How to Write a Benefits Administrator Cover Letter

By Indeed Editorial Team

Updated August 12, 2022

Published May 9, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Benefits administrators design and manage employee benefits packages for an organization. You can find jobs as a benefits administrator at all levels of government, hospitals, schools, companies, and non-profits. Writing an effective benefits administrator cover letter can help you obtain a job in the field. In this article, we describe the importance of a benefits administrator cover letter, define the role of a benefits administrator, provide tips for you to write your own cover letter, and provide a template and examples.

Why is a benefits administrator cover letter important?

Successful candidates write an effective benefits administrator cover letter to accompany their resume and other requested job application materials. The cover letter helps describe how your education, experience, and skills relate to the position. The quality is important because this document acts as your introduction to an employer. Your letter may show the essential qualities of a professional in this field. For example, the letter may show your attention to detail, describe how your background relates to the position, exhibit your positive attitude, and convey your commitment to the benefits administration profession.

Related: 12 Tips for Crafting a Great Cover Letter

What is a benefits administrator?

Benefits administrators, sometimes called human resources administrators or payroll and benefits administrators, help employers compete for, and keep, top talent while limiting operational costs. They design and maintain benefits, human resources administrative systems, and programs. For example, people apply for positions with employee benefits that meet their needs, while current employees stay with an organization that listens to their ideas for new benefit offerings.

Benefits administrators are human resources professionals who stay current on the many aspects of their field. They are knowledgeable about human resources software, insurance policies, and government guidelines related to an employer's benefits responsibilities. Benefits administrators are experts in determining and understanding which benefits employees qualify for, including health, dental, disability, retirement accounts, pensions, vacations, paid time off, sick leave, and parental leave.

Related: What is an Administrator? (With Job Duties and Salary)

Writing a benefits administrator cover letter

Include information in your cover letter relevant to the position. This shows the hiring manager you understand the job and its relationship to your education, training, background, and skills. Think of yourself in the position and describe this in your letter to show your potential employer that you are a great applicant. Follow these tips to write your letter:

  • Review the posting and research the employer. Read the job posting carefully to ensure your background relates to the job. Do some research on this employer. Review their website, social media pages, and any other publicly available materials to learn about the employer's goals, values, and benefits they offer.

  • List your related skills and accomplishments. Detail examples of how your background relates to the position. You may describe experiences helping your employers improve benefits administration by cutting costs or improving employee satisfaction. You may also list specific education and training that relate to the position you want.

  • Proofread for clarity, spelling, and grammar. Treat the first draft of your cover letter as content that requires editing several times. Ensure the letter flows from an introduction to several paragraphs of detailed examples of your skills, and a thoughtful and short conclusion. Read the cover letter out loud, then send it to friends or colleagues good at proofreading so that they can find potential errors or formatting issues.

Related: Hard Skills vs. Soft Skills

Cover letter template for a benefits administrator

Here's a cover letter template for a benefits administrator to help you format your own:

[Name]
[Location]
[Phone number]
[Email]
[Date]

Dear Sir or Madam,

[Introduce the position you are applying for and the key skills and experience that make you a qualified candidate.]

[Briefly describe your experience and top qualifications related to the advertised position in one to three sentences.]

[Example of a project or responsibility related to the advertised position in one to three sentences.]

[Example of a project or responsibility related to the advertised position in one to three sentences.]

[Summary paragraph of your background, details about your other applications materials, and enthusiasm about being considered for the position.]

Thank you for your time and consideration. I look forward to hearing from you about this exciting opportunity at your earliest convenience.

Sincerely,
[Your name]

Examples of a benefits administrator cover letter

You may be an experienced benefits administrator applying for a promotion or you hope to enter the field and have little experience. Writing an effective cover letter when you apply takes research, as employers want to know you can follow directions, have read the position description carefully, and see yourself as a serious candidate for the position. Here are two examples of cover letters:

Example of an entry-level job description and cover letter

Here's an example of an advertised entry-level position:

Job description

The benefits administrator, under the direction of the human resources manager, completes day-to-day human resources activities at the main office. As the benefits administrator, you schedule and arrange orientation sessions, and conduct specific parts of the orientation session, such as payroll, benefits, and preparation of photo identification cards. You maintain employee human resources files, including copies of current professional registration, probationary and annual performance reviews, supervisory reports, and continuing education documentation.

This position involves maintaining past employee human resources files and includes final performance reviews and exit interviews. You handle payroll and benefits-related inquiries and assist employees in completing forms, external requests for reference checks, and verification of employment. You maintain current knowledge of provincial legislation relating to employment standards, human rights, workplace health and safety, and labour laws.

Related: Understanding Entry-Level Jobs

Here's an example of an entry-level cover letter:

Anika Smith
Toronto, Ontario
222-222-2222
anika.smith@email.com

Dear Westview Holdings,

As a professional with experience and post-secondary education in benefits administration, I apply for the benefits administrator position on your team. I recently completed a three-month work placement as part of earning my diploma in human resources. My education and placement involved preparing for the many aspects of benefits administration, including those listed in the job advertisement.

For example, my placement included organizing employee files to ensure they were complete and updated. I created a filing system with file name conventions that easily identify each employee by name, department, and employee number, saving the company valuable time and resources. This project resulted in me receiving a departmental award as the best work placement student of the year.

I have experience organizing events, such as the orientation sessions listed as a job duty for this position. For two years, I served as chapter president of the college human resources professional association. One of my primary responsibilities was to organize our monthly learning sessions where I facilitated guest speakers, spoke about upcoming topics, and solicited feedback from chapter members.

My combination of formal education and comprehensive hands-on experience makes me an excellent candidate for this position and employee at your organization. I enclose my resume with more details on my background. I look forward to the chance to meet with your team and discuss my qualifications as a benefits administrator in more detail as they apply for this opportunity.

Thank you for your time and consideration. I look forward to hearing from you about this exciting opportunity at your earliest convenience.

Sincerely,

Anika Smith

Related: How to Write an Entry-Level Cover Letter (With Examples)

Example of a mid-level job description and cover letter

Here's an example of an advertised mid-level position:

Job description

Reporting to the director of payroll and benefits operations, the payroll and benefits manager will be responsible for the timely and accurate processing of assigned payroll and benefits processes, including year-end activities and reconciliations. This position manages all aspects of global mobility payrolls, including relevant policies, processes, vendors, and outcomes. The manager resolves global payroll reporting, withholding, and payment issues by researching policies and procedures.

Here's an example of a mid-level cover letter:

Dear Harmen & Sons,

I am pleased to apply for the payroll and benefits manager position with your team. My background includes 10 years of experience in benefits administration leadership and an undergraduate degree majoring in human resources management. My abilities and skills, including my history of increasing leadership responsibility, qualify me for the challenges you list in the job description.

In my current position, I manage a team of four payroll and benefits administrators. Our work involves the timely and accurate processing of payroll and benefits processes, including year-end activities and reconciliations. I resolve problems between vendors and employees regarding benefits plans while maintaining a positive and professional approach.

Prior to my current role, I served as benefits administrator, where I implemented global payroll systems with a focus on policies and procedures. I stayed knowledgeable on relevant legislation. This work also allowed me to resolve payroll and benefits issues with managers and senior leaders in the company.

A combination of formal education and comprehensive hands-on experience makes me an excellent addition to your organization. To provide more details on the specifics of my background, I enclose my resume. I look forward to the chance to meet with your team and to discuss my qualifications in more detail as they relate to this opportunity with your company.

Thank you for your time and consideration. I look forward to hearing from you about this exciting opportunity at your earliest convenience.

Sincerely,

Anika Smith

The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.

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