How to Write a Document Controller Resume (Plus Example)

By Indeed Editorial Team

Published October 12, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When applying for a document controller job, you can prepare a resume to highlight your qualifications for the position. Your resume describes your relevant work experience, skills, education, and other helpful attributes for the role. Knowing how to write an effective resume can help you improve your chances of getting the job. In this article, we explain what a document controller is, describe how to write a resume for this role, and provide a template and example resume to help you prepare your own.

What is a document controller?

A document controller maintains a company's files, archives, records, and other documentation. They review, organize, update, and retrieve various documents, such as employee paperwork, financial statements, budgets, contracts, or invoices. Document controllers can work in a variety of industries, including construction, health care, finance, insurance, and government. While their duties may vary based on their employer or industry, a document controller's job description typically includes the following responsibilities:

  • developing or improving documentation procedures to ensure consistency

  • reviewing documentation to make sure it meets standards or requirements

  • managing the storage or retrieval of documents

  • conducting document audits and preparing reports for managers or company leaders

  • using database systems to manage and distribute documents in a digital format

  • updating technical documents for accuracy

  • maintaining confidentiality to protect a company's sensitive information

Read more: What Does a Document Controller Do? (With Skills and Duties)

How to write a document controller resume

Follow these steps to write an effective document controller resume:

1. Format your resume

Choose a format for your resume. Typically, document controllers use a chronological resume format to highlight their professional experience. This resume format lists your work history in reverse-chronological order, beginning with your current or most recent position. If you have gaps in your work history or have little professional experience, consider using a functional resume format, which can help you showcase your transferrable skills for a document controller position.

Whether you choose a chronological or functional format, it's important to structure your resume to make it easy for employers to read. Here are some guidelines you can follow when formatting your resume:

  • Apply one-inch margins throughout the document.

  • Choose a professional font, such as Georgia or Times New Roman, in a 10- or 12-point size.

  • Bold section headers and use bullet points to help employers skim your resume quickly.

  • Limit your resume to one page, or consider using two pages if you have over ten years of relevant experience.

Related: How to Write a Document Control Clerk Resume (With Example)

2. Provide your contact information

At the top of your document, provide your contact information so hiring managers can contact you to schedule an interview or request more information. On the first line, provide your full name in bold font to distinguish it from the rest of your resume. Start a new line and list your phone number, professional e-mail address, and location, including your city and province or territory.

Related: How to Include and Format Contact Information on a Resume

3. Summarize your qualifications

Below your contact information, write a brief statement to summarize your qualifications for the document controller position. In your professional summary, highlight your top skills, relevant experience, or career achievements. For example, you may describe your proficiency with database systems. Limit your professional summary to two or three sentences to attract hiring managers' attention.

Related: A Guide to Writing a Resume Summary with Samples

4. Describe your experience

Outline your work history to describe your relevant experience for a document controller position. Provide your job title, employer's name, and dates of employment for each job you've had. Write bullet points to explain your duties or achievements in each role. Start each bullet point with a strong action verb and describe the impact of your tasks and responsibilities. When possible, use numbers or statistics to quantify your experience. For example, you may write that you implemented a new filing system to improve efficiency by 15%.

Related: How to Describe Your Work Experience on a Resume

5. List your relevant skills

Choose six to ten top skills to highlight on your resume. Review the job description to identify skills an employer is seeking and include those on your resume if you have them. Using the same words and phrases from the job description can help your resume pass an applicant tracking system. Some common skills for document controllers are:

  • database systems

  • spreadsheet software

  • typing

  • auditing

  • data storage

  • legal terminology

  • organization

  • attention to detail

  • communication

Related: Types of Hard Skills for a Resume and How to Include Them

6. Provide your education

Near the bottom of your resume, provide a section for your educational background. List the name of your highest academic credential, such as a high school diploma, certificate, or post-secondary degree. Provide the name of the academic institution. If you've graduated within the last three years, you can include this date on your resume.

Related: How to List Education on Your Resume (With Examples)

7. Highlight additional information

While not a requirement, including other information on your resume can help you distinguish yourself from other candidates for a position. Make sure any additional sections you include on your resume apply to a document controller position. For example, you may highlight a professional certification you've earned in document management. Additional sections to consider including on your resume include:

  • awards or honours

  • volunteer work

  • continued education or training

  • projects

  • job performance reviews

Related: Additional Resume Information: What to Include to Improve Your Resume

8. Proofread your resume

Before you send your resume to employers, proofread it carefully for potential errors in spelling, grammar, or punctuation. Check any facts or statistics you use to ensure they're accurate. It's helpful to read your resume aloud or ask another person to review it to help you identify errors. Proofreading your resume ensures you send an accurate and well-written document to employers, which can help you showcase your organizational skills and attention to detail.

Document controller resume template

Here's a template you can use when writing a resume to apply for document controller positions:

[First name] [Last name], [Degree or certification if applicable]

[Phone number] | [E-mail address] | [City], [Province or territory]

Professional Summary

[Two to three sentences that highlight years of experience, relevant skills, education, or certifications and achievements as a professional].

Experience

[Job Title] | [Employment dates]
[Company Name] | [City], [Province or territory]

  • (Strong verb) + what you did (more detail) + reason, outcome, or quantified results

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [Province or territory]

  • (Strong verb) + what you did (more detail) + reason, outcome, or quantified results

  • [Job duty]

  • [Job duty]

Skills

[Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education

[Degree and major] | [Name of school or university]
[City], [Province or territory]

[Certification name], [Host organization] – [Year completed or expiration date]

Document controller resume example

You can review this example resume for a document controller to help you write your own:

Hannah Anderson 437-382-4983| h.anderson@email.com| Toronto, Ontario

Professional Summary

Highly organized and detail-oriented Document Controller with six years of experience maintaining meticulous documentation systems. Proven record of identifying and implementing workflows to improve efficiencies and reduce costs. Skilled in database management, spreadsheet, and word-processing software.

Work Experience

Document Controller, June 2018–Current
Eminent Business Solutions, Toronto, Ontario

  • implement and maintain a document control system for a company with 100+ employees

  • provide timely response to documentation requests within 24 hours to ensure efficiency

  • identify cost-effective strategies to store and update documents, successfully reducing overhead costs by 30%

  • perform quarterly audits to maintain accuracy of time-sensitive documents

  • maintain high-quality records to adhere to the company's standard procedures

Document Controller, October 2016–June 2018
Mackey Enterprises, Toronto, Ontario

  • performed routine cataloging and indexing to ensure efficient document retrieval processes

  • collaborated with the project management team to streamline the documentation process by 20%

  • prepared comprehensive monthly reports for managers on document management system

Skills

Database management systems| Computer software | Typing | Auditing | Organization | Communication | Attention to detail

Education

Bachelor of Business Administration
Ontario University

Certifications

Certified Document Controller, Documents U Online – 2022

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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