Interviewing

Job Interview Thank-You Letters

February 5, 2021

A job interview gives you the chance to position yourself as a strong candidate for the role. Writing a thank-you letter after the interview allows you to continue to make a good impression on the potential employer. You should think about what to include in your email or letter. Write a strong letter that makes an impact on the hiring team. In this article, we will discuss why writing a thank-you letter is important, what to include in a post-interview thank-you letter and some examples to help you get started.

Why is it important to write a thank-you letter after an interview?

Some employers expect a thank-you letter after an interview. It is a gesture that reinforces your interest in the role while showcasing your good manners. When you write a thank-you note after an interview, you can gain another opportunity to influence your potential employer's decision. You can emphasize your interest in the position and why your qualifications and background are perfect for the job.

Many people do not mail letters anymore, and a handwritten thank-you letter offers a personal touch. It can make you different from other candidates, but it can take days for a mailed letter to arrive. The hiring process can move quickly, so you should send a thank-you email right away, even if you decide to send a handwritten letter as well later. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process.

What to include in a thank-you letter after an interview

To make your thank-you note as effective as possible, make sure to use a few standard elements. Most thank-you notes have the following features:

  • Subject line
  • Personalized greeting
  • Note of appreciation
  • Recap of your qualifications
  • Prompt to take the next step
  • Contact information

Related: Follow-Up Email Examples for After the Interview

Writing a thank-you note

Here are some details about what you should include in a thank-you note:

Subject line

If you use email, you will need a subject line that conveys your message well. A short, straightforward subject line like “Thank you for your time” can work for most thank-you notes after interviews. If you plan to create a more informal message, try something like “Great to meet you today.”

Personalized greeting

Rather than typing your message right away, always begin thank-you emails with a salutation like “Hello Mr. Smith” or “Dear Mr. Tailor.” Remember to use the name and title that your interviewer provided when you met. It could be a first name or first and last name. It is also an outstanding idea to include the person's job title.

Note of appreciation

When you start writing the body of the message, begin with an expression of your gratitude. Thank the interviewer for taking the time to meet with you, and include the job title that you interviewed for. Many hiring managers consider candidates for multiple positions at once. After that, mention some of the things you learned about the company or the manager during the interview. Then, provide a summary of your qualifications and describe how you are the right choice to help the company. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this part should be brief.

Example: “Thank you for talking about the marketing manager position with me today. I was happy to hear about the opportunity, and I believe my time as a marketing manager at my previous job has prepared me to do an even better job at this company. I am familiar with the industry and what clients want, and I have extensive social media and search engine marketing expertise. My knowledge would make me an excellent candidate for this marketing role.”

Prompting the hiring manager to take the next step

To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. Finally, provide your contact information. The interviewer should already have these details on file, but listing them in your email can make it easier for the hiring team to contact you for additional steps. Include both your email address and phone number below your closing to streamline the hiring process.

Example: “I enjoyed learning about how the business donates to local charities to help the community, and learning about your advanced computer system will help me improve my IT skills. Please speak to me to arrange a follow-up interview.

Sincerely,

Amanda Wilson

amandawilson@email.com

222-333-4455"

Related: How to End an Email

Examples of a thank-you letter after an interview

There are many types of thank-you letters. You may want to write a short note or go into more detail. Reading examples can help you find out how to write an effective thank-you letter. Use one of the four samples below as a guide when you write your own thank-you letter:

Short thank-you note

This brief thank-you note includes all of the essentials in a straightforward manner:

Example:

"*Hello Pat,*

Thanks again for taking the time to meet with me yesterday afternoon. I enjoyed our conversation about the marketing manager position, and I appreciated learning more about working with the marketing team.

This sounds like an extremely rewarding role, especially given the opportunities for collaboration and advancement. I think my master's degree in marketing and my marketing experience would make me an excellent candidate for the role. I look forward to discussing this opportunity with you more. Please do not hesitate to contact me if you need additional information about my references.

Thank you,

Hannah Lee

hannah.lee@email.com

222-555-7777"

Detailed thank-you note

If you want to add more information to what you discussed during the interview, consider sending a more detailed thank-you letter. A detailed thank-you letter can show that you were attentive during the interview by referencing details of what you discussed.

Example:

"*Hello Pat,*

Thank you for taking the time to interview me this morning. I enjoyed our conversation about the marketing manager position and appreciated learning more about how the role works. The innovative way your marketing and advertising teams work together will be ideal for reaching goals and optimizing performance.

The marketing manager position sounds like a rewarding role, especially given the opportunities for leadership and advancement. I think my master's degree in marketing from Edison University and the seven years of experience I have leading marketing teams would make me an excellent candidate for this position. I look forward to discussing this opportunity with you more. Please do not hesitate to contact me to arrange a follow-up interview.

Thank you,

Hannah Lee

hannah.lee@email.com

222-555-7777"

Informal thank-you note

If you apply for a job in an industry that prioritizes casual communication, or you are interviewing for an internal position and you know your interviewer, an informal thank-you note may be appropriate.

Example:

"*Hi Pat,*

Thanks so much for taking the time to talk with me earlier today. Our conversation about the marketing manager position was inspiring, and it was fantastic to learn more about the role. The job sounds exciting, and I think I would be an ideal candidate, thanks to my master's degree and years of experience in the field. Please contact me if you want to discuss anything further. Thanks again for the opportunity!

Hannah Lee

hannah.lee@email.com

222-555-7777"

Formal thank-you letter

When you apply for a role in an industry that relies on more official interactions, plan to send a formal thank-you letter.

Example:

"Dear Dr. Chen,

Thank you for taking the time away from your other duties to speak with me about the marketing manager position this morning. It was inspiring to have such an insightful conversation about marketing metrics, and it was a pleasure to learn more about your insight into the industry in general and Excel Media's accomplishments in particular. The details you shared about the position and the company's future goals for the marketing team convinced me that the role would be an ideal match for my qualifications.

I believe that my Master of Science in Marketing from Edison University and my seven years of experience as a marketing specialist would allow me to make a valuable contribution to the department. I appreciate your consideration for this position. Please do not hesitate to contact me to discuss this role further.

Thank you,

Hannah Lee

hannah.lee@email.com

222-555-7777"

Related

View More 

Interview question: "What motivates you?" (with examples)

Review how you can prepare to answer one of the most frequently asked questions in a job interview: what motivates you?

11 Best Questions to Ask in an Interview

Learn the best questions to ask in an interview to discover how you can show your qualifications and determine whether the position is right for you.