How To Become a Communication Skills Trainer

By Indeed Editorial Team

Updated November 1, 2022

Published June 21, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Communication skills are essential for professional and personal interactions. The importance of these skills has created a need for trainers to help people who wish to improve their communication skills. There's been an increase in the number of job opportunities for trainers. In this article, we define what a communication skills trainer is, where they work, how to become one, their average salary and how you can excel in this role.

What's a communication skills trainer?

A communication skills trainer is a person who trains other people to improve their communication skills. They use their experience and expertise to analyze their trainees, determine their areas of improvement and develop their skills. They do this by:

  • Helping clients practice their verbal, written, and listening skills and body language while giving feedback on improvement.

  • Providing constructive criticism to their trainees during training sessions.

  • Organizing and executing training workshops and classes.

  • Designing, planning, and implementing effective training curriculums.

  • Teaching people how to best communicate effectively in various situations.

  • Providing corporate communication skills training for companies.

  • Training clients on professional development and different languages used for communication.

  • Preparing candidates for interviews, including job interviews, television interviews, newspapers and social media question-and-answer events.

  • Teaching them how to conduct assessments when recruiting employees for positions that require excellent communication skills, such as news presenting, customer service, and marketing.

Where can communication skills trainers work?

There are many career options for communication skills trainers. These include:

  • Corporate training: You could work as a company trainer and be in charge of all activities which need a communication skills trainer.

  • Freelance work: You could offer your services and get paid for short contracts.

  • Education: Some college and university programmes have communication skills as part of their syllabus. You could work as a teacher for such courses.

  • Consulting: You could also offer consulting services.

How to become a communication skills trainer

Becoming a communication skills trainer depends on the goals and milestones you set. Here are the steps to becoming a communication skills trainer:

1. Study to become a communications skills trainer

One of the primary ways you could become a communication skills expert is by studying in a college. You could choose to learn communication skills-related courses. Some professional courses also have communication skills as part of the course syllabus. Here are just some of the available programmes to prepare you for the role:

  • A general communication degree

  • Business communications

  • Media and communications

  • Institutional communication

  • Strategic communication

  • Corporate communication

  • Master of Arts in Environmental Education and Communication

  • Master of Arts in Intercultural and International Communication

  • Master of Arts in Professional Communication

2. Apprentice with an experienced communication skills trainer

You could start learning with an experienced trainer. This has the advantage of being more practical and hands-on compared to other methods. You also get to experience the field because some experts let you shadow some of their training sessions. You could also work as their assistant and learn.

3. Start without experience

Since no specific license or certificate is required, it's easy to start working with one or two clients and learn more about the field as you work. Ensure you have some basic skills and understand how to plan for and approach clients. If you have proven excellent communication skills, you can back them up with work experience; you can learn the rest as you go. You may choose to offer your services at a discount or for free for your first clients while you hone your skills.

Related: How To Become a Soft Skills Trainer

4. Find clients or work

The last step is gaining clients or applying for a job. To find clients:

  • Promote your skills online using a website and social media adverts

  • Sell your skills as a freelancer

  • Build your consulting firm

  • Find clients in training seminars

  • Become a virtual trainer

  • Become a learning content creator

  • Talk to friends and colleagues for recommendations

  • Apply for a role as a trainer

Related: The Ultimate Guide to Building Rapport with Clients

Key skills to become a communication skills trainer

The following skills will make you become an effective communication skills trainer:

Communication skills

Since your primary function as a communication skills trainer is to improve your client's abilities, you need extensive communication experience. Proven professional success in this field enhances your credibility. Communication skills to practice include:

  • Volume and clarity: Ensure you're constantly being heard while communicating for each variety of settings.

  • Confidence: Make your training sessions responsive and more engaging. People prefer to take direction and learn from confident people who exhibit leadership.

  • Active listening: This assists you in understanding your client and training them.

  • Understanding nonverbal cues: Interpret when your trainees are engaged with what you're saying and comprehend your instructions.

  • Adapting your communication style: To interact with clients and colleagues.

  • Friendliness: To foster strong relationships, which may lead to more opportunities.

  • Giving and receiving feedback: This allows you to explain to your trainees how to improve their skills and learn how to improve your training and sessions based on their feedback.

  • Courtesy: Courtesy is a staple of professionalism and strong interpersonal communication.

Leadership skills

Communication skills trainers need to exhibit outstanding leadership qualities. You should lead your trainees during coaching sessions and know how to prioritize and understand each client's needs. During sessions, you automatically assume the leadership position and thus have to show confidence. Choose whether to lead using authoritative, participatory, or delegation leadership styles. These skills include strategic thinking, planning, flexibility, reliability, management skills, team-building skills, persuasion skills and charisma.

Read more: Leadership Skills: Definitions and Examples

Time management skills

Time management skills are essential for:

  • Being on time for coaching sessions and meetings with clients

  • Creating schedules and sticking to them

  • Accurately recording and charging for time spent with clients

  • Efficiently managing the time you have with clients during sessions

Read more: Time Management Skills: Examples and Definitions

Language skills

There are four language skills, reading, writing, listening and speaking. Integrating all four skills in your training sessions is vital for your trainees. The four skills also help you create content for your trainees. Being well-versed in different international languages is also helpful as it expands your job opportunities.

Organizational skills

Organizational skills help you create different tasks and work on them while dedicating your energy and capabilities to each activity accordingly. They show every trainer how to build concepts, think critically, identify and solve problems, make significant decisions and perform assessments and evaluations. They also help maintain a healthy work-life balance.


Creativity skills help you design engaging content to make your training sessions more enjoyable. This ensures your trainees learn as much as possible and improve their abilities.

Related: 10 Outstanding Careers for Creative People

Tips on how to excel as a communication skills trainer

The following guidelines will help you become an excellent communication skills trainer:

Set goals and create milestones

In your journey to becoming a communication skills trainer, set and achieve your milestones to evaluate your progress as a trainer. Aim to design high-quality training manuals, programmes and events. This will boost your credibility and client reach and improve your ratings as a trainer.

Related: Setting Goals to Improve Your Career

Work hard

Use your skills and deliver the best services possible. This leads to more opportunities as clients will promote your services to friends, family, colleagues and acquaintances. Working efficiently ensures you use all your resources to run your training sessions.

Improve your skills

Even though you're training others, it's necessary to learn continuously and endeavour to improve your own skills. Continue to practice and research alternative training methods so that you are aware of modern-day trends in training. Network with other trainers and attend workshops and conferences to learn more about your skill as a communication skills trainer.

Related: How to Improve Your Skill Set and Keep Skills Current

Use software tools to manage your work

Software tools make your work easier and keep you organized. You can store your databases on the cloud to be accessible anywhere at any time. You could also use a learning management system to manage your clients and track their progress or performance online. If you become a virtual trainer, you could use eLearning content authoring tools and video editing software to build interactive courses.

Be adaptable

This is because you could get a job in any field. Communication skills are valuable in every role and industry. You may end up working in a medical field, an IT-related field, or even for an agricultural-based firm. Be prepared to adapt your lessons to individuals, small teams, or large conference rooms full of people.

Use feedback for growth

As a trainer, it is essential to gauge how effective your sessions and methods are. Ask clients how they are progressing and how you could improve your sessions to serve them better. Be sure to take client feedback into consideration.

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