Administrative Assistant of Executive VP Sales (Former Employee) – Toronto, ON – 6 December 2013
• Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software • Answered phone calls and directed calls to appropriate parties and took messages • Conducted research, compiled data, and prepared papers for consideration and presentation by executives, committees and boards of directors • Attended meetings to record minutes and distributed these to pertinent staff members • Greeted visitors and determined whether they should be given access to specific individuals • Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution • Performed general office duties, such as ordering supplies, maintaining records managing database systems, and performing basic bookkeeping work • Filed and retrieved corporate documents, records, and reports, as necessary • Opened, sorted, and distributed incoming correspondence, including faxes and email • Made travel arrangements for executives, as required