How to Write a Program Coordinator Cover Letter (And Sample)

By Indeed Editorial Team

Published November 7, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A program coordinator is an administrative professional that focuses on the planning, budgeting, and implementation of a program for an organization. Often, program coordinators work on narrowly defined contracts or grant-based programs with specific goals and boundaries. A strong cover letter that explains your experience as it relates to these responsibilities is a great way to supplement the information provided on your resume and can help you compete against other candidates for a role.

In this article, we explore what a program coordinator cover letter is, provide useful tips, show you how to write a convincing cover letter, and provide a template and example that can serve as a guide as you write your own.

What is a program coordinator cover letter?

A program coordinator cover letter focuses on the job's specific responsibilities and showcases your ability to manage programs effectively. Your cover letter is a great opportunity to expand on your experience, and provide specific examples from your career that demonstrate why you might be a great fit for the role. Ultimately, the cover letter is your first impression on a potential employer and serves as a soft introduction to you as a candidate.

Related: What Does a Coordinator Do? (Roles and Responsibilities)

Tips for writing your cover letter

Here are some tips for writing an effective cover letter:

Keep it focused

Only include information that's directly relevant to the position you're seeking. It's a good idea to read the job description carefully and write a few key areas where you want to focus. A strong cover letter typically focuses on a specific position and organization and avoids language that's generic or inauthentic.

Maintain a professional tone

It's a good idea to avoid using overly casual language on your cover letter. Keeping a professional tone helps employers know that you are taking the application process seriously. It's also helpful to keep your language direct to help make a good impression.

Related: What Are Budgeting Processes? (Steps and Tips to Improve)

Provide examples

Your cover letter provides a great opportunity for you to share some examples of your abilities. Using specific examples helps build a more convincing letter, giving hiring managers more context for the skills and experience listed on your resume. If possible, you can make use of quantifiable measures like a KPI you've helped improve or a budget you were responsible for overseeing.

Carefully proofread

Your cover letter is often the first point of contact between you and your potential employer. Making sure your letter is free of spelling and grammatical errors is crucial to making a great first impression. Sometimes it can be helpful to have a friend or coworker read over your cover letter to identify errors you might have missed.

Related: How to Choose a Cover Letter Font in 5 Steps (With Tips)

How to write a program coordinator cover letter

Here are some steps that can help you build a strong cover letter:

1. Start the letter with your name and contact information.

Write your full name at the top of the letter so that it's easily visible. On the next line, include your contact information. Most cover letters include an e- mail, a location, and a phone number. You can also include the current date below your contact information.

2. Begin with a warm greeting

It's best practice for a cover letter to begin with a professional greeting like Dear or Hello. To give the reader context, it can also be a good idea to state where you found their job posting and why you decided to apply. To keep your greeting from sounding too casual, it's best to use the hiring manager's full name.

Related: CV vs. Cover Letter: The Differences (With Examples)

3. Discuss your enthusiasm for the role

Before explaining the specifics of your experience, it can help to explain why you are interested in the job and show that you are enthusiastic about the prospect of applying for the position. This helps signal to the hiring manager that you have a genuine interest in the organization and role. It's also beneficial to embed certain keywords from the posting in the letter to help align it with the role.

For instance, you can explain how you have been wanting an opportunity to progress in your career to a project manager role, or how the company inspired you in the past and how you want to contribute as an employee.

4. Describe how your skills and experience make you a good fit for the role

This section is your opportunity to highlight some of your most impressive career accomplishments. It can be a good idea to align your examples to fit the requirements listed in the job posting. Adding some quantifiable results where possible is a great way to strengthen your unique value proposition.

For instance, you can explain how you coordinated a team of 15 people in a previous role, how you demonstrated leadership skills in the past, or how a project you lead resulted in a 14% increase in revenue for a client. You can also discuss skills such as organization, communication, or delegation, as these are typically important for program coordinators.

5. Write a brief concluding paragraph

Your concluding paragraph is a great place to summarize your main points and thank the hiring manager for their consideration. You can also use this section to reiterate your confidence in your fit for this role. A well-written concluding paragraph concludes your letter in a congenial but professional way while reminding the hiring manager of your suitability for the role.

6. Finish with a call to action

A call to action is a great way to express your enthusiasm to set up an interview. You can provide the best ways to contact you and politely ask that they reach out to set up a meeting. Including a call-to-action helps you solidify the next steps with the organization and shows you are serious about advancing your application.

Related: The Best Jobs at Nonprofits

Program coordinator cover letter template

Here's a template for a cover letter that can help you structure your own:

[First name] [Last name], [Degree or certification if applicable]
[Phone number] | [E-mail address] | [City], [Province]

[Date]

Dear [Hiring manager's first name] [Hiring manager's last name]

[Express excitement for the position, including the role title and the company name]. [Introduce yourself by explaining why you're applying for the job and how the job aligns with your career goals and what specifically draws you to the company].

[Explain your relevant experience and qualifications without repeating what's in your resume]. [Highlight one to two relevant achievements with facts and data when possible]. [Explain why you'd be a good fit for the company]

[Express gratitude]. [Summarize qualification]. [Restate interest in the role]. [Call to action + availability and preferred contact method]

[Complimentary close],

[Signature]

Program coordinator cover letter example

Here's an example of a cover letter that can serve as a guide when you're writing your own:

Jim Aaron
416-567-3409 | j.aaron@email.com | Toronto, ON

August 24, 2022

Dear Alexa Cooper,

After finding your job listing for program coordinator online, I am excited to apply for the position and to learn more about your organization. I have five years of experience managing programs for non-profits and I'm confident that I could bring measurable value as a member of your team. I've been following your organization for years and I'd be delighted to be a part of its incredible story.

I've managed initiatives with over $50,000 in grant funding, overseeing the development, implementation, and analysis of programs for some of the largest NGOs social welfare. I've overseen 20 volunteers, tracking their progress, releasing funding as needed, and making sure that the team conformed to all organizational policies and best practices. Through my work with HumanityAid, I've helped secure $29,000 of funding, and personally secured the renewal of several substantial grants. In my latest position with Wellcare Social, I've managed the timeline and implementation of a six month project that has involved ten different organizations and garnered national TV coverage.

Your job posting described a need for someone with impeccable time management, which is a skill that I've earned through years of determined experience and developed to a high level with practise. My experience in program management has taught me how to manage a fast-paced work environment and to work within tight deadlines. I'd love to have the opportunity to interview with your organization to further explore how I might be able to use these skills to add measurable value to your program team. I'm enthusiastic about social welfare and I would make a highly committed addition to your NGO. If it sounds like I could be a good fit, please call or e-mail me for more details.

I've attached my resume for your consideration. Thank you for your time.

Sincerely,
Jim Aaron

Explore more articles