How To Write a Cover Letter for an Executive Assistant

By Indeed Editorial Team

Updated November 11, 2022

Published October 18, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When applying for an executive assistant position, you want to show hiring managers you can support an executive by performing administrative tasks. Writing a cover letter is an effective way to describe your administrative experience, skills, and enthusiasm for the open position. By learning to prepare an interesting cover letter, you can improve your chances of becoming an assistant to a company executive. In this article, we discuss what a cover letter for an executive assistant is, explain how to write one, list tips to make yours engaging, and provide a template and sample you can use as a reference.

What is a cover letter for an executive assistant?

A cover letter for an executive assistant is a document showing why you're an ideal assistant for a company executive. If well-written, it describes your experience managing office duties and providing clerical support. A cover letter is typically one of the first communications between you and a hiring manager, so aim to make yours compelling and engaging. Explaining your motivation for applying for the administrative role and professional background is essential. More importantly, show the value you can add to the company and the executive or senior administrator you'd work with if hired.

Read more: What Is a Cover Letter? (With Tips, Template, and Example)

How to write a cover letter for an executive assistant

Follow these steps to write a cover letter that can get a hiring manager's attention:

1. Create a cover letter header

Writing an accurate header is the first step to creating a detailed cover letter for executive assistant positions. First, include your full name and contact information, including your telephone number and email address. This can help hiring managers know how to contact you about the next step in the hiring process. Next, write the date you send the letter. Follow this information with the recipient's name and job title, then the company's name and location. Then, write a professional salutation, such as Dear and include the recipient's name.

Addressing the recipient shows you researched their title and can help you make a good first impression. If you need more information about the recipient, you can connect with the listed contact professional. When writing your cover letter header, place each new information on a separate line.

Read more: How To Address a Cover Letter (With Examples)

2. Introduce yourself as an executive assistant

In the first paragraph, introduce yourself as an executive assistant and mention the position you hope to fill. Use the introduction to show you understand the job requirements and are an excellent candidate for the role. Depending on how you learned about the job opportunity, you can also use this paragraph to describe why you applied for the executive assistant role. For example, if another executive assistant informed you about the open position, you may briefly discuss this situation in the introduction. Aim to make your introduction captivating to encourage hiring managers to continue reading your cover letter.

3. Outline qualities that make you the preferred candidate

In the next paragraph, detail what makes you unique and explain the duties you performed in previous positions. For example, you may outline your volunteer experience as an executive assistant. Discussing previous roles and relevant skills helps to hire managers to understand your work ethic and how you can support company executives. Here are common skills to list on your cover letter:

  • organization skills

  • communication skills

  • interpersonal skills

  • computer literacy skills

  • flexibility

Read more: 11 Skills To Include in Your Cover Letter

4. Discuss why you want to work in the company

Mention why working in the company interests you. For example, you may want to support its executives in a company whose mission excites you. Prioritizing the company's needs and showing your enthusiasm for the job opportunity can improve your chances of getting the job.

Related: 43 Executive Assistant Interview Questions

5. Appreciate the recipient for their time

In the final paragraph, appreciate the recipient for taking the time to review your application for the executive assistant role. You can also use this paragraph to emphasize your well-developed skills and why you're the best administrative professional for the position. Depending on the hiring process, you may also mention that you look forward to learning more about the job opportunity or the next hiring steps.

6. Encourage future contact

Before you conclude your cover letter, offer to provide supporting information that can help your application. For example, you may want to clarify gap years on your resume. Similarly, you may offer to submit copies of certifications you may have.

7. Write a complimentary close

Conclude your cover letter with a professional sign-off, such as Sincerely or Regards. Then write your professional signature, including your full name. Have each aspect of the complimentary close on a separate line.

Tips for writing an effective cover letter for an executive assistant

Here are the best practices for crafting a customized and engaging cover letter:

  • Be direct and concise: Aim to keep your cover letter to one page or two, at the most. Present the most relevant information to show your desire to provide administrative support to a company executive.

  • Use the job description as a guide: Review the job description before you start writing to understand how you can craft an effective cover letter. For example, you may identify clerical duties to emphasize by reading the job description.

  • Proofread for errors: Show your excellent communication skills by proofreading your cover letter. If possible, you can have a friend, career coach, or mentor review it.

  • Be unique: As many executive assistant roles are entry-level, ensure you show your value proposition.

Related: How Long Should a Cover Letter Be?

Executive assistant cover letter template

Here is a template you can fill to create your cover letter:

[Your full name]
[Your contact information]

[Date]

[Recipient full name]
[Recipient job title]
[Company name]
[Company location]

Dear [recipient name],

My name is [your full name], and I'm excited to apply for the executive assistant position at [company name]. After reviewing the job description, it's clear you're looking for a candidate who understands how to manage an executive's workday and proactively address issues. I'm confident I'm a good fit for this executive assistant position, and I believe my experience and skill set uniquely prepare me for it.

In my previous role at [previous employers], I worked as [previous job title], completing various administrative tasks. I handled [previous duties] and performed [previous duties], using my well-developed [skills]. The company recognized me for my [strongest qualities], which I hope to apply if hired as an executive assistant.

From my [career duration] years of experience, I understand the importance of being proactive, and I believe my [your skill] would help company executives focus on business tasks. My greatest value to any executive is [value proposition], and I would like to work here for [reason for applying for the job].

Thank you for your time and consideration. I look forward to learning more about the executive assistant position at [company name]. Kindly let me know if you need any supporting information or clarifications. I'm confident I would be an asset to any executive I work with here.

Sincerely,

[Your full name]

Executive assistant cover letter sample

Here is an example you can use as a guide when writing your cover letter:

Ivy Haddington
245-555-9797
ivyhaddington@email.com

September 04, 2021

Shane McCaulay
Hiring Manager
564 Corporations Inc.
245-555-1122

Dear Shane McCaulay,

My name is Ivy Haddington, and I'd like to apply for the executive assistant position at 564 Corporations Inc. After reviewing the job requirements, I understand the company needs a hardworking and highly organized executive assistant to the CEO. With my skill set and 13 years of experience, I believe I'd be an asset here.

In my previous role at Cloud Clearwater, I worked with two executives, completing various administrative tasks. I managed travel arrangements, scheduled bookings, sent emails, handled correspondence with clients, and took notes. I performed these duties using my excellent organizational and communication skills, which I hope to apply here if hired. As a detail-oriented assistant, my previous employers recognized me for rapidly developing and implementing contingency plans during the hurricane evacuation. This enabled the executives to continue operating the business as usual. If employed here, I believe I can make a similar impact as an executive assistant.

I'm passionate about your company's mission to provide medical services to Ontario's elderly population and would like to contribute to this goal. My greatest value to any executive is my ability to anticipate challenges and resolve them effectively, freeing up time to focus on the business's needs.

Thank you for reviewing this letter and considering my application. I look forward to learning about the next hiring steps and supporting the CEO of 564 Corporations Inc. if hired.

Regards,

Ivy Haddington

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