How to Follow Up on a Job Application (With Email Template and Examples)

By Indeed Editorial Team

June 11, 2021

After you apply for a job, contacting the hiring manager to follow up on your application emphasizes your interest and remind them of your most appealing qualities. This step isn't a requirement to succeed and secure the role, but it can help you stand out from other candidates. It could even persuade the hiring manager to contact you for an interview. In this article, we discuss why following up on job applications is important and how to follow up after you apply for a job.

What is a job application follow up and why is it important?

A job application follow up is a phone call you make or an email that you send after turning in your application. With a good job application follow up, you can persuade the hiring manager to pay more attention to your resume, give you some additional consideration, and call or email you for an interview. It reminds them about your name, when you spoke to them last, which position you applied for, and other important information. A great follow up can also show your professionalism, enthusiasm, and communication skills.

How to follow up on a job application

To make your job application follow up successful, consider your message you want to convey and your timing carefully. Here are some steps to follow:

1. Wait two weeks

After you apply for a job that excites you, you might feel like following up immediately. However, give the hiring manager a chance to invite you for an interview on their own. If you seem desperate for a new job, the company may not offer you as generous a salary.

Waiting at least two weeks to follow up after submitting your resume gives the hiring team a chance to process and short-list all the applications. They'll be more likely to respond to your follow up with an interview date and some additional information about the company's interview processes.

2. Contact the hiring manager

The hiring manager is the person who makes hiring decisions. You may need to do some research to find out how to contact this person directly. If you contact human resources or a manager in another department instead, the person with the power to hire you may never see your follow up. Check company directories carefully and ask anyone you already know who works at the company to tell you how you can contact the hiring manager.

Smaller companies may not have a hiring manager, so look for the head of your department or manager who's conducting the interviews.

3. Be brief and clear

Keep your communication short and don't take up too much of the hiring manager's time. Only repeat the most important parts of your resume, cover letter and application. Your follow up can prompt people to look over the details you already submitted if needed. Try to keep emails to three paragraphs or fewer and phone calls under three minutes.

4. Start by confirming your interest

Confirm that you're still interested in the position and then list some main reasons you're an excellent candidate. For example, you could remind the hiring manager that you have experience in a similar position, and you're eager to learn even more about the industry. Focus on your most noteworthy skills, certifications, and experience.

5. Express your gratitude

Thank the hiring manager for their time and attention, and politely prompt them to take the next step in the hiring process. For example, you could provide your contact information and say that you would love to talk more about the position.

Job application follow up tips

To create a good impression when you follow up on your job application, keep these tips in mind:

Opt for email when possible

By sending an email, you can avoid distracting or annoying a hiring manager with a phone call. They can choose to respond when they have more information or when it's most convenient for them.

Read More: How to Write a Professional Email

Time your call well

If you decide to make a phone call, contact the hiring manager during the afternoon, when workloads are usually slower. Calling after lunch also makes you more likely to catch the person in a receptive mood. This increases your chances of making a positive, memorable impression.

Know when not to follow up

Some employers ask candidates to refrain from communicating with the hiring manager after applying. Check for these instructions in the job listing before you follow up. Contacting the hiring manager in this situation could decrease your chances of getting an interview.

How to compose a follow up email

Review these simple steps to write an effective, persuasive follow-up email:

1. Reinforce your value

You can use your follow up email to continue selling yourself as a job prospect. For example, someone applying for a graphic design job could include a link to their online portfolio in their email. That way, the hiring manager can see their best work for themselves.

2. Write a strong subject line

Write a subject line that summarizes your key points and objective. For example, you could say, “I would love to hear more about the graphic design job.” You can also include numbers to enhance readers' curiosity about your email or a time to give the impression that they must answer by a particular deadline.

3. Write an attention-getting lead

If you've met the hiring manager before, remind them of that time. Many hiring managers deal with hundreds of applications per month, so they may not remember your name or application right away. Here are some examples of good ways to start a follow up email:

  • We spoke on May 21 at the Copper Diner on 12th Avenue.

  • I felt very inspired after your wonderful speech at the Toronto Entrepreneurship Conference in 2019.

  • Our mutual friend, Jared Reynolds, told me to talk to you.

  • I'm following up on an application I submitted two weeks ago about the graphic design position.

4. State a call to action

With a call to action (CTA), you can continue your discussion with the hiring manager. Right before you end your email, ask them to call you or schedule a meeting. Here are some examples of good CTAs:

  • It would be an honour to meet with you at the event in Toronto next month.

  • As promised, here is my portfolio. I would be happy to help you and your team with any of your projects.

  • If you have any questions, please call or email me. I would love to continue discussing the open position with you.

Job application follow-up template and example

Here's a template and example to guide you in following up on a job application:

Email template

Re: [Job title]

Dear [ last name],

[Opening]

I sent an application to you on [the date that you applied for the job]. I haven't gotten a response yet, so I'm emailing to ask if we can discuss the position further. I am a [insert your occupation] with [insert number of years] experience in [mention your position and skill set]. In my previous organization, I [mention a major milestone that you achieved while working at your last job, like reducing hiring costs Mention numbers and statistics of possible]. Thank you for taking the time to read my correspondence, and I hope to hear more from you about the position soon.

[Closing]

[Your full name]

[Your contact information]

Follow-up email example

Re: Application for HR Manager Position

Hello Ms. Smith,

I hope this email finds you well. I applied to your company's HR job posting on Indeed, and I just wanted to follow up with you since I haven't heard a response yet. I have over eight years of experience in payroll management, recruitment and staff training. At my current organization, I increased staff retention rates by 20% by implementing policy changes. Best of all, these changes didn't increase expenses.

I would love to talk about my qualifications in more detail with you in an interview. I look forward to hearing more from you and your company soon.

Sincerely,

Yvette Beauchamp

(643) 780-1245

123 12th Street

Vancouver, BC

Follow up call

H**ello, Ms. Smith. My name is Yvette Beauchamp. I applied for the HR position posted on Bright Company's website on July 1. I'm just calling to make sure that you received my application and to emphasize my interest in the position. I would love to work for Bright Company and learn from you and the many other skilled people working there.

I think my eight years of experience makes me an excellent candidate for this position. Please get in touch with me if you need any other information to process my application. I look forward to discussing this role with you. Thank you again for your consideration, and have a great day!