How to Write a Data Analyst Entry-Level Resume (With Tips)

By Indeed Editorial Team

Updated August 28, 2022 | Published September 7, 2021

Updated August 28, 2022

Published September 7, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

As you prepare to apply to your first data analyst job, it's important to create an outstanding resume. Writing a resume that accurately demonstrates your qualifications can help show employers why they should hire you. It's important to learn about what information to include in your resume to demonstrate your abilities to process and interpret data. In this article, we discuss what a data analyst entry-level resume is, explain how to write one and provide tips to help you get started.

Related: How to Become a Data Analyst (With Essential Skills)

What is a data analyst entry-level resume?

A data analyst entry-level resume is a professional document used to present an individual's background and expertise related to a data analyst position. These are tools that help those looking for their first job, whether it's post schooling or an internship. Unlike traditional resumes, entry-level data analyst resumes tend to follow the functional format since it emphasizes an individual's skills rather than work experience.

Related: The Ultimate Guide to Functional Resumes

Why are resumes important for entry-level data analysts?

Your resume is important for an entry-level data analyst's role because it offers you the chance to tell recruiters why you are a suitable candidate to consider. Sections such as the resume objective express why you are interested in a position and what your career goals are. These documents also show potential employers what makes you unique and can help them envision you working with their company. They highlight someone's relevant experience and ways they worked to develop and learn in their career.

Related: How to Write a Data Analyst Resume (With Template and Example)

What to include in a data analyst resume

When writing a data analyst resume, it's important to include information about your professional and educational background. What you include in your resume depends on the position you apply for, so it's important to select relevant information. The following are some sections to list in your resume:

  • Contact information: Provide potential employers with a way to contact you, such as your email address or phone number. If they have any additional questions after reviewing your resume, they'll need to find your contact easily.

  • Resume objective: A resume objective explains your qualifications for a data analyst position and expresses your interest in working with a particular company.

  • Education: Since entry-level data analysts may have limited work experience, it's important for them to share their educational background.

  • Relevant skills: Include a combination of soft and hard skills that demonstrate your ability to work with others and make interpretations based on data findings.

  • Work experience: The work experience section shares your past roles or jobs and the responsibilities you've had.

  • Certifications: Data analysts can choose to further their education through a variety of certifications. These are helpful to include on your resume to show your dedication to the field.

Related: 18 Data Analyst Skills for Success

How to write a data analyst entry-level resume

Follow these steps when preparing your entry-level resume for a data analyst position:

1. Read the job description

First review the job description for the job you are applying to. Take note of keywords the employer uses. This can help you see what they consider important in their job candidates. Create a list of requirements so that you can include them in your resume. For instance, if they want an employee with a bachelor's degree, mention if you have one. Reviewing the job description ahead of time lets you know if you are qualified for the position.

2. List your relevant experience

To prepare your work section, list your relevant experiences. While you may have limited professional experience, you still may have developed related skills in other settings such as internships and volunteer opportunities. Create a list of the job responsibilities and duties you performed in your past roles.

Related: Top 10 Data Analyst Interview Questions (With Example Answers)

3. Find examples

Provide examples that show employers a specific outcome or accomplishment that you achieved. These are highly effective at helping you stand out from other candidates. Try to include examples that describe gains, increases, productivity boosts and other outcomes that you can describe with a number. For instance, "implemented data analysis software that resulted in a 20% boost in employee productivity and a 12% cost reduction" is a great example of quantitative results that employers love to see.

Related: What Does a Data Analyst Do? (With Requirements and Salary)

4. Fill in your resume

Once you have all your necessary information, begin placing them in their right sections. It's helpful to use a header or different colour font to separate one section from another. Keep in mind that entry-level resumes tend to use the functional format that lists skills before highlighting work experience. Also, pay attention to the margins and fonts you use. Typically, businesses prefer resumes with 12-point font and 1-inch margins.

5. Proofread your resume

After finishing your data analyst resume, read over it to ensure you included all your relevant information. It may be helpful to ask someone else to review it as well to find grammatical errors or areas that are unclear. Also, make sure your format is professional and easy to read.

Related: Writing a Resume With No Experience

Tips for writing an effective entry-level data analyst resume

Here's some advice to help you write an effective entry-level data analyst resume:

Follow instructions

Carefully read the job description so you can follow any instructions and preferences they may have, such as submitting your resume as a PDF file. Properly following job posting instructions shows you can follow directions and pay attention to details. Both of these traits are valuable in a career as a data analyst.

Personalize for a specific job

When writing your resume, relate your information to the type of data analyst role that interests you. Once you complete your resume, review to see if any of the skills or other information you listed may be irrelevant. For example: being able to speak a little Spanish may be an excellent skill, but if you are applying for a role that doesn't require you to interact with Spanish speakers, it probably is unnecessary to include on your resume. Also, consider using industry-specific terminology to show your expertise in the field.

Related: How to Write a Data Analyst Cover Letter (With Tips)

Keep it to one page

In order to make your resume concise, keep it to one page. This creates an easy-to-read format for the hiring manager to scan. One-page resumes work well for entry-level professionals since they have a shorter work experience section than someone with several years of experience in the field.

Expand on your education

To help fill your resume, consider going into more detail about your education. Here you can discuss any minors you studied. It may also be helpful to list related courses you took that could help you in a job as a data analyst.

Gain experience

Since you may have limited professional experience as a data analyst, consider ways you can gain some. This may include looking for volunteer opportunities in your area or starting an internship. Having these types of experiences can show employers you are a knowledgeable data analyst and ready for a role with a company.

Related: Everything You Need to Know About Data Science as a Career

Example of a data analyst resume for entry-level positions

The following is an example of a data analyst resume for someone applying to an entry-level position:

Charles Brown
CharlesB@email.com
111-111-1111

Resume objective

Enthusiastic and analytical data analyst with two years of SQL experience and database administrator management. Effectively and successfully consolidated data, developed procedures and improved company workflow by 14%. With advanced SQL certifications and skills, I am seeking to help Tri-Global Inc. achieve similar results by streamlining data operations.

Skills

  • SQL

  • Data entry

  • Critical thinking

  • Machine learning

  • Probability and statistics

  • Data visualization

  • Presentation skills

  • Technical writing

  • Process mapping

Work experience

Data entry intern
Rosebud Health Alliance, Ontario
December 2017-February 2018

  • Consolidated data collected directly onto Rosebud Health Alliance website

  • Reviewed customer accounts to ensure invoicing matched listed data on software

  • Used statistical techniques to analyze data and create reports

  • Helped the database administrator management team develop and implement data analyses

Cashier
Wiltin Grocery Store, Ontario
April 2015-November 2017

  • Scanned goods and ensured pricing was accurate

  • Helped customers sign up for the grocery store's reward program

  • Provided positive customer experience through interactions

  • Calculated and returned exact change to customers

Education

Bachelor of Science in statistics
University of Ottawa, Ontario
2017

  • Statistics and data analysis

  • Introduction to data analytics

  • Business analytics

Certifications

Cloudera Certified Associate (CCA) Data Analyst - 2019
SQL certification - 2017

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