How to Write an Administrative Officer Resume (With Example)

By Indeed Editorial Team

Published June 10, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you want to work in a leadership role in accounting, business management, and other industries, you can consider a career as an administrative officer. When applying for this role, a well-written resume that can impress your potential employer is vital. Understanding the elements of a good resume and how to write one can increase your chances of getting an administrative officer's role. In this article, we explore an administrative officer's resume, discuss what to include on it, outline how to write one, highlight some relevant skills, and provide a template and an example to guide you.

What's an administrative officer's resume?

An administrative officer's resume is a supporting document that highlights an individual's educational qualifications, related skills, and relevant professional experience in supervising an organization's administrative functions. This document may provide additional information about the individual's experience in managing budgets, supervising employees, implementing new processes, and ensuring the company's administrative functions run smoothly. An administrative officer's CV may also outline additional certification and relevant achievements in the industry.

What to include in a resume for an administrative officer

Here are some essential components to include when writing this resume:

  • Contact information: Including your contact details helps the hiring manager and other interested parties contact you quickly for interview invitations, follow-up questions, and other discussions.

  • A professional summary: A professional summary is a short description of your professional experience, and it may include any unique certification or skills you possess.

  • Your work history: Including your work history allows you to further discuss your professional experience by highlighting your duties in previous roles, achievements, and skills that helped you succeed in those roles.

  • Educational qualification: Listing your academic qualifications is an excellent way to highlight your relevant expertise and educational qualification in administration and other related fields.

  • Certification and awards: Awards or certifications may help you distinguish yourself from other candidates, impress your potential employer, and highlight your recognition and success as an administrative officer.

Related: What to Include in a CV (With Tips to Help You Write One)

How to write a resume for an administrative officer

Here's a step-by-step guide on how to write a resume for an administrative officer:

1. List your contact information

When writing your resume, it's essential to provide updated and accurate contact information to allow relevant parties to contact you with more information regarding your application or interview process. This information ideally appears at the top of your resume. Relevant contact information to write includes your full name, e-mail address, phone number, and an optional mailing address. In addition, it's essential to bold the text and use a font that's easy to read.

2. Write a professional summary

You can use a professional summary to discuss your qualifications and experiences in the industry. Writing a good summary is essential to help you make a positive first impression on your potential employer and set you apart from other candidates. You can make your professional summary three to five lines highlighting essential details relevant to the role to which you intend to apply. For example, it may include your career objectives, outstanding achievements, unique qualifications, and impressive skills. Providing a comprehensive summary may help provide context to the other information on your resume and a complete understanding of your qualifications.

Read more: A Guide to Writing a Resume Summary With Samples

3. Describe your work history

Next, include a professional history section to highlight details about your professional experience as an administrative officer or in related roles. Consider writing this section in reverse chronological order, starting with the most current or recent job title. Include the organization's name and location and your position and duration of employment. You can use three to five bullet points to outline your duties and responsibilities in each position.

You can also consider using action words, such as performed, organized, supervised, and others to define your duties. Use specific and measurable metrics in your description rather than simply listing your tasks. Using measurable data provides context to your accomplishments and helps your potential employer visualize how you may perform in the current role.

Related: What Is Relevant Experience? Definition and Examples

4. Include your education

It's essential to include a section highlighting your education history and elaborate on your expertise and training in business administration and other related fields. It's advisable to write your educational qualifications in reverse chronological order, beginning with the most recent. You can include the institution's name and location, study area, degree type, and enrollment date. Include your degree classification only if it's compulsory or impressive. You can also use bullet points to highlight your academic awards.

5. Outline your awards and certificates

If you have any relevant awards or certifications, you can create a section for them. Consider listing the name and location of the award or certification body. Award or certification type, and the year you received it. If you don't have any awards, you can write relevant soft and technical skills that make you qualified for the role.

Essential skills for administrative officers

Here are some required skills to help you build a career as an administrative officer:

Leadership skills

Being a good leader entails acting with confidence and integrity, making good decisions, and inspiring others to work towards a shared goal. In addition, as an administrative officer, your duties may require you to manage and supervise various teams within the organization. It's essential for you to understand how to influence and inspire others to follow you. The ability to mentor and teach others is also vital because effectively tutoring others can help them grow as professionals, which may help scale the organization.

Interpersonal skills

Interpersonal skills help you interact well with others and build strong professional relationships. It also entails being solution-oriented and having a cheerful demeanour. Good interpersonal skills are essential in the workplace because it allows you to understand your colleagues and helps you adjust your approach to work to ensure you can work well with others. These skills include empathy, teamwork, and dependability.

Communication skills

As an administrative officer, it's essential for you to possess excellent verbal and written communication skills. It's also essential to understand non-verbal communication cues such as body language and facial expressions. Administrative officers require excellent communication skills to give clear and precise instructions to other staff, create and deliver presentations, and write reports. Excellent communication skills include active listening. Practicing active listening allows you to listen to constructive criticisms and identify hidden themes in some messages.

Technical skills

Technical skills refer to mathematics and computer-centric skills necessary to perform your duties as an administrative officer. For example, as an administrative officer, your duties may include preparing budgets and monitoring them throughout the fiscal year. It's essential for you to know how to evaluate detailed financial reports and review long-term objectives. In addition, it's vital to have a functional understanding of finance and accounting to succeed as an administrative officer.

Resume template for administrative officers

Here's a template to guide you when writing your administrative officer CV:

[Full name]
[City and province]
[Phone number]
[E-mail address]

Summary
[Three to five lines highlighting your professional experience, accomplishments, highlights, and career objective.]

Work experience
[Job title]
[Name of employer], [City and province], [Duration of employment]

  • [Duties and achievements in the workplace]

  • [Duties and achievements in the workplace]

  • [Duties and achievements in the workplace]

Educational background
[Name of degree]
[Name of the institution], [City and province], [Graduation year]

  • [Grade of degree classification]

  • [Academic projects, achievements, or projects]

Certification
[Name of awarding body], [Location]
[Award or certificate], [Year of receipt]

Resume example for administrative officer

Here's a resume example for an administrative officer:

Carlos Pelletier
56 Greyson drive, Edmundston, NB
674-0168-551
carlos.pelletier@e-mail.com

Professional summary

A diligent administrative management professional with over seven years of experience in financial and corporate institutions seeking opportunities in government agencies and non-profit organizations. A proficient and personable administrative expert with excellent task prioritization, time management, and business management skills. Ability to effectively manage an administrative team of associates to ensure seamless business operations and achieve company objectives.

Work experience
Administrative manager
Beam Finances, Edmundston, NB, 2020-Present

  • Trained over 100 employees in company procedures and policies.

  • Established an efficient workflow process that led to a 10% increase in productivity.

  • Supervised office inventory activities, including stocking and order placement.

  • Managed CRM database.

  • Communicated corporate goals across departments.

Senior accounting specialist
Express Accounting, Hampton, NB, 2018-2020

  • Implemented loss prevention plans resulting in a 5% decrease in financial losses.

  • Supervised the daily operations of an accounting team of 10 associates.

  • Managed operation budgets of up to $1million.

  • Trained new employees in company procedures and policies.

  • Tracked costs and business revenue using accounting software.

Education
Bachelor of Science in Business Administration
Hampton College of Business, Hampton, NB, 2017

  • GPA 3.80/4.0

Certification
National Association of Business Management Professionals, Canada
Certified Administrative Professional, 2018

Explore more articles