How to Write a Second Interview Thank-You E-Mail (Example)
By Indeed Editorial Team
Published November 10, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
It's professional to follow up with a thank-you e-mail after you've interviewed with a company. It also has various benefits, such as helping you maintain communication throughout the selection process until the organization makes a final decision. Understanding when and how to send a thank-you or follow-up e-mail after your second interview can help you make a good impression on the hiring manager. In this article, we explain the importance of sending a second interview thank-you e-mail, outline how to write one, highlight useful tips, and provide an example for guidance.
Why is it important to send a second interview thank-you e-mail?
A second interview thank-you e-mail is a follow-up message you can send to the hiring manager after completing your second interview in the hiring process. Sending such an e-mail is advisable as it demonstrates courtesy and your interpersonal skills. Hiring managers may consider this gesture when choosing a final candidate. Sending thank-you notes after both your first and second interviews helps you maintain the line of communication. It also shows enthusiasm and makes it easier for the hiring manager to remember you.
In this e-mail, you can thank the interviewer for their time and make a reference to something specific you discussed in the meeting. This shows your interest in the role and attention to detail. You may reiterate how your goals align with the company's objectives and why you're the best candidate for the position. Whatever the outcome, the hiring manager is likely to appreciate your professionalism and may consider you for future roles.
How to write a second interview thank-you e-mail
Here are the steps to follow when writing a thank-you e-mail after your second interview:
1. Begin with the subject line
Before you draft the content of your thank-you e-mail, it's important to determine an appropriate title that may motivate the hiring manager to open it. Ensure you use a striking headline that communicates the purpose of the e-mail. You can consider using headlines such as Following up on our discussion or Thank you for the interview. Ensure your e-mail title reflects the formal nature of the communication and demonstrates your professionalism.
2. Include your salutation
Next, you can greet the recipient of the message. You may address the hiring manager by their first name if appropriate and personalize your e-mail. You may also thank them for the interview and reference any specific help they offered during the process. This salutation introduces your e-mail and shows courtesy, strong interpersonal skills, and professionalism. Ensure you limit your salutation to one or two lines and maintain a professional, yet conversational tone.
3. Draft your e-mail's main content
After including your greetings, you may continue with the main content of your e-mail. Under this section, you may discuss further details of the interview process. For instance, you may highlight your pleasure in meeting the company executives and learning more about the role. By personalizing your e-mail content, it helps it stand out and encourages the hiring manager to remember you more easily.
4. Include specific details
When drafting the content of your e-mail, ensure you include specific details from your interview. For instance, you may reference topics you discussed during the interview and how they increased your interest in the role. You may also include how delighted you were to meet the team members and learn about the company's upcoming projects.
You can make your e-mail appealing by providing creative solutions to address issues raised during your interview that may help the company achieve its business objectives. You can develop a personal connection and demonstrate that you're the most suitable candidate for the role. Any relevant interests are likely to impress the hiring manager, making it easier for them to consider selecting you.
5. Restate your skills and interests
You can reiterate your interest in the role while emphasizing how your values and career goals align with the position and company. You may restate certain skills that the role requires and how you can use them to drive company growth. For example, you may list one or two specific skills and summarize how you plan to apply them in the role. It's beneficial to promote your skills and interests to help convince the hiring manager to select you over other candidates.
6. Conclude your e-mail
When writing your conclusion, you may include sentences to show appreciation for the hiring process and thank the company for considering your application. You can also include a call to action to encourage the hiring manager to contact you. Examples of call-to-action phrases are Do not hesitate to call me if you have any questions, and I look forward to hearing from you soon. You may then end your e-mail with a complimentary closing such as Thank you, Best regards, or Have a great day.
Related: How to End an E-mail
7. Include your contact information
Include your contact information at the bottom of your e-mail for easy access to maintain the line of communication. This also helps the hiring manager to remember your name. For instance, you may include your full name and telephone number so they can contact you by phone instead of e-mail if it's more convenient. Ensure these details are consistent with those you've used in your documents and messages throughout the application process.
Tips for writing thank-you e-mails
Here are some tips to guide you when writing a thank-you e-mail:
When drafting a thank-you e-mail, ensure it's concise while including all important points. Short, succinct e-mails increase the chance of the recipient reading them and ensures they can understand all the most relevant details quickly. It's helpful to use strong verbs, write with an active voice, and limit your e-mail to a few paragraphs.
Research the company
It's beneficial for candidates in the latter stages of an interview process to gather relevant information about the company. You may include these details in your thank-you e-mail to show your interest in working for and learning more about the business. For instance, you can research recent information about its projects or activities, such as new growth or expansion opportunities, awards, partners, recognition, or an account.
You can also review its social media pages for information, as companies often post updates on their pages that you may want to reference in your e-mail. Consider researching your interviewers and connecting with them on a professional social media platform. You may also look for any recent news on their profile, such as a promotion, job accomplishment, or a professional anniversary, and congratulate them in your e-mail. Including these details helps build a personal connection and makes you memorable.
Related: Job Interview Thank-You Letters
Ask when you can expect to hear about the final decision
The primary reason for a follow-up e-mail is to know when to expect a final decision so you can prepare adequately. You may ask this at the end of your second interview or in your follow-up e-mail. Asking the question is a call to action that informs the hiring manager you're expecting a response and prompts their decision.
In addition, it gives you a timeline that you can reference in future communications. Calling or using further e-mail correspondence once a deadline has passed shows proactivity and can leave a good impression. It's important to follow up, but ensure you only call or e-mail once within two weeks or after the expected decision date.
Example of a thank-you e-mail
Here's an example of a thank-you e-mail that you can use as a guide to help you write your own e-mail to send after your second interview:
Thank you for my interview today concerning the fund's operations internship position. I enjoyed meeting the other team members and gaining a better understanding of what the role entails. Listening to the team talk about their daily activities and projects increased my interest in the role and further determined my suitability as a candidate. I'm confident I can be a valuable asset to the company with this opportunity. In addition, I have the requisite background knowledge and experience to quickly add value to the organization.
I look forward to hearing from you at your earliest opportunity with positive feedback regarding the role. I'm happy to answer any further questions you may have.
Thank you for your time and consideration.
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