How To Write a Welcome Message to New Employees

Updated March 20, 2023

When you hire a new employee for your team, you may find it useful to send them a welcome aboard message. These messages can be detailed or brief, and make employees feel welcome. By knowing how to write a welcome message, you can begin strong professional relationships with new hires. In this article, we discuss how to write a welcome aboard message and provide several welcome message examples depending on your situation.

How to write a welcome aboard message

Here is a guide to help you write a welcome message:

1. State your purpose

When starting your welcome message, clearly state the purpose of your email or correspondence. Use words like "Congratulations", "Welcome", and "We're excited to meet you!". If you send the message by email, consider using these statements in your subject line. Doing so ensures that the new employee differentiates your email from others they receive.

2. Use a positive tone

Your welcome message needs to have a positive tone to make employees feel welcome. When writing your message, consider including personal details to begin your professional relationship with the employee. If you're a supervisor who plans to work with the employee, consider discussing the qualities that make the employee a good addition to your team. Show the new hire that their skills are valuable and that the company needs their expertise to complete projects. You may find it useful to tell the employee how excited you are to work with them.

3. Provide information about your organization

Use this welcome message to provide employees with information about the company. If the employee is a new hire, they may experience nervousness about starting a job, and offering your help can increase their comfort levels. This also shows the employee that you value strong professional friendships. You may find it useful to schedule a specific time that provides the employee with an opportunity to ask questions. If you're a supervisor, consider preparing a welcome kit for the employee with necessary information about the role and thank the employee for accepting the job offer.

4. Tell employees what they can expect on their first day

Consider preparing the employee for their first day by describing any additional information they may need. Confirm the employee's first day to make sure the new hire begins on the correct first day. Provide the new hire with any information about arrival time, parking instructions, and the name of the person they need to meet with. If the company has an orientation process planned, consider mentioning this.

Formal welcome messages

Here are some examples of formal welcome messages:

"Welcome to the team! With your combination of experience, educational background, and skills, you'll be a great addition!"
"Congratulations on being chosen for our project! You have a natural talent for this, and we're excited to have you with us!"
"I wanted to take this opportunity to welcome you on behalf of the entire department! We know you'll be a wonderful asset to the team, and we look forward to hearing your point of view!"
"Congratulations on getting hired! We look forward to seeing how well you grow with our company."
"On behalf of the entire upper management team, welcome! I hope you enjoy working with us as much as we will."

Informal welcome messages

Here are some examples of informal welcome messages:

"Hi there! I'm so excited to have you work with us, and I'm looking forward to seeing how we work as a team."
"It's so great to meet you! This is a great way to work, and I just know that you'll love working here as much as we do!"
"You're now a member of the best team out there! We're so excited to work with you."
"Congrats on getting hired! I can't say I'm surprised, because you were clearly the best candidate, but I hope you love working with us."
"Hey there! I'm looking forward to working with you on this project and just know that we can get some great work done together."

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Detailed welcome messages

Here are some examples of detailed welcome messages:

Welcome message from managers

Here is an example of a welcome message from a hiring manager:

We're very excited to have you join our team as a marketing executive. We chose you based on our previous conversations, when you displayed an exceptional amount of skill and passion for this field. On your first day, you'll meet the rest of your department, who is excited to meet you. Then we'll give you a little orientation and to show you which projects you can expect to work on in the future. We know you'll be a great fit for this position, and we're happy to work with you.

Welcome message from HR

Here is an example of a welcome message from the human resources department:

Welcome to AstroTech! We're glad you decided to use your extraordinary talent to work with our company, and we hope you get the opportunity to advance your career here. We've been looking for a strong data analyst for a long time, and we truly believe this is a great fit. Your orientation day is coming up, and we want to make sure we have all the information necessary. Here are some details about your orientation:

When: October 1, 2021
Where: 999 Sherbrooke Avenue. Parking is free on the street. My coworker, Valerie, will meet you in front of the building.
Who: You'll be meeting with me, Stephenie, and your supervisor, Sam.
What: We'll start your orientation by introducing you to everyone you'll be working with. We'll followup by giving you a tour of the facility and showing you which projects we're currently developing.

Before your meeting, we encourage you to visit our company website and learn more about our team. If you have any questions at all, you can reach out to me at this email address. Let me know if there's anything I can do to support you.

Best regards,

Stephenie

Welcome message about your accomplishments

Here is an example of a welcome messages about your accomplishments:

We're thrilled to have you join the Montreal Marketing company as our new copywriter. Your previous accomplishments, like your ability to increase leads and conversions for previous employers by at least 175%, are a demonstration of your excellent talent and perseverance. We can't wait to see how your writing grows with your company, and we look forward to meeting you on your first day, November 2, 2021. My colleague, Hank, will meet you at the main tours and will give you a tour.

Our offices have a kitchen, gym, and a massage therapy. You'll find that employee wellness is especially important to us. Feel free to bring anything else you perceive needing and let me know if I can answer any of your questions or provide you with additional support.

Sandy

Welcome message for remote employees

Here is an example of a welcome messages for remote employees:

Welcome to Seneca! I've been telling everyone about your digital media skills, especially your photo editing, and everyone is really excited to start working with you on November 22. As you're aware, our team is entirely remote, and we'd like to have a virtual meeting around 2PM the day before you start working. Everyone at the company uses video calling to stay in touch, and I've sent you an invitation with my personal email address: HaroldH@email.com.

Please find attached information about the team's biographies, company policies, your first day itinerary, your digital employee handbook, and a link to the company website. I'm pretty much always online, so contact me if you need anything!

Here's to starting a new adventure,

Harold Handter

999-909-9898

Welcome message about company culture

Here is an example of a welcome messages for company culture:

Welcome to the family! We're so happy that you decided to join us. Everyone was impressed when they met you during your interview. We all believe your personality is a perfect fit with the company value, and we believe we share common values and goals. We can't wait to share our similarities and get to know you even more. The team is looking forward to your first day, which is listed as October 29, 2021. Until then, I suggest you research the team you'll be joining on the company website. Feel free to contact me if you have any questions!

Best wishes,

Sal Tumh