Starting a New Job

3 Examples of Writing a Resignation Letter for Personal Reasons

July 20, 2021

Personal reasons may require that you resign from an employment position. However, you can still preserve the relationship between you and your employer by drafting a resignation letter that is professional and helpful. While it is optional to disclose details about why you are leaving, there are some things that your employer may need to know before you end your time at their company. In this article, we discuss what a personal reason resignation letter is, what you need to include when writing one, and some examples you can use to draft your own letter.

What is a personal reason resignation letter?

A personal reason resignation letter is your notification to your employer or HR department that you are resigning for reasons unrelated to your job. To maintain your professional relationship, draft a resignation letter that includes information to assist the employer with preparing for your departure. It is your choice how much detail to include.

While it is best to resign with advance notice, personal circumstances may get in the way of this consideration. You should resign in a professional, diplomatic manner regardless of the circumstances, since you may need to refer to your previous employer when applying for another position in the future.

Related: How to Resign from a Job Professionally

What to include in a resignation letter

Here are the elements that you can include in your resignation letter to ensure that it is professional:

Statement of intent to resign

The first thing your letter should state is that you are resigning from your position at the company. This statement should brief and to the point to avoid confusion about your intentions. If possible, you may also want to speak to your supervisor prior to issuing your resignation letter, to inform them in person.

After you state you are resigning, explain your reason. If you would prefer to be more discreet, keep the explanation brief in one or two sentences.

Read more: How to Write a Resignation Letter (With Samples and Tips)

Last day of employment

Include your last day of employment. This can help your employer schedule around your last day and prepare to phase out your position or find a replacement. Try to give as much time as possible to ease the transition and preserve the relationship between you and your employer.

Thanks to your boss or employer

Consider thanking your boss or employer for the opportunity that you have had working at their company. Being gracious can help you resign on good terms with your employer. This is especially important if your employer has acted as a mentor to you or if you intend to list them as a reference in the future. You may also want to name one or two things that you learned or skills that you mastered while working at the company to show your gratitude.

Offer to assist with the transition

This part of your resignation letter may depend on how much advance notice you can give. If possible, it can be helpful if you help hire and train your replacement. Be sure to follow up on offers that you make.

Related: How To Write A Short Notice Resignation Letter (With Examples)

Formatting

HR or your employer may include your resignation letter in official materials related to your termination of employment, so pay attention to the details in your letter and format it professionally. You can include your personal contact information so that the HR department can contact you with any outstanding business related to your resignation.

Samples of resignation letters

Here are some samples of resignation letters that you can use to help you format your own resignation letter, regardless of the reason you are resigning:

Template

[Your name]
[Your address]
[Your personal phone number (optional)]
[Your personal email address (optional)]

[Date]

[Employer's name and title]
[Name of company]
[Company address]

Dear [Employer or HR representative]:

I regret to inform you that I am resigning from [your position]. My last day will be [date of your last day]. Due to unforeseen personal issues, I am unable to continue to carry out the duties of my role, and I feel it is in the company's best interest that I vacate the position.

This was not an easy decision to make, and I hope that my departure will not cause any inconvenience for the company. Please let me know if I can assist the team with finding or training a replacement. I hope to make the transition as smooth as possible.

Thank you for the opportunity to contribute to your team and learn [something you learned at this company] in this position. I will cherish the time I spent working at [company name.] I hope we can stay in touch and I look forward to seeing how [company] grows.

Sincerely,

[Your signature (for a hard copy only)]
[Your typed name]

Example 1: resignation with over two weeks' notice

Here is an example of a resignation letter you can model off of if you can give over two weeks' notice before your resignation:

Austin Clifton
795 St Alexandre,
Longueuil, QC
J4H 3G7
+1-555-555-5555
Austinclifton@email.com

June 6, 2021

Stephanie Bell, HR
DynamicCorp
1391 Du Pere-Honorat Rue
Chicoutimi, QC
G7H 1H5

Dear Stephanie Bell:

I regret to inform you that I am resigning as project manager. My last day will be July 20th, 2021. Due to unforeseen personal issues, I am unable to continue to carry out the duties of my role, and I feel it is in the company's best interest that I vacate the position.

This was not an easy decision to make, and I hope that my departure will not cause any inconvenience for the company. I hope to make the transition as smooth as possible, so I have already drafted a list of duties associated with my role and compiled a shortlist of team members who are strong candidates for my replacement. I would be happy to work with them, or an external replacement to train and update them on the projects currently in development.

Thank you for the opportunity to contribute to your team and to learn how to improve the workflows and operations of a diverse and talented team in this position. I will cherish the time I spent working at DynamicCorp. I hope we can stay in touch and I look forward to seeing how DynamicCorp grows.

Sincerely,

Austin Clifton

Example 2: resignation with two weeks' notice

Here is an example of a resignation letter you can model off of if you can give two weeks' notice before your resignation:

Kenzie Paull 914 Verdier Ave
Brentwood Bay, BC
V8M 1C1
+1-555-555-5555

KenziePaull@email.com

June 6, 2021

Makenna Bishop, Head Coordinator
Event Style Inc.
2794 Pacific Pl
Abbotsford, BC
V2T 4X8

Dear Makenna Bishop:

I regret to inform you that I am resigning as event coordinator. My last day will be July 6th, 2021. Due to the recent illness of a close family member, I am unable to continue to carry out the duties of my role, and I feel it is in the company's best interest that I vacate the position.

This was not an easy decision to make, and I hope that my departure will not cause any inconvenience for the company. I hope to make the transition as smooth as possible, so over the next two weeks, I will focus on completing planning any upcoming events and appointing team members to take over my duties until you can find a replacement. Please let me know if there is anything I can do to assist in the search.

Thank you for the opportunity to contribute to your team and to plan, create, and execute events that left a special impact on so many clients' lives. I will cherish the time I spent working at Event Style Inc. I hope we can stay in touch and I look forward to seeing Event Style Inc. grow.

Sincerely,

Kenzie Paull

Read more: What You Need to Know About Your Two Weeks' Notice Letter

Example 3: resignation without notice

Here is an example of a resignation letter you can model off of if you are resigning immediately:

Eli Tyrell
13825 131B Ave NW
Edmonton, AB
T5L 5A8
+1-555-555-5555
Austinclifton@email.com

June 6, 2021

Arjun Peterson
Healthy Hounds Veterinary
1909-11020 Jasper Ave NW
Edmonton, AB
T5K 2N1

Dear Dr. Peterson:

I regret to inform you that I am resigning as veterinarian intern. My last day will be July 26th, 2021. Due to unforeseen personal issues that require immediate attention, I am unable to continue to carry out the duties of my role, and I feel it is in the company's best interest that I vacate the position. I offer my sincere apologies that I cannot provide two weeks' notice because of the severity of the circumstances that are beyond my control.

I will work hard over the next few days to tie up as many projects as possible and inform my superiors of the tasks that I cannot complete. I hope that my departure will not cause too much inconvenience for the office.

Thank you for the opportunity to contribute to your team and to see firsthand how to provide effective and compassionate care to animals. I will cherish the time I spent working at Healthy Hounds Veterinary. I hope we can stay in touch and I wish you all the best.

Sincerely,

Eli Tyrell

Related

View More 

What To Include in a Retirement Letter of Resignation

Learn about what to include in a retirement letter of resignation, why you may consider writing one when you decide to retire and examples for you to review.

What Is a Notice Period? (With Sample Resignation Letter)

Learn what a notice period is and when to provide one, explore why it's important when leaving a job, and see how you can craft a successful resignation letter.