How to Write an Email Asking for a Job (With a Sample)

By Indeed Editorial Team

Updated November 21, 2022 | Published November 5, 2021

Updated November 21, 2022

Published November 5, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Related: Email Etiquette: Tips For Professional Communication in the Workplace

You'll learn the best email etiquette tips for the workplace including how to schedule meetings and what to do when you don't know how to respond to an email!

It can be exciting to find an employer that's an ideal fit for you, but you may find they don't have any openings that you're interested in at the time. If this is the case, you can write an email to the employer asking them for a job or to consider you for future job openings. Before you compose this email, it's important that you first learn how to write an effective one.

In this article, we explain how to write an email asking for a job, inform you when to write one, share some tips for writing an email, and provide a template and a sample of an email that you can use to help you craft your email.

Related:

  • How to Ask for a Job (With Guide and Helpful Examples)

  • How To Write a Professional Email

How to write an email asking for a job

Follow these seven steps to learn how to write an email asking for a job:

1. Determine who to send the email to

If you know someone who works at the company, either address your email to them or ask them for the contact information of a manager in the department where you're seeking employment. If you're writing to a smaller company, you can direct your email to the CEO or another senior executive, as they may be involved in the hiring process. A web search of the organization can often provide the names of the executives and contact information.

For a larger company in which you don't have any contacts, conduct a web search to find the names of people who work in the department of your choosing. As you're inquiring about an unlisted job, emailing someone in your desired department may be more beneficial than reaching out to a human resources associate who may be busy filling vacant positions.

2. Research the recipient of your email

If you don't know the person you're emailing, try to gather information about them before writing your letter. You may be able to uncover the following information:

  • their previous professional experience

  • their educational background

  • any awards or accolades that they've received

Consider the information you gather and think about what you have in common. Highlighting any commonalities in your email can help you build a professional connection. If you don't share anything in common, you can still use the information to let them know that you admire their work and hope to emulate their accomplishments.

3. Write the heading for your letter

If you're sending your letter as an attachment to an email, include a heading. Ensure your heading matches your cover letter and resume's headings so your documents are consistent and the employer can establish a connection between them. The heading may include:

  • your name

  • your phone number

  • your email address

  • the date

If you're sending your letter in the body of an email, it's OK to omit a heading, but remember to include a formal greeting, a closing, and your contact information.

Related: What Are Letter Heading Samples? (With Importance and Types)

4. Introduce yourself

After your heading, begin your letter with an introduction paragraph where you inform the recipient of who you are and why you're writing to them. You can also include the following information:

  • your current job title or relevant professional description

  • how you got their contact information

  • what role you're hoping to acquire within their company

Aim to include this information in one brief paragraph. You can elaborate on these points later in your email or an interview if necessary.

Related: How To Introduce Yourself in an Email (With Examples)

5. Highlight your qualifications

In your second paragraph, you can highlight your qualifications, which may include:

  • relevant work experience

  • your education experience

  • certifications

This paragraph can be short and concise. Aim to share with the potential employer what you can offer the company by working for them. Share your professional accomplishments and other highlights of your career. You can elaborate on your experiences and provide details during an interview.

6. Request an interview

Conclude your email by thanking them for their time and requesting an interview. Reiterate your interest in working for the company by asking to speak over the phone or at an in-person interview. Let them know you're available at their convenience and express your desire to share how you can be an asset to their company.

Related: Preparing for an Informal Interview

7. Include a copy of your resume

Attach a copy of your resume, so your prospective employer can learn more about you after reading your email. Once they have read a summary of your most significant accomplishments and career highlights, they may be interested in learning more about you. By attaching your resume to the email, you have a chance to provide them with detailed information about your work history and qualifications.

Related: How To Write a Resume

When to write an email asking for a job

It's always the right time to contact a company via email and ask for a job, as it shows your initiative and loyalty to the potential employer. When looking for a new job, you may want to work for a particular company, but they may not have an opening for your desired position. Instead of waiting for an opening to become available, consider taking the initiative and emailing the company.

An employer may recognize your passion for working for them and suggest another role they think you may be a suitable fit. In this case, consider this option, as you may be able to transfer into your ideal position as time passes, and you prove yourself to be a hard-working employee. If they don't respond, at least they have your name and resume so they can easily reach out to you when a relevant position becomes available.

Related: How to Show You Are Interested in the Job (With Examples)

Tips

Here are some tips you can follow to help you write an effective email:

Be professional

Consider that the recipient of this email may be your employer someday, so ensure that the email is professional. Use appropriate language throughout the email, including the subject line, greeting, message information, and closing. Ensure that you use a professional email address and correct formatting. Remember: this is your first introduction to the employer, so they may review every aspect of the email to gauge your suitability for their company.

Proofread

When you finish writing, take some time to proofread your email before sending it. Read your letter aloud to ensure that it's free of clunky phrasing. Check carefully for grammatical and spelling errors. Once you have finished proofreading your email, have a friend or family member proofread it for you. A second opinion can help catch errors and provide an unbiased view of how the employer could perceive your letter.

Think of the email as a sales pitch

This email is your opportunity to pitch your professional brand, experiences, and qualifications to the employer. In your email, ensure you concisely demonstrate your skills to the recipient so they can consider hiring you. While you want to make yourself sound like a standout candidate, ensure all the information you provide about yourself and your experience is accurate.

Choose mail versus email

A letter asking for a job is typically sent via email, as it reaches the intended recipient much faster and takes less time for them to open and read. The recipient of your email can also quickly file your letter and information into a prospective hiring folder on their computer, as hiring is now commonly conducted online. The contact method can vary based on your field, your relationship with the business, and the employer's accessibility to the public.

Sample

Here is a sample email that you can read to understand how to write an email asking for a job:

Nicholas Estrem
555-300-3929
nicholas.estrem@email.com

August 27, 2021

Dear Mr. Delarosa,

I have been following your company's marketing campaigns since 2019 when you decided to only market clients that promote healthy eating and lifestyle habits. I am impressed that you've used your talent to find success while encouraging the public to buy more nutritious food options. I am a recent graduate of Belmont University in marketing and nutrition and am motivated to bring my unique combination of skills and knowledge to your team.

While studying at Belmont, an assignment led me to research the link between marketing and childhood obesity. I continued to investigate marketing's effect on health and wellness, which led me to an internship where I was responsible for marketing a startup health and wellness web store called Sow Your Oats. I found great success in this position, driving traffic to the web store up by 40% after only six months.

I also contributed promotion ideas and assisted with testing products and providing honest feedback. I can be an asset to your marketing company with my skills and knowledge of marketing and nutrition.

My resume is attached to outline my qualifications and professional experience further. Thank you for taking the time to consider how I can benefit your company. I look forward to hearing from you to schedule a time to talk further about my qualifications.

Sincerely,

Nicholas Estrem
(555) 765-4321

Related: How to Write an Email to a Hiring Manager (With Example)

The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.

Explore more articles