How to Create an Interview Template (With Tips and Examples)

By Indeed Editorial Team

Published April 25, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When conducting interviews, it's important that interviewers prepare to ensure they hire the best candidate for the job. Using templates when conducting interviews is one technique interviewers can use for effective preparation. Understanding how to use an interview template when interviewing candidates can help you keep the process efficient and simple. In this article, we discuss the advantages of using a template for interviews, outline how to create one, examine the types of templates, and give helpful tips and an example to guide you.

What are the advantages of using an interview template?

Some benefits of using an interview template when conducting job interviews include:

  • Organizing the interview content: Having a template for conducting interviews can help you neatly organize your questions and comments, which creates a structure for the interview process.

  • Providing a reference: A template allows you to reference questions or comments from the interview process that you think are important to address.

  • Helping you remain on topic: Having a template can help you remain on topic and focus on the most important talking points.

  • Reminding you of important items: Your templates can contain additional information or questions that are important to mention or ask the candidates during the interview process.

Related: How to Be a Good Interviewer with Tips and Examples

How to create a template for interviews

Follow these steps to help you create an effective template for conducting interviews:

1. Write your introduction

In the introductory paragraph, you can describe how you want to start the interview. For example, you can begin by introducing yourself and the company. You may also want to learn some background information about the candidates attending the interview. To achieve this, you can write down a list of questions you want to ask them. Aside from general questions, you can include notes on the specific information you want to learn about the candidates or information you think the candidates may want to know about you.

You can also include icebreaker comments or questions you want to ask before the interview starts. It may be useful to leave some space in this introductory paragraph to include notes you want to remember. Doing this may be helpful when you want to review the candidates' performances.

Related: How to Start an Interview (With Tips for Good Performance)

2. Write general information

In this part of the template, you can include important details you want to share with the candidates. For example, you can note that you want to mention the company's vision statements and explain how the company works towards achieving that mission. You can also include information about the company's structure.

3. Write down the main questions

In this paragraph, outline the most important questions that you intend to ask the candidates. For example, you may want to ask about their career goals, interest in the company, expectations for the job, or why they left their previous job. You can also make a note to ask follow-up questions where necessary. Leave spaces to write notes about the candidates' answers to each question. Doing this may help you remember specific points each candidate made during the interview.

Related: 19 Common Interview Questions and Answers

4. Write your conclusion

In the concluding paragraph, you can write tips to help you end the interview professionally. For example, you may include any additional questions you want to ask the candidates. You can also make notes to remind you to provide additional information about the role or how long it may take to get back to them. It's also important to include reminders to ask the candidates if they have any comments, questions, or concerns to share with you and if they want to verify their contact information.

Related: 11 Best Questions to Ask in an Interview

5. Leave space for notes

Leave a blank area for notes. This allows you to write down any final thoughts you have about the candidates or unique characteristics that might help you remember them later. For example, you can note your general impression about the candidates and if you think they deserve to advance to the next stage of the recruitment process.

Types of templates for interviews

Some of the common types of templates for interviews include:

The agenda template

The agenda template helps you create an itinerary. It divides each aspect of the interview process into clear steps, states the interviewer responsible for each part, and creates a timeline for them to follow. It may be helpful when conducting group interviews or where there's a long schedule because it informs everybody about the interview format.

The schedule template

This template helps you monitor and track interviews with multiple candidates. The schedule template helps coordinate the different activities of a candidate. For example, some interviews may include additional activities, such as making a presentation, talking to multiple interviewers, or attending events.

The form template

The interview form template includes all the basic information on a single page. It also creates space for additional questions, a short evaluation, recommendations, or notes. You can also include details about the interview, such as the role, date, interviewer and candidate names, time, and other relevant information.

The guide template

A guide template provides steps to help interviewers introduce candidates to the interview process. It includes pre-planned questions, a script for interviewers, relevant information about the role, and specific questions to highlight the candidates' qualifications. It can also include an evaluation scorecard, a rating scale, and room for recommendations and comments.

The questions template

This template helps you write down questions or gives you an idea of the kinds of questions to ask during an interview. It typically includes behavioural or technical questions to measure the candidates' skills and qualifications. Candidates can use it as a guide when preparing for typical interview questions.

The exit interview template

Conducting exit interviews allows you to get information about the employee's experiences. It's also an opportunity to find out what areas of the organization require improvement. The template for exit interviews provides a survey with questions highlighting the reasons for leaving, work experience, and overall satisfaction with the company.

The evaluation scorecard template

After grading each candidate, the evaluation scorecard allows you to calculate the overall scores and provides an overview of the result. For group interviews, the scorecard may be helpful when calculating the average scores and identifying how each candidate performed on individual evaluation sheets. It may be helpful to include notes to support your decision and make recommendations based on the data.

Using an interview scorecard gives you an efficient and standardized method of grading candidates. It also ensures fairness because you rank each candidate based on the same criteria. This gives you a holistic view of a candidate because it lets you see how different interviewers score the same candidate. A scorecard also protects you from any accusation of unfair judgment because it provides notes to support hiring decisions and the general qualifications for a role.

Related: What are the Types of Interview Formats?

Tips for using a template during an interview

Here are some tips to guide you when using a template to conduct an interview:

  • Inform the candidates about the outline for the interview. It may be helpful for you and the candidates to understand the structure of the interview process. Proper understanding may help the parties involved remain focused on the relevant talking points.

  • Include only relevant information. It's advisable to write only necessary information or questions on your template. Including only the most important questions or comments can help you remain organized and ensure you can read the template easily.

  • Leave space for personal notes. It may be beneficial to leave blank spaces on your template for your notes. Making notes on your template allows you to have the interview questions, answers, and notes in the same document.

Interview template example

Here's an example of a template for interviews to guide you:

Introduction

  • Introduce myself—state my role and how long I have been at the company.

  • Ask candidates about themselves.

    General information.

  • Talk more about myself and my job title.

  • Tell candidates general information about the company.

  • Find out what they know about the company and ask if they have any questions about it.

    Main questions

  • Why do you want to work here?

  • Where do you see yourself in five years?

  • What makes you a good fit for this role?

  • Can you tell me about a time you disagreed with a supervisor and how you handled it?

  • What salary range do you expect?

  • How do you handle stress?

    Conclusion

  • Ask if they have any questions.

  • Verify their contact information.

  • Inform them that the interview is over and when they can expect feedback from the company.

Notes

Kate seemed prepared for the interview and had substantial knowledge of the company. She also seems passionate about the role and very qualified for the position. I'm very impressed with her, and I believe she's qualified to advance to the next stage of interviews.

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