How To Write a Cover Letter for HR Assistant Positions

By Indeed Editorial Team

Published September 29, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Human resources assistants provide clerical support for all activities related to managing the human resources in an organization. To start a career as an HR assistant, applying for jobs and presenting yourself as a desirable candidate through your application documents is essential. Understanding how to create a cover letter for an HR assistant can help you impress the hiring manager and improve your chances of getting invited to interview for the role.

In this article, we discuss what an HR assistant is, explore how to write a cover letter for HR assistant positions, and provide a template and a sample to guide you.

What is an HR assistant?

A human resources assistant is a professional who has received certification to perform administrative and clerical tasks for managing human resources in a company. They assist the HR manager with various tasks, including processing payroll, maintaining accurate records, and organizing recruitment and onboarding activities. While HR assistants can benefit from a degree, many employers also accept certification and years of experience. HR assistants are often familiar with clerical tasks, including word processing and spreadsheet software. In addition, this role requires excellent organization, analytical, communication, and interpersonal skills. The national average salary for an HR assistant is $19.16 per hour.

Related: How To Begin Your Career in Human Resources

How to write a cover letter for HR assistant positions

Here are some steps to follow to write a cover letter for an HR assistant role:

1. Start with your contact details

The first part of your cover letter contains your contact details to ensure the hiring manager can contact you when necessary. This section contains your full name, mobile number, email address, city, and province or territory. Including your mailing address is optional, as most recruitment processes are online.

2. Include the company address

The next step is to address your cover letter to the hiring manager. Start by including a greeting, such as To the hiring manager, then include the company's mailing address. Next, include the company's city and province of residence.

Related: How To Address a Cover Letter (With Examples)

3. Choose the right salutation

Just like other letters, your cover letter also requires a salutation. The salutation is an important part of your letter and can affect how the hiring manager perceives your letter. The most appropriate approach is to use Dear Hiring Manager. When you know the hiring manager's name, include their last name and title to make it more personal.

4. Write your introductory paragraph

Try to make the introductory paragraph straightforward and highlight why you're writing the letter. Clearly state the role you're applying for, using the same title the employer used in their job posting. Ensure you mention that you're seeking this role at their company. Use this paragraph to introduce yourself as a professional. For example, add details like your years of experience, specialty, or what school you graduated from if you're an entry-level HR assistant.

Related: 8 Powerful Ways To Start a Cover Letter (With Examples)

5. Discuss your qualifications

The next step is to discuss your qualifications. Most employers require a cover letter to be within a single page, so select only your most important qualifications. Next, pick two or three qualifications and provide more details on them. Employers want to see more of your personality through your cover letter, so remember that discussing your qualifications. Be specific about how you obtained your achievements and the skills you learned through those experiences. Include notable projects, leadership positions, work experience, and awards as part of your achievements. In addition, ensure you quantify your achievements.

Related: How To Write a Cover Letter With No Experience

6. Highlight why you applied to the company

An essential part of your cover letter is telling the hiring manager why you applied to their company. This is a great opportunity to show that you're compatible with the company and its corporate culture. Ensure you include genuine reasons to connect with the hiring manager and improve your chances of success. You can also use this to demonstrate your research skills and enthusiasm. Discuss how you researched the company, highlight a specific feature, and identify why you found it impressive when writing this paragraph. You can research companies through their employees, website, or social media pages.

7. Include a closing paragraph

The closing paragraph is an important part of your cover letter and can leave a lasting impression on the hiring manager. To write a good closing paragraph, reaffirm your enthusiasm about working for the organization. You can also state that you're committed to abiding by company rules. Ensure you invite the hiring manager to review your resume. Lastly, remember to thank the hiring manager for their time, and include that you expect to hear from them. You can end the cover letter with yours sincerely or yours truly, followed by your full name.

Template of an HR assistant cover letter

Here is a template of an HR assistant cover letter to guide you:

[Full name]
[Phone number], [Email address]
[City, province]
[Date]

[Hiring manager name]
[Company address]
[City, province]

Dear [hiring manager]/[Mr./Ms. Last name of hiring manager],

I am writing this letter to apply for [role title] position at [name of company]. I believe I have the necessary qualifications and skills to be a productive employee in your organization.

I have [years of experience] as a human resources assistant working with companies to optimize their recruitment process and attract the best talents. I am familiar with [list relevant work duties]. Additionally, I know human resource software and specialize in [area of specialization]. I have experience with [list additional relevant work duties]. I believe these experiences can help me perform effectively in your organization.

At my previous job, I was responsible for [specific project or responsibility]. I believe a good recruitment process is timely yet able to identify and hire the best talents. To satisfy this end, I incorporated the use of [specific recruitment strategy]. Due to these strategies, I [work achievement, like reducing hiring time, employee attrition, or improving management satisfaction]. These, in addition to my excellent [relevant work skills], got me a [specific result, award or achievement demonstrating your expertise].

[Name of company] is one of the foremost human resources consulting firms in the country. Your organization works with a wide range of clients from various industries. I decided to apply for this role because [genuine reason for applying]. In my research, I [include what you learned about the company from your research].

I plan to abide by all rules, regulations, and ethics in your organization. I intend to use my diligence, discipline, and integrity to work with my colleagues towards attaining company goals. Please review my resume for more information on my qualifications and skills. Thank you for your time, and I look forward to a favourable response.

Yours sincerely,

[Full name]

Example of an HR assistant cover letter

Here is a sample of an HR assistant cover letter:

Ben Jameson
223-344-6656, benjameson@email.com
Regina, Saskatchewan
August 15, 2021

Hiring manager
Best Talents Hiring Agency
1234 Sheldon Drive
Regina, Saskatchewan

Dear Hiring manager,

I am writing this letter to apply for the human resources assistant position at Best Talents Hiring Agency. I believe I have the necessary qualifications and skills to be a productive employee in your organization.

I have five years of experience as a human resources assistant working with companies to optimize their recruitment process and attract the best talents. I am familiar with organizing and conducting interviews, designing applicant tests, creating applicant profiles, and implementing onboarding programs. Additionally, I understand human resource software and specialize in automating routine processes. I believe these experiences can help me perform effectively in your organization.

At my previous job, I was responsible for overseeing the recruitment processes for five large organizations in different industries. I believe a good recruitment process is timely yet able to identify and hire the best talents. To satisfy this end, I incorporated the use of applicant tracking systems. I also used pre-employment tests to assess specific skills relevant to the organizations. Due to these strategies, I reduced the hiring time by an average of 35% compared to previous recruitment processes. These, in addition to my excellent organization, analytical, and communication skills, got me a 96% client satisfaction rate.

Best Talents Hiring Agency is one of the foremost human resources consulting firms in the country. Your organization works with a wide range of clients from various industries. I decided to apply for this role to benefit from the diverse experience that your organization can offer me. In my research, I connected with one of your former employees who spoke highly of employee diversity and warm corporate culture. A conducive working environment has always been a priority for me as a professional, and I believe Best Talents Hiring Agency can provide this environment.

I plan to abide by all rules, regulations, and ethics in your organization. I intend to fully employ my diligence, discipline, and integrity to work with my colleagues towards achieving all company goals. Please review my resume for more information on my qualifications and skills. Thank you for your time, and I look forward to a favourable response.

Yours sincerely,
Ben Jameson

Salary figures reflect data listed on Indeed Salaries at time of writing. Salaries‌ ‌may‌ ‌‌vary‌‌ ‌depending‌ ‌on‌ ‌the‌ ‌hiring‌ ‌organization‌ ‌and‌ ‌a‌ ‌candidate's‌ ‌experience,‌ ‌academic‌ background‌, ‌and‌ ‌location.‌

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