeping tasks in either the public or private sectors. Some of the duties and responsibilities that are expected of an Accounting Manager in any industry might include:

    • Manage payroll
    • Manage accounts receivable and accounts payable by depositing cheques and preparing invoices
    • Use computer software to manage reports and track financial data
    • Manage company budgets
    • Create and manage a systematic filing system
    • Prepare documents for the company Accountant or for Internal Auditors
    • Compile data for income tax returns
    • Verify or reconcile bank transactions, complete deposits, or issue cheques


    Accounting Assistant skills and qualifications

    An Accounting Assistant will demonstrate the skills needed to balance the juggling act of managing financial clerical duties and administrative duties. Some skills and qualifications of a successful Accounting Assistant candidate include:

    • Excellent organizational skills
    • Exceptional attention to detail
    • Aptitude with computer software programs utilized by the company
    • Excellent administrative skills
    • Good oral and written communication skills
    • Strong problem-solving skills
    • Ability to self-motivate
    • Ability to work together with others


    Accounting Assistant experience requirements

    An Accounting Assistant candidate does not need previous experience, but some experience with clerical work is a strong asset.


    Accounting Assistant education and training requirements

    An Accounting Assistant requires at least a secondary school diploma. While there is no specific certification for the Accounting Assistant position, certification from the Canadian Securities Institute, the Certified General Accountants Association of Canada, or the Canadian Bookkeepers Association is a strong asset.

    In some industries, these certifications are required. Some Accounting Assistants may also need to be bonded in select industries.


    Accounting Assistant salary expectations

    According to Indeed Salaries, the average salary for an Accounting Assistant in Canada is $19.21 per hour. Wages can range based on location, company, industry, experience, and level of certification. 


    Job description samples for similar positions

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    Accounting Assistant job description FAQs


    What is the difference between an Accounting Assistant and an Accounting Manager?

    The Accounting Assistant reports to the Accounting Manager. The manager oversees the general tasks of the Accounting Assistant and other clerks on the team. The Accounting Assistant is responsible for implementing processes, following those processes, and adhering to the demands of the Accounting Manager. The Accounting Assistant is not licensed to offer accounting advice to clients and does not have an Accounting designation.


    What should you look for in an Accounting Assistant resume?

    Look for experience in previous accounting or clerical work or specific certifications, if necessary, on a prospective employee’s resume. They should also describe themselves as having excellent communication skills and experience with accounting software systems. You should also look for a candidate with a genuine interest in business and finance within your industry.


    What makes a good Accounting Assistant job description?

    Because the role of an Accounting Assistant can be broad, it is essential to report as many specific details about the expected day-to-day tasks as you can, including what type of accounting is needed. The job description should state whether the candidate should be capable of auditing, filing tax forms on behalf of the company, reconciling bank documents, or signing cheques. If your company offers any added benefits like extra vacation time or extended health benefits, mention them in the job description. A good job description sample will also include the required educational or certification requirements needed.


    What qualities make a good Accounting Assistant?

    A successful candidate for an Accounting Assistant position will have qualities that demonstrate their ability to manage sensitive data and multitask. A good candidate will also be hard-working, a natural problem solver, and excellent at managing their time. They should also be receptive to constructive feedback, open to working with a large team, and be comfortable working on tight deadlines.

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