11 Free and Paid Time Management Tools for Work Efficiency

By Indeed Editorial Team

Published June 26, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Time management refers to your ability to plan and control the time you spend on specific activities. You can use time management tools to help prioritize tasks, plan activities, and get more work completed in less time, which increases your productivity. Understanding the available apps that can help you manage your time, schedule your tasks, and increase concentration can help you develop your abilities to manage your time effectively. In this article, we define time management tools and list some apps that can help you improve your time management abilities and work efficiency.

What is a time management tool?

If you're looking to improve your efficiency at work, you might be interested in using a time management tool to help you gain more control over your time. There are several tools you can use to improve your time management abilities, including schedules, planners, lists, and technology. Time-management apps can help you gain more control over your time by allowing you to focus on your top priorities. This includes tracking the time you spend on each task and leveraging various trusted time management techniques.

Related: Why Is Time Management Important? And How to Manage Your Time

Free and paid time management apps

It's important to properly track the time you and your team spend working to determine the effectiveness of team members and the profitability of your projects. Time-management apps can help you track time spent, communication, project tasks, notes, and meetings. Here are the many free and paid time-management apps available for you to download to help you set goals and discover a more productive way of working:

1. TimeTree

TimeTree is an app that focuses on schedule management to make it easy to share calendars, appointments, and work schedules. The app creates multiple calendars that you can share, display, and communicate within the calendar itself. You can use TimeTree to save memos, lists, ideas, and comment on or like updated events. It allows you to combine your work, social, and family schedules in one place to help you manage your time effectively.

Related: Schedule Planning (With Benefits, Steps, and Examples)

2. Todoist

Todoist is a task-management app with an option to pay for upgraded features to manage multiple projects simultaneously. You can use this app to view real-time reminders of the activities on your to-do list, organize tasks, prioritize activities, delegate tasks, and set deadlines to track project goals. It offers templates for common tasks to help users track jobs and projects. It works across all devices, even when you're offline, allowing you to track your progress with measurement and reporting features. Todoist offers a cross-platform interface similar to a Kanban board that allows users to quickly and easily navigate tasks.

Related: Scrum Board vs. Kanban Board: What Are the Pros and Cons?

3. Trello

Trello is a popular time-management app for teams that enables collaboration by allowing team members to view and assign projects and tasks. The app organizes projects through boards, lists, and cards, allowing teams to see the status of members' tasks in one place. You can use the cards to organize the many checklists, due dates, attachments, and conversations associated with project tasks. This flexible management tool facilitates plan ideation, team collaboration, workflow organization, and progress tracking. Use automation to set rules, trigger actions, and move work forward.

Related: Benefits of Effective Time Management (With Actionable Tips)

4. Remember the Milk

Remember the Milk is a task scheduling tool for organizing and creating to-do lists. It allows you to add tasks, split projects into sub-tasks, set due dates and task repeats, and prioritize and tag your tasks. You can separate your personal and business tasks, or create smart lists based on previously-defined criteria. The app allows users to delegate tasks to others, attach files, and search your lists for similar tasks.

Related: How to Stay Organized by Using a To-Do List with Reminders

5. Focus Booster

You can use Focus Booster to stay focused, avoid distractions, and track your time. It can help you confidently complete tasks within their deadlines. This app uses the Pomodoro Technique, which is a time-management method that involves taking regular five-minute breaks after working for 25-minute intervals. Users can benefit from simple time tracking to gain clarity on how they're using their time. Focus Booster keeps you accountable and provides insight into the time you dedicate to your goals or projects.

You can use this app to sync your work sessions to keep track of time spent on various activities from anywhere. Other key features include an on-screen mini-timer, a completed tasks list, client portfolios for organizing billable hours, and dashboard reports.

Read more: What Is the Pomodoro Technique for Time Management?

6. Evernote

Evernote is a note-taking app that allows you to create and assign tasks inside notes with due dates, flags and reminders. You can save sections of websites, scan important documents, and connect your calendar to view your schedule. It helps you create agendas, schedules, and reminders while improving workflow. You can collaborate with your team and sync across multiple devices. You can even use a recording feature to add audio or text attachments to your notes. Evernote allows you to scan and upload written notes or whiteboard images, and search for specific words within the saved files.

Related: 7 Note-Taking Apps You Can Consider Using (With Tips)

7. Toggl

Toggl is a time-tracking app that allows users to track the time spent on projects and tasks. It's popular because it's easy to use and has free features that help you optimize your time management. This app is a practical alternative for those who use time sheets to track the time spent on different projects. It offers add-ons, so you can track your productivity across devices. The app also offers team planning so that you can manage your projects efficiently.

Related: How to Calculate Hours Worked: Tools and Strategies

8. Focus@Will

Focus@Will is a unique time-management app that combines neuroscience and music to boost your attention span and productivity. You can use the app to listen to music and other relaxing sounds that are scientifically proven to increase focus by eliminating distractions. The app plays exclusive music designed to increase concentration, providing relief from busy offices, noisy equipment, or smartphone distractions. A team of scientists, musicologists, and producers developed the Focus@Will app to keep users focused for up to 100 minutes of work.

9. RescueTime

RescueTime is a productivity and time-tracking app that monitors computer use to calculate the number of hours you work. You can use it to track your computer activities, including active windows, visited websites, and programs used. It can also measure the number of meetings, phone calls, and breaks you take in between tasks.

If used on your computer, the app has distraction blocking and alerts to tell you when you might be losing focus or trying to accomplish too many tasks at once. The app sends weekly reports based on data from daily monitoring, allowing you to view individual and group productivity.

Related: How to Prioritize Work Tasks

10. Harvest

Harvest is a time tracking app with powerful reporting and a clean user interface to help you manage your time effectively. It comes with a unique dashboard that shows timesheet reports and analytics, which allows you to send invoices and accept online payments for your tracked expenses and time. You can manage your projects and tasks, start work times, and view what your teammates are spending time on. This helps you manage teams by determining who may have too many tasks or responsibilities and who you may be underutilizing.

11. Timely

Timely is a paid app that automates team time management. It features a flexible layout and easy-to-use interface that allows you to manage your tasks, view your projects, hours, and team members easily. The app automatically records the time spent in documents, meetings, emails, websites, and video calls, which can save many administrative hours for creating timesheet entries. It also generates productivity reports that can help you create project budgets and client invoices.

Please note that none of the companies, institutions, or organizations mentioned in this article are affiliated with Indeed.

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