What Is a Microsoft Word Cover Letter Template? (With Types)

By Indeed Editorial Team

Published July 24, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you're applying for a job, a cover letter is an effective tool to highlight your skills and proficiency in a certain industry. Depending on your professional field and the role you're pursuing, a cover letter template can make your application more appealing to potential employers. Learning more about the different cover letter templates Microsoft Word offers can help you choose the most effective one for you. In this article, we discuss what a Microsoft Word cover letter template is, explore the different templates available on this application, and review how you can find an effective one in Word.

What is a Microsoft Word cover letter template?

A Microsoft Word cover letter template is an arrangement of visual elements contained in a sample document you can find and use in Word. This popular software offers you a wide variety of cover letter templates from which you can choose one depending on your industry and the position you want to obtain.

For example, if you're pursuing a graphic designer role, Word has some original and visually appealing templates you can use to highlight your creativity and proficiency in graphic design applications. By using Word, you can also combine its cover letter templates with those designed for resumes, so you can automatically match styles, fonts, colours, and visual elements.

Related:

  • How to End a Cover Letter: Key Elements to Ensure an Ideal Cover Letter Ending

  • How to Choose a Cover Letter Font in 5 Steps (With Tips)

7 types of Word cover letter templates

Here's a list of relevant Word cover letter layouts:

1. Basic modern cover letter

As one of the most used Word cover letter templates, this layout is customizable and allows you to show your full name, previous position, and contact information. It begins by highlighting those characteristics posted in the job advertisement and then allowing you to explain why, according to that information, you're the best candidate for the position. It also has a section where you can add the hiring manager's contact information, including their name, title, company, address, city, and province or territory. This one-page template contains the following characteristics:

  • Margins: 1.27 cm per side

  • Your name font size: Georgia 45pt

  • Title font size: Georgia 22pt

  • Contact details and body font-size: Arial 11pt

2. Blue spheres cover letter

This is a very appealing Word cover letter template that already has a professional and attractive look. It allows you to show your name and last name, add the current date, and include the recipient's full name, title, company, address, and province or territory. The layout contains a visual design based on spheres that have different tones of blue. The document also includes spherical icons that enable you to highlight your contact information, such as e-mail, online portfolio, phone number, city, and province or territory. This template contains the following elements:

  • Top margin: 4 cm

  • Bottom, left, and right margins: 2 cm

  • Your name font size: Corbel 24pt

  • Your contact information font-size: Calibri 10pt

  • Hiring manager's contact details and body font-size: Calibri 11pt

Related: How to Write an Administrative Assistant Cover Letter With No Experience

3. Modern initials cover letter

This template combines a professional look with an attractive appearance. It contains a navy blue band on the top where you can add your initials separated by a slash mark, your full name, your professional title, or your current or previous job position. This layout also contains a light green and thinner band at the bottom and six icons on the left to add your contact information, professional social media accounts, and personal website or online portfolio. It enables you to add the hiring manager's information and highlights their name on the initial greetings. Here are its characteristics:

  • Top and bottom margins: 1.02 cm

  • Left and right margins: 1.27 cm

  • Your name initials font size: Corbel 54pt

  • Your full name font size: Rockwell 22pt

  • Your contact information font size: Arial 11pt

  • Body font size: Corbel 11pt

4. Contemporary cover letter

This cover letter template has a magenta vertical band on the left with big white arrows pointing downwards. Within the magenta band, you can add a brief personal description, your contact information accompanied by icons, and the hiring manager's information. The template also highlights your name and professional title, or current or previous job position. Like the basic modern template, this sample document also underlines the characteristics published in the job posting, enabling you to explain why you're the best fit for the role. This one-page document has the following details:

  • Top margin: 1.27 cm

  • Bottom, left, and right margins: 0.76 cm

  • Your full name and title font size: Century Gothic 36pt and 20pt

  • Your contact information and body font-size: Century Gothic 16pt, 12pt, and 11pt

5. Photo cover letter

This cover letter template is very similar to the contemporary layout, but it allows you to include a professional and appealing photo in it. This template can be a perfect option if you're looking for a position in the modelling and fashion industry. It also highlights the job posting requirements, so it enables you to compare your proficiencies, skills, or personal appearance to those characteristics the employers are looking for in candidates. You may avoid this type of template if you're not looking for a position in the modelling or acting field. Here are its features:

  • Photo size: 9 cm x 7.4 cm

  • Top margin: 1.27 cm

  • Bottom, left, and right margins: 0.76 cm

  • Your full name and title font size: Century Gothic 36pt and 20pt

  • Your contact information and body font-size: Century Gothic 16pt, 12pt, and 11pt

6. Impact cover letter

This template usually contains three sample documents from which you can choose one depending on the colour you like. It contains templates with blue, yellow, and grey backgrounds. This layout highlights your first and last name, professional title, and contact information, and your online portfolio or professional social media account. It also allows you to add the hiring manager's information next to the body of your cover letter. It maintains a symmetric appearance because it doesn't include too many fonts or elements within the document. This one-page template has the following features:

  • Bottom margin: 0.51 cm

  • Top and left margins: 1.27 cm

  • Right margin: 1.30 cm

  • Bottom, left, and right margins: 0.76 cm

  • Your full name and title font size: Arial Nova 36pt and 20pt

  • Body and contact information font size: Arial Nova 9pt

7. Bold monogram cover letter

This template aims to bold the most important information across your cover letter, which allows you to highlight your full name and contact information. This sample document also contains an appealing design that includes a red vertical band on the left, and icons, which aim to underline your e-mail, phone number, city, province or territory, and personal website. It has a red line that separates the hiring manager's information from the body content. This one-page template has the following characteristics:

  • Margins: 1.27 cm per side

  • Your full name and contact information font-size: Georgia 24pt and 10pt

  • Body and hiring manager's information font-size: Georgia 11pt

How can you find a Word cover letter template?

Microsoft designed its Word cover letter templates while considering different types of application tracking systems (ATSs), so it's beneficial for you to use one of these documents to write your cover letter. It's also a good idea to check the job position to see if your potential employer is requiring a specific format or template. Here are the steps you can follow to use a Word cover letter template:

  • Launch Microsoft Word.

  • Click "File" on the top menu.

  • Click "New" on the displayed menu.

  • Click "Resumes and Cover Letters" from the "Suggested searches" options, located below the search bar.

  • Select and click on the cover letter template of your preference.

  • Click on the "Create" button.

  • Start using and filling the template with your information.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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