How To Write a Business Analyst Cover Letter in 8 Steps

By Indeed Editorial Team

Published September 7, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

The role of a business analyst is to determine ways to improve an organization's operations based on its needs and resources. Success in this profession requires both hard and soft skills. If you're interested in this field, it's important to know how to showcase your skills in a cover letter to be considered for a position. In this article, we explain how to write a business analyst cover letter, describe the role, review some of the most important skills, and provide an example cover letter to serve as a guide for your own writing.

Related: What Is a Business Analyst?

How to write a business analyst cover letter

To learn how to write a business analyst cover letter, consider the following steps:

1. Study the job description and research the employer

Familiarizing yourself with the job description and the employer can help you strengthen your cover letter by providing you with details to include in your writing. For example, most job descriptions include the exact skills and requirements the employer is seeking in a candidate, and mirroring this language in your cover letter can show that you meet their criteria. If the job description mentions "strong English language and communication skills," you can use that phrase verbatim in your writing.

You can also find further details to include by researching the employer. The employer's website or social media pages can be useful sources of information. Many organizations describe their ideal employee in their "About Us" page or mission statement, and you can include that language in your cover letter as well.

Related: How To Write a Business Analyst Resume (With Sample)

2. Include your contact information

Your contact information includes your:

  • Name

  • Mailing address

  • Email address

  • Phone number

Normally, this information appears at the top of your cover letter, either in a header or as part of the document text. Use an email address that is simple and professional, such as your first initial and last name or your full first and last name.

3. Choose an appropriate greeting

The greeting you choose to address the recipient can reveal your professionalism and, in some cases, attention to detail. "Dear" is generally an appropriate way to begin any letter. If the job description or company-owned webpages reveal the name of the hiring manager, address the letter to that individual. Otherwise, you can address it to "Hiring Manager." An alternative to "Dear Hiring Manager" is "To Whom It May Concern." In either case, include a comma after the greeting.

Related: How To Address a Cover Letter (With Examples)

4. Declare your purpose for writing

In the first paragraph, explain why you're writing the cover letter. The first few sentences reveal the following:

  • The position you're applying for

  • Your interest in the position

  • A brief introduction

When you mention the position you're interested in, it's a good idea to include the name of the company as well because it shows you've customized the letter to them. Keep in mind that the remaining paragraphs explain the details you mention there.

5. Focus on your top skills or qualities

In one or two paragraphs, provide further details about your skills, experience, or other qualifications. Each paragraph focuses on one main idea. For example, in one paragraph, you might explain how your problem-solving skills helped a previous employer improve their operations and profits. In another paragraph, you can focus on a different skill or describe another significant achievement. Specific details like these can show you can produce concrete results.

6. Express thanks

In the concluding paragraph, thank the recipient for taking the time to consider you for the position. Then, suggest potential next steps by stating that you look forward to hearing from them. Reference the contact information included at the top of the document to remind them of your preferred methods of communication.

7. Include a complimentary close and signature

A complimentary close is a short phrase on its own line above your signature, such as:

  • Sincerely

  • Warmly

  • Best regards

You can select any of the above or another professional sign-off. Below it, either type out your signature or use an electronic signature.

8. Proofread and revise

Before you submit your letter along with your resume, reread your writing for any errors. If you notice any mistakes in spelling, mechanics, phrasing, or grammar, correct them. Also, revise the language for optimum readability and flow of ideas, and consider asking someone you trust, such as a friend or family member, to read your cover letter and offer advice.

What is a business analyst?

A business analyst is a professional who works with or for an organization to improve operations, efficiency, and productivity. They use data to analyze the organization, determine what changes are necessary, and provide actionable insights to executives. Typically, they work within technology-driven industries, but government agencies and financial institutions commonly employ business analysts as well.

The primary duties of business analysts include:

  • Examining how an organization uses technology in its operations

  • Determining the organization's goals and discussing these with senior members

  • Using data modelling to identify areas in need of improvement

  • Conducting research and analyzing data to determine solutions for improvement

  • Generating reports based on research and data

  • Offering recommendations for improvement to senior members

  • Persuading executives to support recommended solutions

  • Overseeing the implementation of solutions

  • Providing training to members of the organization relating to organizational changes

Essential skills for business analysts

Business analysis involves a combination of hard and soft skills in order to succeed, including:

Technological savvy

Technological savvy refers to knowledge and competencies relating to modern technology, a mainstay of business analysis. The job requires an understanding of various computer systems and applications. Business analysts are often adept at operating data analytics software, using programming languages such as SQL, and generating reports with visuals like graphs and charts.

Research and analysis

Research and analysis are skills that allow data analysts to gather and comprehend the data involved in their work. For business analysts, research skills are important for collecting information about an organization's operations and needs, comparing them to competitors and understanding how they fit within the context of industry and market. Business analysts then analyze this data to determine solutions to problems within the organization.

Related: Research Skills: Definition and Examples

Communication

Communication skills allow you to convey vital information. The job of business analysis includes sharing insights with executives and other stakeholders. Often, these communications involve explaining complex ideas or esoteric terms, either verbally or in writing. Effective communication can lead others to comprehend what you're saying and to recognize the value of your insights.

Read more: Communication Skills: Definitions and Examples

Presentation

Related to communication, presentation skills refer to the ability to engage audiences and deliver information to them. Effective presenters often know how to incorporate nonverbal communication, integrate visual elements to complement their language, and organize information in an easy-to-follow format. This skill is important because business analysts often present their data to stakeholders to get them to understand the data and insights.

Problem-solving

Problem-solving is the ability to understand the root of a problem and determine solutions for it. A large part of a business analyst's responsibilities relate to devising solutions for operational improvement, so problem-solving skills are essential for the job. As a business analyst, you are capable of translating the data and analytics from your research to recommendations that are likely to increase an organization's productivity, efficiency, and other metrics.

Read more: Problem-Solving Skills: Definitions and Examples

Example of a business analyst cover letter

The following is an example of a business analyst cover letter:

Susan Tiffin
1234 West St.
Toronto, Ontario M1R 0E9
susan.tiffin@email.com
416-555-5555

July 30, 2021

Dear Hiring Manager,

I am excited to be applying for the business analyst position at AIO Inc. As someone with strong analytical and problem-solving skills, I feel that this position is ideal for me, and I am thrilled about this opportunity to join your team.

In a previous business analyst role at Sparrow Co., I assessed the company's operations and determined strategies to improve profitability. In the first year, I determined that applying changes to production methods could increase both the productivity and efficiency of manufacturing. We were able to reduce our manufacturing waste by 25% and increase overall cost savings by 20%. We had further improvements in the following two years, allowing for an overall 50% increase in profit margins.

It was thanks to my ability to analyze data, identify problems, and offer solutions that these improvements were possible. Now I am looking to leverage my talents and experience for a greater opportunity with your organization.

Thank you for taking the time to consider me for the business analyst position at AIO Inc. I eagerly anticipate your response. You can reach me at any time at the email address or phone number I've provided at the top of this letter.

Sincerely,
Susan Tiffin

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