How To Write a Message to a Hiring Manager (With Examples)

By Indeed Editorial Team

Updated November 11, 2022

Published October 18, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing a message to the hiring manager of an organization is an essential step in applying for a position. Usually included with your application, a cover letter message allows you to expand on your expertise and character traits not included in your resume. Understanding how to write a compelling cover letter message to a company recruiter or hiring manager can help make a positive and memorable first impression. In this article, we discuss what to include in a message to the hiring manager and identify seven tips for writing a message that can help get you noticed.

What is a message to a hiring manager?

When applying for a job, along with your resume, you want to include a message to the hiring manager. You typically convey the message through the form of a cover letter. While your resume details your expertise, skills, and work history, it can lack creativity and personality. A cover letter includes a personalized message to the company's recruiter or hiring manager, allowing you to express details not included in your resume. When you write a powerful cover letter, you create an impactful first impression that can help get you noticed.

Related: Writing a Cover Letter (With Tips and Examples)

7 tips for writing a message to a hiring manager

Writing a creative and customized cover letter or message to the company's recruiter or hiring manager can help get you noticed. Often, job candidates use a copy-and-paste cover letter template without adding their personality. To make the most significant impact on the reader, you want to grab their attention and provide valuable information about who you are and why you are the best candidate for the job. Here are seven tips for writing a message to a hiring manager that can help get you noticed:

1. Address the message directly to the hiring manager

If you want to make an impact and a positive first impression, address your message directly to the hiring manager. There are several ways you can find this information. The first strategy is to review the job posting. There may be a clue within the post that you can use, such as an email address or contact name. If there is nothing in the job posting but a generic email, there are several places you can find additional information.

Next, you can go to the company's website and search for contacts or an employee list. You can also search online on several business profile sites to find the hiring manager for the particular department or division. Another option if you can't find a specific hiring manager for the job you're applying to is to locate the head of staff, human resources manager, or internal recruiter of the organization. The goal is to have a specific person's name on the message. When you make the effort of addressing your cover letter to someone directly, the company will notice and appreciate the gesture.


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2. Tell them why you're interested in their company, specifically

To capture the reader's attention, you want to tell them why you're interested in their organization. When doing this, you want to be as specific as possible while remaining personal in your message. Instead of listing all the usual reasons, candidates may apply to the company, finding a unique angle can help you create an emotional bond with the hiring manager or recruiter. Be sure to infuse your personality into the reason for your interest, so the reader feels special while learning something about you.

Example: "I spent most of my childhood and teenage years at the River Valley Conservatory as a self-professed nature lover. I understand firsthand how you've earned your reputation as one of the most science-based and eco-friendly conservation venues in the region. For over 25 years, I've watched the growth and advancement of the facility's desire to bring plant and animal protection and conservation to the forefront of the community by offering education and training programs to the next generation of nature lovers. Now, I want to continue educating young minds in the same way your team has done for me over the years as a youth."

Related: “Why are You Interested in This Position?”

3. Highlight a mutual connection

If you and the hiring manager share a mutual connection, your cover letter is the perfect opportunity to share this information. When highlighting a mutual relationship, be sure to receive permission from the individual to use their name in your message. Including this connection in your message grabs the reader's attention and piques their interest to see why a respected connection recommends you for the job. When using this strategy, be sure to convey excitement and gratitude about the mutual connection while staying brief and letting the recommendation speak for itself.

Example: "It excited me to learn recently about this career opportunity from my former colleague, Lydia Johnson. She and I worked closely together for many years at Dynamic Communications Ltd. We most recently partnered on a complex software upgrade project. Lydia thought I would be a brilliant match for this position on your growing IT team."

Related: 11 Types of Networking Events To Attend for Professional Growth

4. Outline the immediate results you can deliver

You write a cover letter to provide further information about your skills and experience while explaining that you're the right candidate for the job. Many individuals create a blanket statement about their expertise without providing examples of how they can add value. When creating your message, outline the immediate results you can deliver to the company, offering value to the organization. Use the job description and posting to identify the essential responsibilities and priorities of the position. Use this information to form your value by providing details of how you can deliver.

Example: "After consideration, here is what I bring to the position specifically. You are seeking a brand ambassador who can identify and fulfil all customer needs at the first point of contact. As an experienced product advisor, I'm familiar with all the products and services your organization offers. This means that I can begin serving your customers immediately, creating a positive customer experience during every interaction."

5. Begin with an impressive achievement

To speak directly to a results-oriented hiring manager, consider starting your cover letter with a recent and impressive achievement related to the position. While outlining your accomplishment, be sure to include quantifiable results they can confirm with your previous employer. When writing about your achievement, connect your earlier results with applying your experience to a new role.

Example: "In the last six months, I increased client retention on the help desk of Wave Computer Apps by more than double and added 200 additional yearly subscriptions that generated over $20,000 in revenue. I accomplished this by providing extensive training and support to help desk staff, allowing them to do their jobs more effectively and efficiently while offering exceptional customer service. I'd love to bring my expertise in creating an amazing customer experience journey to the Customer Service Manager position at Lightening Software Ltd."

Related: 4 Steps To Highlight Your Achievements on a Resume

6. Include something newsworthy about the industry or organization

To show the hiring manager you've done your research, start your message with something newsworthy about the industry or organization. For example, if the company you're applying with was recently in the news, mention it early in your cover letter and connect it to your desire to work for the organization. If you're concerned about coming across as insincere, consider including specific details about an event, statistic, or recent award won by the company.

Example: "I recently saw your company, Greener Solutions, featured in Business Digest's magazine last month for its commitment to waste reduction in the workplace and to provide energy-efficient offices. You accomplished this while experiencing an increase in revenue growth of over 50% from last year. Your story and achievement inspired me. With my track record of reducing expenses by 25% while promoting an eco-friendly workplace, I'm excited at the possibility of taking on the Sustainability Manager role to continue your legacy to the environment."

Related: How to Answer "What Do You Know about the Company?"

7. Open with a belief statement

A belief statement is a concise sentence that describes your beliefs or values about a particular topic. Opening your message with a belief statement that reflects the organization's mission or core values can create an impactful first impression. Before writing your statement, be sure to complete your research on the organization and what they stand for. You want to use similar words without sounding as if you copied them from their website.

Example: "As a registered nurse, I believe every patient has the right to fair health treatment, equitable services, and compassionate care from a team of qualified health care professionals."

Related: How To Write A Powerful Personal Statement

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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