What Are Work Schedule Apps? (With Benefits and Examples)

By Indeed Editorial Team

Published July 19, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Work schedule software may lessen the stress of shift planning for managers and allow teams to collaborate in one digital workplace to arrange their work schedules. As more organizations operate remotely or in a hybrid form, coordinating time zones and monitoring work progress have become essential. Learning about work schedule apps can enhance your productivity and allows you to focus on the activities that matter most. In this article, we define work schedule apps, discuss their benefits for workplaces, and provide some examples of these apps.

What are work schedule apps?

Work schedule apps are software that helps individuals become more productive and efficient in their work. They are an excellent method for creating employee schedules. They are intuitive, adaptable, and accessible. Some applications even let individuals clock in and out. Additionally, most scheduling tools allow employees to handle time-off requests and perform shift exchanges.

Related: Is Working for 30 Hours a Week Full-Time Employment?

Benefits of work schedule software for workplaces

Intelligent employee scheduling software can be the solution to handling the complexities of large-scale workforce scheduling. These innovative automation solutions provide a comprehensive perspective of an organization's workforce operations. It allows data-driven decision-making to improve scheduling efficacy, enhance operational adaptability, improve productivity, and increase employee work satisfaction. Some advantages of using work schedule software include:

Keeps employees updated

One of the primary advantages of scheduling software is that everyone receives the same information. A solid base scheduling system allows companies to manage schedules for individuals or groups of employees. It can accommodate a limitless number of shift plans, patterns, and rotations to cater to all scheduling conditions within an organization. The solution can allow any cycle duration and schedule to be programmable to copy or repeat indefinitely. In addition, scheduling systems can integrate with time and attendance systems to monitor employee absences and exceptions.

Related: How to Create a Good Workback Schedule (With Benefits)

Delegates resources

When establishing a company's timetable, resource needs are a crucial issue to consider. At first, this may seem straightforward, but it may rapidly become quite complicated. Appropriate scheduling may also help in controlling any excessive labour expenditures.

Reduces availability conflicts

Even with adequate preparation and a set schedule, problems might develop if an employee forgets their shift times. This is particularly prevalent when timetables are on paper and displayed only in the office. Employees may not be close enough to check the schedule in person, or they may assume they can recall their planned time. They may miss their planned shifts or arrive at the incorrect time, resulting in duplicate shifts and other inefficiencies in operations.

Enhances productivity

To maintain the efficiency of any organization, it's important to ensure that the appropriate employees are performing the correct tasks. Besides the requisite quantity of employees, scheduling often accounts for situations where specific individuals are necessary. For example, not all staff can replace a nurse's shift in a hospital. Without maintaining separate records of credentials inside the hospital, it might be difficult to recall whether a shift-filling employee has the appropriate credentials.

A hospital's centralized workforce management system may store all this information in a single place and use it to determine staffing needs. Scheduling applications can notify the employee and employer when certificates are about to expire. When seeking to fill available shifts, advanced scheduling systems can consider these certificates and only contact suitable candidates. When an employee knows in advance that they might be unable to perform a shift, scheduling apps allow employees to exchange or switch shifts. This is especially beneficial for enterprise-level businesses with extensive, broadly skilled workforces.

Improves accessibility

The data and benefits of time and attendance monitoring with scheduling apps are essential. It empowers employers with tracking and time monitoring. Workforce management solutions can also allow employees to clock in and out of work using their cell phones. This makes crucial scheduling and compensation information easily accessible to employees, even while they're not at work.

This feature allows managers to monitor their employees even if they work in different locations during the day, week, or pay period. It also provides businesses with a great deal of actionable data. When schedules are a part of workforce management systems, the system may monitor employee absences, punctuality, and overtime labour. With real-time systems, users instantly have this information and can make quick judgments.

Maintains compliance

Compliance with local, provincial, and federal labour laws and regulations is an added benefit of scheduling software. Examples include establishing standards for rounding employee time, tracking employees taking lengthy or short breaks, and recording overtime. Parameter-driven workforce management systems are adaptable. The company may configure them to comply with labour regulations wherever a business is located and adapt if these laws change.

Related: What Is a Flexible Work Arrangement? (With Benefits)

Examples of work scheduling software

If you're uncertain about which work scheduling software is ideal for your organization, here is a list of 10 apps for you to consider:

1. Humanity

The Humanity app can optimize company operations by improving personnel scheduling. Managers can edit schedules from any location of their choice. The scheduling software also allows you to input and integrate vital business data and estimate and predict your scheduling needs.

2. WorkTime

WorkTime is an easy-to-use work scheduling application that gives shift reminders. WorkTime's Hours Calculator allows users to add end timings to shifts, limitless tasks, and hours worked with compensation. This application also tracks idle or active periods, attendance, productive and unproductive periods, and software and internet use.

3. When I Work

When I Work is an employee scheduling and time clock application that supports up to 75 users. Shift notification lets you know whether an employee has seen their schedule. Additionally, the app allows eligible employees to take open shifts and view schedule conflicts. You may give daily or weekly assignments to employees using the When I Work app.

4. Shiftboard

Shiftboard offers a basic solution to complex scheduling challenges. The tool allows employees and managers to work from a centralized schedule, where they may improve scheduling precision and minimize overtime. With Shiftboard's scheduling software, you can align shifts to complex scheduling and overtime rules, automatically assign shifts, and automate shift-related notifications.

5. Sling

Sling is a scheduling and communication software with four primary features. These features are shift scheduling, team messaging, a newsfeed, and a task organizer. With Sling's intuitive interface, it's possible to organize shifts quickly and efficiently while also managing expenses and minimizing absenteeism and tardiness.

6. Shifty

Shifty is a simple and unique shift employee calendar that helps employees have clear and more organized work schedules. Using an intuitive drag-and-drop interface, Shifty makes employee scheduling exceptionally straightforward. With the Shifty interface, you can manage personnel, assign responsibilities, and create shifts from a centralized location.

7. Google Calendar

Google Calendar is a scheduling and calendar tool that easily allows companies to remain connected from any location and device. To begin using the Google Calendar application, create a Gmail account. You may then use the Google Calendar app to plan shifts, meetings, and team member appointments.

8. ZoomShift

ZoomShift offers scheduling and time tracking software to teams prioritizing efficiency and collaboration. With ZoomShift, employees can be informed about their shifts and work-related appointments. This convenient software lets you modify the schedule, change timesheets, and interact with personnel from your mobile device.

9. Snap Schedule

With this software, employees can see their work schedules online, bid on available shifts, request time off, and sign in and out. Snap Schedule also allows employees to update their availability and swap shifts from a single online site. The application enables you to book shifts and overtime for an unlimited number of employees.

10. Calendly

With the Calendly scheduling application, you can automatically check the availability of employees, contractors, customers, and prospects to plan assignments, meetings, and appointments. This innovative scheduling application lets invitees plan meetings with several team members simultaneously. You can even host many attendees at the same webinar, training session, or other events.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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