How to Write a Procurement Specialist Cover Letter (Example)
By Indeed Editorial Team
Published October 21, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Procurement specialists select and purchase products and services for their employers while considering costs, the organization's budget, and supplies needed for company operations. Applicants for this job write a cover letter that highlights their research skills and work experience. Learning how to write an effective procurement specialist cover letter might increase your chances of advancing in the hiring process or getting a job. In this article, we discuss what a procurement specialist is, explain how to write an impressive cover letter, and provide a template and an example to help you write yours.
What is a procurement specialist cover letter?
A procurement specialist cover letter allows you to explain why your experience, education, and skills make you a suitable candidate for a procurement specialist job. It shows hiring managers whether you have the qualifications to manage their supply chain needs. They can use it to assess if you can research suppliers, products, and services, plan budgets, find resources, negotiate contracts and invoices, and purchase products and services. This letter also highlights how you can use your professional network to contact industry experts, competitors, and new providers to determine the best price for a particular purchase.
Your letter also emphasizes your ability to understand changes throughout the supply change and adjust the company's budget accordingly. As procurement specialists are usually familiar with the different federal, provincial, and territorial regulations related to the procurement industry, they can also help in ensuring that the organization complies with these laws. Your cover letter typically mentions other relevant positions you may have had in the industry, such as logistics coordinator, contracts manager, purchasing agent, and supply chain analyst.
How to write a procurement specialist cover letter
Consider these steps on how to write an impressive cover letter:
1. Review the job description
Review the job description to discover the employer's requirements. For example, the company may be looking for a candidate who can create and complete procurement documents, such as a statement of work, proposals, reports, agreements, letters, and requests. It can also mention how you might supervise and teach junior employees to research suppliers and see whether they can offer reliable services. This information emphasizes how you require excellent communication and leadership skills for the job.
The job description can also highlight the necessary skills for the job. For example, it might specify that candidates have excellent writing skills, as it might be necessary to write tender documents and e-mails to coordinate the procurement process. It can stipulate the required educational background. For example, it may specify candidates having a bachelor's degree in procurement management, business logistics, or supply chain management.
2. Add your contact information
Write your contact details at the top of your cover letter to help hiring managers identify your document quickly. Include your full name, phone number, e-mail address, city, province or territory of residence, and postal code. This information enables hiring managers to contact you if, for example, they want to know whether you have experience negotiating with shipping and transportation companies or if you've ever negotiated temporary warehousing.
They may also contact you to discuss whether you have experience hiring commercial custom brokers or scheduling the transportation of cargo containers. Occasionally, employers may contact you before inviting you to a job interview to assess your willingness to travel or relocate for work.
3. Highlight your professional profile
It's beneficial for you to use the first paragraph of your cover letter to show your excitement about the job and your interest in it. You can also use it to introduce yourself and briefly describe your experience in procurement and logistics. You could mention how your previous jobs, such as procurement coordinator, purchasing consultant, or materials and contracts coordinator, have prepared you for the position you're pursuing.
For example, you can mention that in your current role as a procurement specialist, you're responsible for selecting successful bidders for contracts, evaluating bids, or developing and managing supplier relationships. It's also important that you explain why you want to work for the company, which means highlighting the company's reputation and its position in the industry.
4. Write about your qualifications
In the second paragraph, you can indicate why you're the best candidate for the job by highlighting your skills, qualifications, and experience. For example, you can mention your ability to work with corporate lawyers to write terms and conditions for procurement contracts based on the company's policies and needs.
You can also emphasize your experience in negotiating procurement or shipping contracts within a tight timeline. You can use this section to highlight previous work achievements. For example, you can indicate how you helped a company improve its supply chain or reduce its costs by 5% within a year because of your ability to negotiate discounts with existing suppliers.
5. Express your gratitude
It's important to use this paragraph to express your gratitude to the hiring manager for reading your cover letter and reviewing your application. It's also important to mention the job position and the company that's offering it. Highlight your best skills, such as your expertise in mechanical and electronics supply chains or your ability to work in a fast-paced environment, before specifying how the hiring manager may contact you and signing off.
6. Proofread your cover letter
After writing your cover letter, proofread it for grammatical and spelling errors. This can demonstrate your attention to detail, which is a valuable skill for procurement specialists who handle various contracts and invoices simultaneously. Consider asking a colleague or friend to review it and provide feedback. You can also use resume-editing software to proofread your resume for errors.
Cover letter template
Here's a template that can help you write an effective cover letter:
[First name] [Last name], [Degree or certification, if applicable]
[Phone number] | [E-mail address] | [City], [Province or territory] [Postal code]
Dear [Hiring manager's first name] [Hiring manager's last name]
[Express excitement for the position, including the role title and the company name.] [Introduce yourself by explaining why you're applying for the job, how the job aligns with your career goals, and what specifically draws you to the company.]
[Explain your relevant experience and qualifications without repeating what's in your resume.] [Highlight one to two relevant achievements with facts and data when possible.] [Explain why you'd be a good fit for the company]. [Optional—address employment gap or career transition.]
[Express gratitude.] [Summarize qualifications.] [Restate your interest in the role.] [Call to action + availability and preferred contact method.]
Cover letter example
Here's a cover letter example to guide you when writing yours:
506 858 8877 | email@example.com | Fredericton, New Brunswick | E3A 3A3
September 19, 2022
Green Medical Supplies
Dear Lisa Peterson,
I'm excited to be applying for the procurement specialist position at Green Medical Supplies. I have over ten years of experience in the supply chain and procurement field, during which I've held positions in different logistics and transportation companies. Additionally, I'm applying for this job because I want to help your organization negotiate its contracts for the purchase of goods and services. I like the company's current commitment to providing high-quality products and avoiding stock-outs.
During my previous roles, I coordinated the shipping departments of various transportation companies and helped them save money and time by negotiating discounts and shipping fees with carriers. I also worked closely with lawyers to create several procurement contracts, handle commercial custom brokers, and guarantee the accuracy of invoices. This teamwork allowed each previous employer to maintain a positive reputation with carriers and customers.
Thank you for your time and consideration. I'm looking forward to hearing from you soon to discuss more details about the procurement specialist position and Green Medical Supplies. I'm confident that you may find my experience and qualifications to be of great benefit to the company. I look forward to hearing from you to discuss my credentials during a job interview.
Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.
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