How to Write a Bio for Work (With Template and Example)

By Indeed Editorial Team

Published November 5, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A work bio is a concise summary of your professional life, achievements, and how you contribute to the success of your organization. Writing a work bio can be easy by following a few simple steps to ensure you include the most impactful information. Understanding how to write a compelling work bio can help you better present yourself online, while networking, or when searching for a job. In this article, we discuss how to write a bio for work, examine a work bio template and example, and identify several tips for writing an excellent biography.

How to write a bio for work

Follow these simple steps to learn how to write a bio for work:

1. Begin with your first and last name

When writing your professional bio, begin by using your full name at the start of the first sentence. This ensures that if the reader remembers nothing else, they can remember your name. Starting with your name also sets the tone of the biography as you write the remaining article in the third person. Writing in the third person gives the perspective that someone else is writing about you and uses the pronouns he, she, or they. This allows the article to remain objective, professional, and informative.

For example, if your name was Jessica McCreedy and you worked as an inside sales representative for True North Manufacturing Ltd., you might start your bio like this:

Jessica McCreedy is an experienced inside sales representative at True North Manufacturing Ltd.

2. Include your position and what you do

The next step to writing your bio for work is to include your position and what you do in your job. Even if your job title seems evident to you, don't assume others know what your job entails. Use the next few sentences to describe your job and what you do as part of your daily work routine. You can include your primary responsibilities or duties and how you support your company or industry.

Using the same example as above, you might write this:

During the week, you can find Jessica answering customer phone calls, responding to support emails, and providing information about the products the company creates. Because of her experience in the oil and gas industry, she is highly knowledgeable about the various applications for valves and couplings she sells.

3. Describe your core values as it relates to your work

After describing your position and what you do, provide information about your core values or work philosophy. It's important that this segment relates to your position or company. Often, your core values may mirror the organization's values and mission statement. Providing your core values to readers allows them to learn more about who you are and why you do the work you've chosen. This information can also show what motivates you and what matters most to you in your career. For example, your core values may include providing an exceptional customer experience or answering questions with integrity and honesty.

Related: 50 Core Values to Advance Your Career

4. Highlight at least one professional accomplishment

The next piece of information you want to include in a work bio is at least one professional accomplishment. You can choose to share an award or professional recognition you received, or you can highlight a successful project or completed goal. You want to include your achievements in your work bio to feature your strengths and best competencies. This can be a list of just the most notable and relevant achievements throughout your career. Be concise and keep the achievements to your biggest and best.

Related: How to Include Your Accomplishments on a Resume

5. Share who you are outside of work

To provide a more detailed description of who you are, you can include information about your personal interests, passion projects, or causes you feel strongly about. This information gives the reader a better sense of your personality and character traits that support your professional life. In addition, you can include a few sentences about some of these topics to provide a more personal background to your work bio:

  • your family and pets

  • where you grew up

  • personal history

  • hobbies and interests

  • charity organizations you support

  • favourite movie, book, or song

  • sports you enjoy playing

  • an interesting fact about yourself

  • your life motto or quote

Work bio template

When creating your bio for work, you can follow the steps above by customizing and completing the template below:

[Full name] is a [position title] for [company or employer].

You can find [first name] [describe your job with several details of your responsibilities or duties].

[First name] believes that [describe your core value or why you do the work you do].

[Pronoun or first name] has [mention your most significant professional achievements]. [First name] has also [highlight any awards or professional recognition you've received].

Outside of work, [first name] enjoys [share your interests, hobbies or other personal information].

Work bio example

Using the basic template, here is an example of a professional work bio:

Jessica McCreedy is an experienced inside sales representative for True North Manufacturing Ltd.

During the week, you can find Jessica answering customer phone calls, responding to support emails, and providing information about the products the company creates. Because of her experience in the oil and gas industry, she is highly knowledgeable about the various applications for valves and couplings she sells.

Jessica believes that providing an exceptional experience for every customer she speaks with creates a positive change in the oil and gas industry. In addition, she is passionate about supporting other women working within the petroleum industry and is a mentor to several recent graduates.

She achieved her Certified Engineering Technologist designation in record time. Jessica also received numerous academic awards, scholarships, and bursaries for her exceptional grades and projects.

Outside of work, Jessica enjoys spending time with her two golden retriever dogs backpacking into the mountains or whitewater rafting down a river in the foothills.

Tips for writing an outstanding work bio

When writing your work bio, here are several tips to make your bio outstanding:

Add humour or a personal story

Even though your work bio showcases your professional career and achievements, don't be afraid to add humour or a personal story. Allow your personality to come through in your bio to create a connection with the reader. Infusing your personality into your bio encourages the reader to remember your information. This is especially important when creating a personal brand or when networking.

Related: How to Write an Engaging Bio (With Tips and Examples)

Consider your audience

When writing your work bio, consider the readers of your primary audience and the purpose of the piece. For example, if you create a work bio for networking and connection, tailoring the information to potential clients and customers can create more impact. In contrast, if your primary audience is potential employers, you can include more information about your skills and achievements to highlight why a company would want to hire you.

Keep it concise

While you might feel tempted to include all your achievements and skills, keeping your work bio concise is best. A good rule is to write one or two sentences for each of the main points in the template. This way, the entire bio is about 10 sentences long. A paragraph is enough space to share who you are and what you do while maintaining the reader's attention.

Include a link to your website or portfolio

If you have more to share with the reader, consider including a link to your website or online portfolio. Doing so allows your professional bio to remain concise while offering the reader to learn more if they're interested. Including a link can also enhance your professionalism and authority in your career or industry.

Related: How to Make a Portfolio

Update your work bio regularly

An essential step to having a work bio that is effective and impactful is to ensure you update it regularly. This is especially important if you change employers, positions, or have a new achievement you want to highlight. Keep a list of where you use your work bio so that you can make sure you modify all versions when you update it.

Consider concluding with a call to action

You can conclude your work bio with a specific call to action. A call to action tells the reader what you want them to do next. For example, ask the reader to contact you via email or check out your professional portfolio at the link provided. Including a call to action can help the purpose of your bio, whether it is networking, seeking new clients, or letting employers know you are open to job opportunities.

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