Follow-up Email Examples for after the Interview

Updated March 16, 2023

It's a good idea to send a follow-up email after an interview. Sending follow-up emails at the right time and with the right information can help you make a good impression on hiring managers. In this article, we'll take a look at some follow-up email tactics and show you some examples to help you get the job.

Why write a follow-up email after an interview?

Thanking the people you communicate with during each part of the hiring process demonstrates your gratitude. It also suggests that you are excited about the position. This may increase your chances of getting to the next interview or receiving an offer.

Write a thoughtful follow-up email to convey your enthusiasm for the job. When you show your enthusiasm and mention specific parts of the interview that stood out, you show hiring managers that you have excellent active listening and communication skills, which are very valuable. You can also remind interviewers of your unique qualifications that make you a good fit for the job.

Related: How Long Does it Take to Hear Back From a Job Interview? (With Tips)

How to write a follow-up email

Here is a step-by-step guide to writing a follow-up email after an interview:

  1. Begin with a strong subject line

  2. Follow up with a thank you

  3. Talk about your passions, objectives and background

  4. Set yourself apart from other candidates

Related: How to Format an Email Professionally in 6 Steps

1. Begin with a strong subject line

Good subject lines are concise and convey appreciation for your interviewer's time.

Here are some optimal interview follow-up email example subject lines:

  • Thanks so much for your time!

  • It was wonderful speaking with you!

  • Many thanks for the opportunity

  • In gratitude

  • In gratitude for your valuable time and advice

  • Follow up regarding [position title]

You can also personalize the subject line, so it stands out in the hiring manager's inbox. Include your name, the position you interviewed for and the date. For example, "Jordan Lemieux, Product Owner Interview 28/7." Another option is to reply to a current email thread, which may already contain all your information and credentials.

Read More: Tips to Write a Follow-Up Email Subject Line (With Examples)

2. Follow up with a thank you

In your first paragraph, thank your interviewer for their time and express your continued interest in the job and company. It can also be helpful to include the date of your interview and the position so the hiring manager can easily remember you.

Related: How To Nail A Job Interview in 12 Clear Steps

3. Talk about your passions, objectives and background

Mention a specific point that you and the hiring manager discussed during your interview to establish a strong connection. For example, you could explain that you liked the company's involvement in the community. Be as specific as possible to show you're enthusiastic about the opportunity.

Related: How to Answer "What Are You Passionate About?" (Plus Examples)

4. Set yourself apart from other candidates

The last paragraph should close with a summary statement on what sets you apart as a candidate. Express what you could bring to the opportunity. Invite your potential employer to ask you further questions. End with a call to action that invites the employer to contact you. For example, "If you have any questions about my qualifications, please don't hesitate to call or email me. I look forward to hearing about the next steps."

Sign your full name and include your phone number and email address, so it's easier for the employer to contact you.

Related: 17 Interview Tips to Help You Get the Job

Interview follow-up email examples

Here are examples of messages you might use during your follow-up:

  • Short interview thank-you email example

  • Long interview thank-you email

  • Check-in email

  • Staying in touch email

Related: How To Ask for Feedback After an Interview (With Tips and FAQ)

Short interview thank you email example

A brief follow-up may be most appropriate after a phone interview. Here's an example:

Subject line: Thank you

Dear Mr. Brown,

Thank you for taking the time to speak with me about the network engineer position. It was great to meet with you and learn more about the position.

I'm very excited about the opportunity to join Gizmos Unlimited. I am especially intrigued by the details you shared regarding the upcoming launch of your server network. I am confident that my background in engineering, combined with my interest in computers, will enable me to fulfill your needs and support the vision of Gizmos Unlimited. Please feel free to reach out with any further questions.

Thanks again,
Rona Pulaski
555-555-5555
RonaP@email.com

Long interview thank you email

In the long version, you have more opportunities to explain your skills in detail, but you should still keep your email short. Follow this example:

Subject line: In Gratitude

Dear Ms. Howard,

I was very grateful for your time yesterday. It was a pleasure speaking with you about the teaching position. It is clear to me that CBA Inc. is the sort of educational environment I'm seeking.

I enjoyed hearing about your need for someone who can inspire pre-schoolers. It's an exciting challenge, one which I've continued to think about. Over the last few years, I've encountered many of the same issues we discussed: coping with needy toddlers, gifted children and disciplinary scenarios. Prioritizing the student's learning over simply delivering information has been one of my most successful tactics in overcoming those issues. It is, perhaps, one reason I have regularly been rewarded for my initiatives.

In my relationships with students, I endeavour to build trust and boost self-confidence. I'm excited about the prospect of bringing my knowledge to CBA Inc. If you need any further information, please feel free to contact me by email or phone.

Sincerely,
Sally Wells
555-555-5555
SW12@email.com

Related: How To Respond to a Job Rejection Email

Check-in email

If you don't hear from an employer after sending a follow-up email, you can send a check-in email to remind them of your interview. After an interview, most hiring managers expect you to send a follow-up email within one to two weeks. Your check-in email should be short so that the employer can scan it quickly. Here's a check-in email example:

Subject line: Checking in RE: Barista Work

Dear Mohamed,

Hello! I'm checking in on the barista job we discussed. It was great to meet with your team, and I look forward to hearing from you. Please let me know if there's anything else I can provide you to assist in the decision-making process.

Thank you again for your time!
Dan Kilroy
555-555-5555
DanK8@email.com

Related: How To Send a Follow Up Email After An Interview After Receiving No Response

Staying in touch email

Following your update, if you still have no reply or the employer tells you that they have filled the position, it's a good idea to send an email that shows your interest in staying in touch. The goal of this communication is to establish a professional relationship with someone who may help you develop more skills. They may also be more likely to consider you for future open roles.

Like your update email, keep this one brief. Direct this email to the hiring manager.

Subject line: Keeping in Touch

Dear Marty,

I sincerely enjoyed my conversation with you and the other team members at DHY Inc. In particular, I found the account you gave me of your own career path very encouraging. As someone aspiring to build my career in the music industry, I'd love to gain a better understanding of how you have developed your knowledge in this field.

I would be grateful if we could speak again. I'd love to talk on the phone or meet in person over a coffee for a few minutes if you have some time.

Thanks again,
Lenny Shavitz
555-555-5555
Lshav@email.com

Related: Why You Haven't Heard Back From an Interview in 2 Weeks

Follow-up email tips

Here are some additional interview follow-up tips you should consider when writing your own:

  • Send your first follow-up email within 24 hours: When you send it by the next day, you show that you're eager about the position. You will also still be fresh in the hiring manager's memory, making it easier for them to recall you.

  • Add any additional information you did not have a chance to explain in your interview: If there's additional information about your qualifications that you didn't get to mention in your interview, a follow-up email is a great time to give more details. You can also ask any questions about the company or position.

  • Write an email to each person who interviewed you: If you were interviewed by multiple people, you should send a customized email to each person. Make sure you get everyone's email addresses at the interview, or you can call the company to get their details. Sending a thank you email to each person allows you to build rapport with everyone.

  • Proofread your email: Read and re-read your email before you send it to ensure it is free of spelling and grammar errors, which shows your attention to detail and professionalism.

Please note that none of the companies mentioned in this article are affiliated with Indeed.


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