How To Write an Administrative Assistant Cover Letter With No Experience

By Indeed Editorial Team

Updated October 25, 2022

Published September 7, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A cover letter is an important part of your application documents. If you want to work as an administrative assistant, it is important to describe transferrable and relevant skills. Formatting your cover letter effectively can help increase your chances of getting an interview. In this article, we explore what a cover letter is, learn how to write an administrative assistant cover letter with no experience, and provide a template and example to help you write your own.

Related:

  • What Is a Cover Letter? (With Tips, Template, and Example)

  • What Is Administrative Work? (With Definition and Skills)

  • Eight Important Administrative Assistant Courses to Consider

What is a cover letter?

A cover letter is a professional application document that helps you explain how you are qualified for and suited to a position. You include details about your background, experience, qualifications, and skills. A cover letter is usually one page long and written in letter form, whereas resumes typically use bullet points to display information.

A cover letter often accompanies a resume or curriculum vitae (CV) when applying for a role. If you have little applicable experience in the role you are interested in, your cover letter can outline your transferable skills, describe your passion for the field, or tell a story an employer may find interesting.

Related: 7 Key Cover Letter Parts to Include in Your Letter

How to write an administrative assistant cover letter with no experience

Here are six steps to consider when drafting an administrative assistant cover letter when you have no experience:

1. Format your header and greeting

Including a proper greeting on your cover letter can help ensure you get noticed by hiring managers and recruiters. It can also make it easier for them to contact you about the position. List your name, contact information, and the date, followed by the company name, address, and recipient's specific information. Consider matching the layout or look of your cover letter with your resume or CV.

You can sometimes find out how to address your cover letter by researching the company or organization. You can also use standard greetings if more detail is unavailable, like "Dear Hiring Manager." Here is an example of how your header and greeting might look:

[Your first and last name]
[Your city and province or territory]
[Your phone number]
[Your e-mail address]

[Date]

[Recipient's name]
[Recipient's job title]
[Recipient's organization]
[Organization's address]

Dear [Full Name or "Hiring Manager"]

Related: How To Format A Cover Letter

2. Write an opening paragraph

Even if you lack extensive experience as an administrative assistant, the opening paragraph of your cover letter should include the job title you're seeking, how and where you learned about the opportunity, why you are interested, and what qualifies you as a candidate. You might select a professional trait you possess, a connection you have to the recipient or company, or a brief and relatable story that helps you keep the reader's attention. Also, consider making the opening paragraph brief, since short and impactful statements can be more engaging to a hiring manager.

Example: I have been a fan of the Winnipeg baseball team ever since catching a fly ball in my youth and still hold season tickets to the ballpark. I am excited to apply for the administrative assistant position supporting Coach Jones. It would be an honour to serve a team that inspires and supports our community. My passion for the sport, unique organizational skills, and experience in fast-paced settings make me a qualified candidate, and I'd love to explore this wonderful opportunity.

Read more: 8 Powerful Ways To Start a Cover Letter (With Examples)

3. Highlight your transferrable skills and qualifications

Although having some professional capabilities can make you more competitive among other candidates, many entry-level positions allow you to develop or grow your skill set. Include transferable hard and soft skills that relate to working as an administrative assistant, like communication, problem-solving, independence, and flexibility. Consider mentioning your most recent work in this second paragraph of your cover letter. If you have little experience, include volunteer or internship roles, especially if they relate to the position you're seeking. This section can be in paragraph form or bullet points for easy reading.

Example: My previous work experience included staffing the front desk of an urgent care centre. Time management, prioritization, compassion, and critical thinking were essential to ensure patients received quality care and attention. My organizational and training skills grew during my two years in the role, especially when we opened another location and I balanced duties at both.

Read more: Transferable Skills: Definition and Examples

4. Expand in the next paragraph

This section often includes other achievements or unique capabilities that may persuade a hiring manager to invite you to interview. This section is especially important if you have less experience in the role you're seeking. Consider being creative and sharing an idea you want to implement for the company, an inspirational quote that motivates you, or career goals you want to achieve.

Example: My career goals are ambitious, and starting as an administrative assistant at Clearwater Ventures provides me with the foundation to grow my skills, professional acumen, and talents to achieve them. As Thomas Jefferson said, "I'm a great believer in luck, and I find the harder I work the more I have of it." This quote embodies my professional outlook and motivates me daily. I pride myself on my work ethic and give every task my full effort.

5. Close with a professional thank-you

Use the last paragraph to summarize why you want to pursue the administrative assistant position and thank the employer for their time and consideration. Express your enthusiasm for the next steps in the hiring process. Include a complimentary close and your signature.

Example: I am eager to share and grow my skills through this opportunity at Coastal Creatures and look forward to hearing from you about the administrative assistant role. Thank you for your time and consideration.

Sincerely,
Your Name

6. Proofread thoroughly

Proofreading your cover letter can show your attention to detail and level of professionalism. Consider reviewing the document several times, especially when customizing it to different job openings. Use a computer program to check for spelling, grammar, punctuation, and formatting errors and print a paper copy to find mistakes a computer might miss. You can also ask a friend or family member to review it.

Administrative assistant cover letter template

Here is a sample template you can use when drafting an administrative assistant cover letter with no experience:

[Your first and last name]
[Your city and province or territory]
[Your phone number]
[Your e-mail address]

[Date]

[Recipient's name]
[Recipient's job title]
[Recipient's organization]
[Organization's address]

Dear [Full Name or "Hiring Manager"]

[First paragraph with a mention of the job title and how you learned of the posting]

[Second paragraph describing your qualifications, transferable skills, and notable achievements]

  • [Bullet points of accomplishments, if applicable]

  • [Bullet points of accomplishments, if applicable]

[Third paragraph to summarize interest]

[Courtesy closing],
[Full name]

Sample of an administrative assistant cover letter

Studying this sample of how to write an administrative assistant cover letter with no experience will help you write your own:

[Your first and last name]
[Your city and province or territory]
[Your phone number]
[Your e-mail address]

[Date]

[Recipient's name]
[Recipient's job title]
[Recipient's organization]
[Organization's address]

Dear [Full Name or "Hiring Manager"]

As a recent office administrative graduate, helping other professionals pursue their career goals and matching companies to unique and qualified talent is a great opportunity. I am excited to apply for the administrative assistant position supporting your Ontario branch after learning about the job opening through your payroll director, Jolene Martingale.

My previous work experience includes staffing the dispatch centre for a trucking company. Communication, multitasking, prioritization, and problem-solving were essential to ensure drivers knew their routes and vehicles were operated safely. I grew my organizational and leadership skills for three years in the role, especially when we acquired another enterprise and welcomed an additional 20 drivers to our team. Some of my notable achievements include:

  • reduced dispatch wait times by 10%

  • implemented a digital route map system for a fleet of 15 trucks

  • participated in recruitment and staffing events

  • assisted the communications manager with scheduling and administrative tasks daily

My career goals are ambitious. I know firsthand how working for your company can give me the foundation to grow my skills, professional acumen, and talents to achieve my goals. I have witnessed Ms. Martingale do the same.

Maple Recruiters and Staffing Agency is well-known in the business community, and maintaining that reputation is my utmost concern. I know with my background in customer service and operational settings, along with my recent credentials, your agency can continue fostering professional development in our province. I look forward to hearing more about the next steps in the hiring process for the administrative assistant role. Thank you so much for your time and consideration.

Sincerely,
[Your name]

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