How to Write a Technical Writer Resume (With a Template)

By Indeed Editorial Team

Published November 10, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Technical writers are responsible for creating white papers, brochures, and user manuals aimed at making highly technical information accessible to a wide audience. They can produce user guides to explain to a company's customers how they can use a specific technology, troubleshoot hardware or software, or fully understand a specialized engineering blueprint. Learning more about how to create an impressive resume for a technical writer position may assist you in increasing your chances of advancing in the hiring process or getting the job.

In this article, we discuss what a technical writer resume is, explain how to create one, share a template, and provide an example you can use as a reference to create your own document.

Related: How to Write an English Resume (Tips, Template, and Example)

What is a technical writer resume?

A technical writer resume is a document you can use to describe your skills, educational background, and work experience when you're applying for a technical writer position. These resumes usually emphasize your knowledge of an industry and experience writing technical documents, such as business reports, market requirement documents, and software development kit (SDK) documentation. It can also demonstrate your ability to write clearly and concisely, your proficiency in English, or your grammatical and spelling skills.

A technical writer is a highly skilled professional who works with engineers, programmers, architects, data scientists, mathematical statisticians, and health care professionals to create technical papers. A resume for a position in this field might also include any undergraduate or graduate degree you may have in communications or journalism.

How to write a technical writer resume

Here are some steps you can follow to write your own document:

1. Review the job posting

The first step in writing your resume is to review the job description to identify all the skills and qualifications the employer is looking for in a candidate. You can also check the job posting to notice all the keywords they used to describe the role, as this can help you pass the applicant tracking system (ATS) screening. Sometimes, employers include in the posting the hiring manager's contact information, the e-mail address you can use to submit your job application, and the phone number you can use to call to the company's human resources department.

Related: How to Write an ATS-Compliant Resume (With Tips and FAQs)

2. Add your contact information

Add your contact information at the top of your resume to allow the hiring manager to contact you directly. They can do this if they want to discuss your qualifications for the position, invite you to an interview, or offer you the job. Make sure to include your first and last name, any formal degree or certification you use to identify yourself professionally, phone number, e-mail address, city, and province or territory. It's also beneficial to include a link to your professional portfolio where you can show the most recent technical document you made.

Read more: How to Include and Format Contact Information on a Resume

3. Draft a professional summary

A professional summary is your opportunity to highlight your best skills, most relevant experience, and most impressive accomplishments. This paragraph comprises two to three sentences that aim to describe your professional history and encourage the hiring manager to read the entire resume. You can also include here your career goals and an explanation of why you're applying for this position.

Related: How to Write a Summary (With Tips and Examples of Summaries)

4. List your work experience

It's beneficial to list your work history in reverse chronological order, starting with the most recent job. Make sure to include jobs that apply to the position you're pursuing, as this demonstrates how you're developing your career. Start by adding your job title, dates of employment, company name, and location.

Then you can list five to three bullet points with the most impressive work accomplishments you achieved during your tenure and the responsibilities you held. For instance, you can underline your produced more than 100 technical documents in your previous position or that you helped create technical safety manuals for employees working in oil refineries.

Read more: How to List Years of Experience on a Resume (With Tips)

5. Include a skills section

Next, include your skills section and highlight your strengths and areas of expertise. For instance, you can mention that you're knowledgeable in mechanical engineering, or that you're proficient with health care terminology. This information helps the hiring manager better understand your qualifications and evaluate if you can perform the duties the position involves.

It's important to mention here your abilities to handle software related to technical writing, such as word processors and your interpersonal skills, such as communication and teamwork. By doing this, you inform the hiring manager that you can work with other professionals perfectly.

Related: Personal Skills and Professional Skills You Should Have on Your Resume

6. Add your educational background

Technical writers usually have a bachelor's degree in English, communications, or journalism. In this section, you can list all the formal education you've had, certifications you've earned, and courses you've taken. To include your university degrees, you can write the name of the degree, the educational institution that issued it, and the location. If you want to add a certification, start by writing the name of the certification, the certifying organization, and the expiration date or date of renewal.

Read more: How to List Education on Your Resume (With Examples)

7. Proofread your resume

Proofreading and editing your resume can be a crucial step to being able to send an error-free document. You can read aloud your resume to identify syntax and grammar mistakes or ask a friend, colleague, or family member to proofread it for you. It's beneficial to use a grammar checker app or hire a professional editor to ensure your resume is error-free. Sending a professional resume can demonstrate to the hiring manager your attention to detail, which is a basic skill for a technical writing position.

Related: How to Make Your Resume Look Good (With Strategies and Tips)

Resume template for a technical writer role

Here's a template you can use for your resume:

[First name] [Last name], [Degree or certification, if applicable]

[Phone number] | [E-mail address] | [City], [Province or territory]

Professional Summary

[Two to three sentences that highlight years of experience, relevant skills, education or certifications, and achievements as a professional.]

Experience

(For the most recent role, list five experience items. For previous roles, list three.)

[Job Title] | [Employment dates]
[Company Name] | [City], [Province or territory]

  • (Strong verb) + what you did (more detail) + reason, outcome, or quantified results

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [Province or territory]

  • [Job duty]

  • [Job duty]

  • [Job duty]

Skills

[Category]: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

[Category]: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education

[Degree and major] | [Name of school or university]
[City], [Province or territory]

Optional

[Certification name], [Host organization] - [Year completed or expiration date]

Related: What Is the Standard Canadian Resume Format? (With 7 Tips)

Resume example for a technical writer position

Here's an example you can use as a reference if you're applying for a technical writer role:

Paul Lee

458 555 9545 | paul.lee@email.ca | Toronto, Ontario

Professional Summary

Highly efficient technical writer with more than seven years of experience in the technical writing industry and a proven ability to produce more than 25 technical documents per month. With a wide range of experience in various industries, such as manufacturing, oil and gas, consumer electronics, and telecommunications. I'm eagerly looking for a new opportunity to help a company generate all the technical documents required to support its sales processes.

Experience

Technical documentation writer | March 2018–Current
App Developers | Toronto, Ontario

  • interview several front-end and back-end developers to produce comprehensive technical documentation on web-based applications and new technologies

  • read and analyze engineering blueprints and meet with coworkers to understand and discuss how to communicate very technical concepts and product functions to non-technical people

  • collect, organize, and file technical documentation to support the development of white papers, articles, and application programming interface (API) documentation

  • write training materials for internal and external users on how to use web-based applications and websites terms and conditions

  • choose the illustrations, photos, graphs, drawings, sketches, and charts that other technical writers can use to support their documents visually

Technical writer | April 2014–March 2018
Wireless Engineers | Toronto, Ontario

  • wrote technical documents following the guidelines of telecommunication engineers, computer scientists, mathematicians, and data scientists

  • studied and determined the best ways to present technical information based on telecommunications engineering to non-technical audiences

  • produced more than 500 technical manuals to describe how to use the different telecommunication systems and equipment made by the company

Skills

Technical skills: Proficient with word processors | Knowledgeable of the telecommunications industry | Spreadsheets | Expertise in generating white papers | Product manuals | Interviewing

Interpersonal skills: Attention to detail | Communication | Teamwork | Problem solving | Decision making | Critical thinking

Education

Bachelor of Arts in Professional Communication | Blue Hills University
Toronto, Ontario*

Tech-Writer Certification, Technical Associates - 2021

Related: How to Become a Technical Writer in 7 Steps (With FAQs)

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