How to Write an HR Coordinator Cover Letter (With Example)

By Indeed Editorial Team

Published November 26, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Employers typically expect candidates to submit a cover letter during the hiring process. When applying for human resources (HR) coordinator roles, you can use this to provide more information on the professional experiences and qualifications mentioned in your resume. Understanding how to write a detailed and engaging cover letter can help demonstrate that you're the best candidate for the position. In this article, we discuss what an HR coordinator cover letter is, show how to write one, and provide a template and example to guide you when composing your own.

What is an HR coordinator cover letter?

An HR coordinator cover letter is a document that candidates submit with their resumes when applying for an HR coordinator position. It typically serves as a formal introduction, as it's one of the first correspondences a candidate sends to the hiring manager in the recruitment process. It allows the applicant to explain their qualifications and skills and how these can help them perform the duties and responsibilities of the role.

These professionals typically perform various administrative duties within a company's HR department. Their tasks may include recruiting, managing, and training employees. They also administer payroll and benefits, organize interviews, conduct audits, improve employment policies, identify training needs, and make recommendations to management. An effective cover letter may help you impress the hiring manager and distinguish yourself from other candidates. It also helps you to expand on the information in your resume and discuss additional information that can improve your candidacy.

Related: How to Write an HR Coordinator Resume (With Template)

How to write an HR coordinator cover letter

Follow these steps to help you draft a detailed cover letter when applying for this role:

1. Review the job listing

It's necessary to check the job description before writing your cover letter. This helps you identify the qualifications and skills the employer is looking for in a candidate. It also allows you to find keywords that you can use in your cover letter and may provide instructions for submission.

Consider reviewing the company's social media profiles and website to learn its values, goals, and missions. This helps you identify values and goals that you share with the organization so you can highlight them in your letter. Researching the business and reviewing the job listing can help you create an impressive document and personalize your application. It also helps you prepare for company-related questions during the interview.

2. Start with a header

This section is typically at the top of your document. In the header, write your contact information, including your full name, phone number, e-mail address, city, and province or territory. Indent this information to the right side of the page. Next, add a line break and mention the date. In the next line, include the company's name. Irrespective of the indentation, it's useful to write the company's information on the left side of the page.

3. Include a salutation

After the header, add a line break before writing a professional greeting. It's advisable to personalize this by including the full name of the recipient. Typically, the hiring manager handles the recruitment process. You can find their information by reviewing the company's website or social media pages. If you can't find their details, use a professional and non-gendered salutation, such as Dear hiring manager or Dear hiring team.

Related: Who to Address a Cover Letter to (With Templates and Examples)

4. Write an introduction and state your intention

Start your introductory paragraph by mentioning your full name as it appears in the header. Then, express your interest in the role. You can personalize this section by including the position you're applying for, the company's name, and explaining the skills that make you an ideal candidate for the job.

For example, you can mention your talents for organization and communication skills or any other abilities that qualify you for the role. You can include other relevant details that demonstrate your interest and show you'd be a good fit for the company. An engaging and concise introduction can make a good impression on the hiring manager and encourage them to read the whole document.

Related: Why Work in HR? (With Average Salaries of Various Roles)

5. Follow up with the body of the letter

Next, provide information about the qualifications, experience, and skills that qualify you for the role. You can discuss two or three accomplishments in your career that are relevant to your desired position. You may also discuss how you applied your abilities to ensure the success of your team. When explaining your accomplishments in the workplace, it's a good idea to use quantitative metrics and provide specific examples to demonstrate your value and impact in previous roles.

For example, you can discuss how you helped improve interaction and collaboration in the workplace by creating better communication channels. You might also discuss how you improved the quality of employees' work by recommending employee training based on the company's needs. Using quantitative data can show the hiring manager how you could impact the organization. You can also use this section to demonstrate your understanding of the duties associated with an HR coordinator role.

Related: "I Believe" Synonyms for Your Cover Letter (With Examples)

6. Write a concluding paragraph

In your final paragraph, mention another experience or skill that relates to the job. For example, you can include specific anecdotes or stories that highlight your qualification. If you're transitioning to the human resources field, use this story to explain the transferable skills you'd bring to the HR coordinator role.

7. End with a professional sign-off

Restate your interest in the position and show your enthusiasm for joining the company. You can thank them for their time and consideration, include a call to action, and mention that you look forward to hearing from them. Include your preferred communication method and a complimentary close, followed by your full name.

Related: How to End a Cover Letter: Key Elements to Ensure an Ideal Cover Letter Ending

Cover letter template for an HR coordinator role

Here's a template you can use when drafting your cover letter for this position:

[First name] [Last name], [Degree or certification, if applicable]

[Phone number] | [E-mail address] | [City], [Province or territory]

[Date]

[Company name]

Dear [Hiring manager's first name] [Hiring manager's last name],

[Express excitement for the position, including the role title and the company name]. [Introduce yourself by explaining why you're applying for the job, how the job aligns with your career goals, and what specifically draws you to the company].

[Explain your relevant experience and qualifications without repeating what's in your resume]. [Highlight one to two relevant achievements with facts and data where possible]. [Explain why you'd be a good fit for the company]. [Optional - address any employment gaps or career transitions].

[Express gratitude]. [Summarize your qualification]. [Restate your interest in the role]. [Call to action + availability and preferred contact method].

[Complimentary close],

[Signature]

Related:

  • How Long Should a Cover Letter Be?

  • How to Write a Recruitment Coordinator Cover Letter

Cover letter example for an HR coordinator role

Here's an example to guide you when composing your own cover letter:

Nathan Higgins

717-262-9735 | nathan.higgins@email.ca | Vancouver, British Columbia

September 16, 2022

Waves FinTech Company

Dear Theodore Jones,

My name is Nathan Higgins, and I'm very excited to apply for the HR Coordinator role at Waves FinTech Company. I have over seven years of experience in HR, and I'm looking to join an organization where I can develop my knowledge and skills. I'm eager for the opportunity to bring my experience, talent, and commitment to your organization, as I believe your company is at the vanguard of cloud computing technology. I have previously worked in this position, so I understand the roles and responsibilities and can perform them exceptionally.

In my former role at Data Corp, I effectively conducted over 20 phone interviews and scheduled in-person interviews for qualified candidates. I was responsible for coordinating the logistics of face-to-face interviews, which allowed the hiring managers to prepare adequately for interviews and appoint the best candidate for the role. Ultimately, I helped optimize the hiring process and reduced the time-to-hire by 30%. I also applied my strategic thinking and organizational skills to improve the employee onboarding process. This helped increase the new employee satisfaction rate by 70% at the 100-day review.

Thank you for considering my application. I believe my experience and skills make me the ideal candidate for this role, and I look forward to providing more information about my qualifications and expertise. You can contact me via phone or e-mail with the contact information provided above.

Sincerely,
Nathan Higgins

Explore more articles