What Does It Mean to Work Efficiently? (With Tips)

By Indeed Editorial Team

Published June 27, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A well-functioning and productive company requires employees who are effective at their jobs. Structured work habits may assist individuals in fulfilling their job responsibilities and producing high-quality work, which can contribute to the profitability of their employer and improve their job satisfaction. Learning more about the concepts of efficiency may help you develop and implement methods to increase your work productivity. In this article, we discuss what it means to work efficiently, explore its benefits, and provide helpful tips for improving efficiency in your workplace.

What does it mean to work efficiently?

To work efficiently means that you're able to perform most tasks effectively and within the shortest time possible. Working in this way can increase your levels of output. Companies often motivate employees to increase their work efficiency, as doing so can contribute to business success.

Related: How to Work Faster (With Tips and Why It's Important)

Benefits of being efficient at work

Developing a more effective approach to work may be beneficial in several ways, including:

Increases output

Working effectively helps you become more productive and increases your likelihood of completing assignments on schedule. Having a high level of productivity often reflects favourably on performance appraisals. Consequently, a rise in production and efficiency may lead to job progression and compensation increases.

Improves attitude

Improving your work efficiency can also improve your confidence. This is because completing your responsibilities on time may help you decrease work-related stress and improve your mood. Cheerful professionals are often more motivated to perform their job responsibilities and have a higher job satisfaction.

Reduces the length of the workday

If you have quotas or flexibility in your employment, you may reduce your workday by working effectively. If you work at a restaurant, for instance, you may finish early and leave for the day if you do your job more quickly. This can provide you with more personal time and assist you in maintaining a healthier work-life balance.

Tips for improving work efficiency

Consider the following ways to increase your efficiency at work:

Take breaks

Taking breaks between duties allows the mind to rest and rejuvenate. For example, if you think a job might take you two hours to finish, consider taking a 15-minute break after the first hour to get food or go for a walk. Breaks can increase productivity, as they allow you to return to work with a clear mind and renewed energy.

Set achievable goals

Goal-setting may be a useful method for managing the actions necessary to achieve a goal and evaluate progress. It's important to verify that your objective is attainable and realistic. Having clear goals to work towards can improve motivation, help with time management, and create a feeling of success upon goal achievement.

Manage your time

Consider measuring the time necessary to complete each work assignment to assess your productivity. This might help you determine which tasks need more time and provide the chance to assess why. You can then focus on enhancing the efficacy of those particular tasks, besides using time management skills to complete your daily to-do list.

Related: 10 Time Management Techniques to Increase Efficiency

Commit to deadlines

To improve your time management, try recording your due dates on a calendar as reminders. Consider using these reminders to create a personal timetable and determine the necessary steps and tasks to meet a deadline. Even though certain deadlines may be flexible, committing to a deadline can help you manage your processes and improve your efficiency.

Concentrate on your task

Focusing on a single job at a time enables you to monitor your progress more effectively. Some work tasks may involve the daily completion of many assignments or responsibilities, but while this may increase your motivation to multitask to complete more items on your to-do list, it's often more effective to maintain a singular focus on each job and work steadily toward completion. This can improve your concentration on each individual task, which can help increase the quality of your work and the number of tasks you can complete.

Develop a routine

Consider approaching your daily routine as a list of tasks and commit to completing each one. This might help you establish objectives and goals for the day and design any necessary time-management tactics. Include your work responsibilities and self-care time. Establishing a clear and consistent routine can help you develop good working habits, as your mind and body can then expect these commitments. Developing these habits may increase your chances of achieving your professional objectives and enable you to take care of yourself outside of the workplace.

Create a relaxing work environment

Choose an environment that promotes productivity. Consider adding personal objects, such as family photographs or plants, to your workspace to help you relax. Some people like and find motivation in communal workplaces. Even if you share an office, you may still create a healthy and comfortable atmosphere that increases your productivity.

Develop a healthy work–life balance

Create a schedule that allows you to accomplish your tasks during work hours and provides dedicated off-hours time for your family, friends, or free time. Keeping established times for relaxation and personal goals can help you maintain your well-being, which helps you fulfil your job duties. A healthy balance can also promote personal satisfaction, as it may enable you to meet both your professional and personal needs in life.

Minimize interruptions

Find or create a quiet workspace with minimal interruptions and distractions. When you can increase your focus on work, your efficiency and productivity increase as well. Some ways to minimize interruptions in the workplace may include scheduling appointments or meetings with colleagues, setting an away message on a chat system, and closing personal technology to prevent seeing notifications. If you work in an environment where distractions are unavoidable, try to schedule a small amount of daily quiet time when you can get a maximum amount of efficient work accomplished, such as in the early morning.

Ask for feedback

Seek continual input and evaluation from your team members and managers. Feedback can provide insight into improvements you can make and help you create new strategies for improvement. Your managers may also teach you new skills and strategies for work efficiency. A one-on-one meeting with your manager is often the best format, as it provides the privacy to speak freely about workplace habits, express concerns, and ask questions.

Create incentives and celebrate accomplishments

Celebrating work accomplishments can increase your confidence and give you the encouragement to complete more challenging tasks. Creating an incentive for achieving a work goal or completing a high-priority task can also help you gain motivation. Allowing yourself personal rewards can improve work efficiency because they inspire you to meet your deadlines and produce quality work.

Delegate tasks

Delegate responsibilities that don't fit into your timetable, if possible. You may do this by seeking a colleague's help or by requesting that your supervisor reassign a task. Delegating activities that you're unable to complete may help minimize potential work-related stress and help ensure the completion of all tasks. Evaluate your to-do list and estimate how long each job is likely to take to determine whether it's achievable. If the workload surpasses what you can fairly complete on a workday, consider asking for help.

If you realize you may not finish a project, it's typically advisable to delegate it immediately. This allows your colleague to accomplish the task by the timeframe given.

Make lifestyle adjustments

Try changing your lifestyle to become more productive at work. These modifications to your lifestyle may include your nutrition, sleep regimen, and daily activities. A healthy amount of sleep, for instance, may help you arrive at work energized and prepared to execute your daily tasks in a timely way. To feel your best, it's essential to sleep well and eat properly.

You may also discover that you have habits that limit your productivity. For instance, if you're a travel enthusiast who spends time at work exploring vacation destinations, this may hinder your productivity. Instead, attempt to divide your personal and professional endeavours. This may make you feel happier in every aspect of your life.

Related: How to Problem-Solve in the Workplace

Maintain professional relationships

Maintaining professional relationships at work is essential, because strong interactions with colleagues may help you work more effectively. This can help you preserve a professional connection by reducing the personal information you provide and the time you spend. Attending job-related social gatherings and conversing with colleagues during break times is usually a good idea, but minimize your socializing during work hours so that you can concentrate.

To continue working effectively in the event of a dispute with a colleague, it's essential to seek mediation as soon as possible. Frequently, human resource professionals can help settle a dispute between two employees.

Explore more articles