How to Write a Host Cover Letter (With Template and Example)

By Indeed Editorial Team

Published November 28, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing a cover letter for a host position can help introduce you to a potential employer, highlight your relevant qualifications, and increase the chance of receiving an interview. It can offer insight into your relevant experience, skills, abilities, and academic achievements. Understanding how to write a cover letter may help you convey important information to a potential employer and secure a job. In this article, we define what a host cover letter is, list the steps to writing one, offer some actionable tips, and provide a template and an example to help you write your own letter.

What is a host cover letter?

A host cover letter introduces you to a potential employer and summarizes your skills and qualifications. It can help you present your credentials to a hiring team to show them how you qualify for the position. A cover letter can be a useful tool to enhance your job search and demonstrate your genuine interest in the organization. Cover letters accompany a resume and connect your related experience to the job description. It's an opportunity to make a positive first impression on an employer by illustrating your personality and relevant professional experience.

Including a compelling cover letter with your resume may enhance your job application and encourage employers to invite you for an interview. You can tailor your cover letter for each application you send to show your understanding of the position and its specific responsibilities and requirements. This letter can elaborate on the information included in your resume and describe why you're a suitable candidate for the job. It can provide a hiring team with more information about your professional goals and experience.

Related: 7 Key Cover Letter Parts to Include in Your Letter

How to write a cover letter for a host position

Hosts create a welcoming atmosphere for guests and perform duties to assist other team members. They may manage wait lists, answer phone calls, take reservations, distribute menus, seat guests, and clean tables. Here's a list of steps you can follow as you write your cover letter for a host position:

1. Introduce yourself

Use the top section of your cover letter to include your first and last name, your personal contact information, your city and province or territory of residence, and the date. Your contact details can include your e-mail address and phone number. Ensure all your personal information is up to date and accurate so that a hiring manager can easily contact you to schedule an interview.

Related: Restaurant Host Interview Questions (With Sample Answers)

2. Include a salutation

Begin your letter with a professional greeting to the hiring manager. If you know their full name, you can add it after their title to personalize your letter. It's important to double-check that the spelling of their name and title is correct. This can make the letter more personal and demonstrates your attention to detail.

Related: How to Write the Best Cover Letter (Template and Example)

3. Communicate your enthusiasm

Begin the letter by stating your sincere interest in the host position. It's important to communicate your enthusiasm about the job opportunity to the reader. In the introductory section, you can also briefly introduce your most relevant hosting experience, including previous positions and dates of employment. Ensure you do thorough research before writing your letter so you can include keywords and adjust the language to match the job description and company culture.

Related: How to Write a Hostess Resume (With Template and Example)

4. Demonstrate your experience and qualifications

You can use this section to discuss why you're an ideal candidate for the open host position. This section details your relevant skills, academic history, work experience, and accomplishments. You may discuss how your abilities align with the job description. Explain how you can apply your skills to your new role and how your knowledge of the industry can benefit the company. This is an opportunity to share your expertise as a host. If you have not previously worked as a host, you may detail other experience that relates to the job description and highlight transferrable skills.

Related: Specialized Skills Examples to Include on Your Resume

5. Summarize your letter and thank the reader

Use this section to reiterate why you're applying for the position and how you're an ideal candidate for the role. Include the best methods to contact you, your signature, a message of appreciation, and a call to action. It's your last opportunity to demonstrate your excitement about the position and express gratitude to the recruiter for their consideration. If you're submitting a hard copy of your letter, include a professional sign-off underneath your closing line and sign your full name below this. If you plan to apply via e-mail, you can include your contact details below your name.

Tips for writing a cover letter as a host

Here are some tips to help you craft a personalized cover letter:

Be professional

It's important to show your personality in your letter while still conveying your professionalism. You can achieve this by following any requests or instructions in the job posting and using simple and professional language. Demonstrating professionalism in your cover letter can help a hiring team better understand your goals and intentions.

Include quantitative achievements

Discuss your accomplishments by quantifying them with data or a number. This helps a potential employer recognize if you're a suitable candidate for the host position, and it makes it easier for them to verify. Many employers look for such achievements in a cover letter to decide whether your skills may be transferrable to a new place of employment.

Related: How to Become a Hostess in 5 Steps (With Duties and Salary)

Use keywords from the job posting

It's important to refer to the job description as you write your cover letter. You may identify keywords regarding educational credentials, relevant skills, and practical knowledge requirements. You can include these words in your application documents to help you move forward in the hiring process.

Related: How to Write a Cold Call Cover Letter (With Tips and Sample)

Show enthusiasm

Communicating your excitement about the open host position and the company may help increase the likelihood of receiving an invitation for an interview. Employers typically seek candidates who exhibit their enthusiasm confidently. If you're passionate about the position and the organization, you can briefly mention what excites you the most about working for the company.

Proofread your application documents

Before submitting your cover letter, review it for any grammar, style, and spelling errors. You can ask a family member or close friend to review it or read it out loud by yourself to help identify any spelling or grammatical mistakes. Review the job description for any formatting requests. Here are some other general formatting guidelines:

  • single line spacing

  • one-inch margins

  • readable font

  • one page

  • align text to left

Related: How to Choose a Cover Letter Font in 5 Steps (With Tips)

Template for a host cover letter

Use the following template to help you structure your cover letter:

[First name] [Last name], [Degree or certification if applicable]

[Phone number] | [E-mail address] | [City], [Province or territory]

[Date]

[Company name]

Dear [Hiring manager's first name] [Hiring manager's last name],

[Express excitement for the position, including the role title and the company name]. [Introduce yourself by explaining why you're applying for the job and how the job aligns with your career goals, and what specifically draws you to the company].

[Explain your relevant experience and qualifications without repeating what's in your resume]. [Highlight one to two relevant achievements with facts and data when possible.] [Explain why you'd be a good fit for the company]. [Optional - address employment gap or career transition].

[Express gratitude]. [Summarize qualification]. [Restate interest in the role]. [Call to action + availability and preferred contact method].

[Complimentary close],
[Signature]

Example of a host cover letter

Use the following example as a guide to creating your own cover letter:

Sally Michaels
123-456-7890 | sally@email.ca | Toronto, Ontario

September 27, 2022

Brunch Land

Dear Mrs. Natalia Cousins,

I'm writing this letter to express my interest in the host position at Brunch Land. With over three years of experience working in the hospitality industry, I can be the best candidate for your role. I'm delighted to have this opportunity to apply for the vacancy.

In my previous position as a host for Chicken Sandos, I learned the value of creating a warm and friendly atmosphere for guests to enjoy their dining experience. Working as a host has allowed me to develop my skills, including customer service, teamwork, attention to detail, and interpersonal communication. My focus on greeting guests, discussing menu specials, setting tables, cleaning sections, and assisting servers has helped to increase customer satisfaction by 20%. I truly believe I can make a significant contribution to Brunch Land.

Thank you for taking the time to read my letter and for considering me for the host position. You can contact me anytime at 123-456-7890 or by e-mail at sally@email.ca. I've attached my resume for review, and I look forward to discussing the opportunity with you further. Thank you again for your time and consideration.

Sincerely,

Sally Michaels

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