How to Include and Format Contact Information on a Resume

By Indeed Editorial Team

Updated December 23, 2022

Published September 7, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

In reviewing your resume, hiring managers typically want to follow up with some questions to learn more about you. If you have your contact information in an easy-to-find, well-formatted area of your resume, they can reach out to you right away.

In other words, listing clear, professional contact information can increase the likelihood of employers inviting you to an interview. In this article, we cover what contact information is, review how you can make the most out of the contact details you should include on your resume, and share a helpful example for your reference, including some final tips before you hit "submit".

What is contact information on a resume?

Contact information on a resume is the details a hiring manager may use to get in touch with you. It can include information such as your name, phone number, and email. It could also include your professional profile or website if you have one. A professional profile, or portfolio, is a collection of your previous projects or accomplishments that employers may review to gain a better understanding of your performance in previous roles.

During the hiring process, employers use the contact information listed on your resume to provide updates about your job application. They might also use it to call you to schedule an interview or complete essential paperwork regarding your pending employment.

Related: Resume Format Guide (With Tips and Examples)

What contact details should you include on your resume?

Your name and other contact information may be the first pieces of information that hiring managers see when they initially review your resume, so they should be clear and concise. Follow these steps to make sure the contact section of your resume is completely filled out and easy to find:

1. Place your name at the top of the resume

Include your first and last name at the top left-hand corner of your resume. Consider including your preferred name, too, as employers only need your full legal name for other official documents during the hiring process, such as background checks or insurance forms. If you prefer your future employer calls you by your middle name, for example, you can list your first name followed by your preferred name in quotation marks, and your last name at the end.

Related: How to Write a Resume

2. Include your email address

Most job postings are online now, so it's advisable to include your email address as part of your contact information. Be sure to use a professional email address without nicknames or numbers. An effective email address typically identifies who you are in a clear, unambiguous manner. For example, it may simply include your first name, last name, and email domain. Using a variation of your full name also makes it easier for employers, hiring managers, and recruiters to find your message in their inboxes.

3. Consider listing your physical address

Some employers request a physical address before sending a job offer, so consider already including yours on your resume. Otherwise mentioning your town or city and province can also give prospective employers a general understanding of where you live in relation to the job. They might invite you for a physical interview at a local coffee shop instead of conducting a virtual one, for example. If you are moving to a new town, city, or province, list the region you intend to be living in when you begin the job.

4. Add your phone number

Your current phone number can be an essential part of your contact information because it allows your employer to call you directly if needed. Sometimes employers want to conduct a phone interview or do screening to clarify information before an in-person interview. They might also already have questions about your job experience or skills and how you've used them in previous positions. Knowing the answer to these can help them better understand how you can apply your background and transferrable skills to their open role.

Listing your full phone number near your name makes it easy for your potential employer to remember who you are and call you in one easy step, helping the hiring process move forward quickly. It's also advisable to turn your voicemail services on or create a personalized and professional voicemail if you haven't already. This lets the employer know that they've reached the right person and can relay essential information for you to get back to at your earliest convenience.

5. Feature a link to your portfolio

Some roles may require you to include a portfolio or perhaps a website featuring any impressive projects or data from your previous roles. Your link can direct the hiring manager to a well-formatted website with pages that highlight different past work items, for example. Consider including a picture of your project or accomplishment with a brief description mentioning what it is, the role you had in completing it, and the results you achieved with finishing it.

You can also review the job description to determine the types of assignments the employer may expect you to complete in the role, and feature any similar projects in your portfolio. This reassures the employer that you have the proven ability to accomplish the tasks they'd be assigning you if they hire you.

6. Proofread your information carefully

Take time to review your resume's contact information to ensure it's correct and that it looks professional. A concise, easy-to-find contact section typically increases the chances that the employer will reach out to you about your background or inform you of the next steps of the hiring process. Consider reading the contact information and the entire document out loud to help you find errors more easily. You can also ask a friend or colleague to review it for you and apply any feedback they may have.

Related: What To Put in a Resume

Resume contact information template

You can use this template as a guide to adding your contact information to your own resume:

[First and last name]
[City, province]
[Phone number]
[Professional email address]
[Online portfolio or website link]

Resume contact information example

Here is an example of how your contact information might look on your resume:

Rachel Mei
Toronto, Ontario

Related: The Best Fonts for Your Resume

Resume tips before you hit "submit":

When you're done filling out all your contact information, it's important to make sure the rest of your resume reads well as a whole and has a consistent tone. Consider these last few tips before finalizing your resume for submission:

  • Make sure your formatting is professional and easy to read. As you format your resume to match your contact details, choose a classic font and use it consistently. Consider fonts like Arial, Times New Roman, or Helvetica, and bold your name so it stands out.

  • Look at the job description again. The employer's job description might detail important contact information they prefer you to include on your resumes, like your physical address or portfolio website. Ensure you include all their preferred information, as it shows hiring managers you can follow directions properly.

  • Stuck on a final look? Reference other resumes. To give you a clearer understanding of how other candidates format their resumes and contact information, consider finding and reviewing others. You can locate these online and use them as a guide to familiarize yourself with consistent-looking, informative resumes and contact sections.

Related: What Is a Resume Title? (With Tips on How to Write One)

The model shown is for illustration purposes only and may require additional formatting to meet accepted standards. Please note that none of the companies, institutions or organizations mentioned in this article are affiliated with Indeed.

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