When to Send a Thank-You Team Message (With 16 Examples)

By Indeed Editorial Team

Updated September 2, 2022 | Published September 29, 2021

Updated September 2, 2022

Published September 29, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

The expression of gratitude helps others to feel valued and respected for their hard work. Employees are the backbone of any organization, and make the success of large projects possible, so it is important to thank them for their effort. Ensuring employees know you value them can help reduce turnover rates, and increase morale in the workplace. In this article, we discuss why it's beneficial for managers to send thank-you messages to their teams, provide a template as a helpful reference, and share 20 examples of thank-you messages to guide you when writing your own.

Related: Writing a Thank-You Message for Your Boss (With Tips and Examples)

Why managers should send thank-you messages to employees

As a leader, you can write thank-you messages to your team after completing a project, reaching a milestone or goal, or making a significant achievement. Whether you choose to send it out as an email, or write individual cards, these letters can be meaningful for your team members, showing them management sees their efforts, and you value them as members of the company. Small gestures, like a thank-you note after a job well done, can help increase productivity and by increasing employee engagement.

Related: 15 "Thank You for Your Help" Examples (And Why It Matters)

Thank-you team message template

Customizing each thank-you message goes a long way to showing your team you value them. Here is a template to help you customize your own thank-you team message:

Thank you [team name]!

With your [positive attribute] and [positive attribute] we were able to [the positive results or outcome of their hard work]. I want to express my thanks and [an appropriate reward, which can include anything from your thanks to a fruit basket or a bonus]. I look forward to your continued success.

[Your name]

  • Related: How To Write Thank-You Notes to Coworkers

  • Related: How To Write a Thank-you Letter for Services Provided

16 thank-you team message examples

The following are examples of thank-you messages written for teams and employees. Here are 16 examples you can use these as a guide when writing a personalized messaged to your team:

1. Grateful to lead this team

Here's how you could convey how grateful you are for your team and their hard work:

Wow team! The rise in productivity in Q3 was nothing short of incredible! This increase helped us to exceed our targeted goals. I cannot thank you all enough for your determination and commitment to the goal that mattered most. We have taken this company to another level, and am so grateful to lead such an inspiring team!

2. Through thick and thin

This is an example of thanking a team for coming together during a difficult time:

Being a manager of an organization is not easy, but with a team like you standing beside me, it all seems effortless. This team has always motivated me and pushed the limits so that this organization can see brighter days. Thank you for all the support you've all offered through thick and thin.

3. Surprise at their desk

Here is an example of a manager thanking their employee not only with an email, but a gift as well:

The time and effort that you have put in over the last few months is just incredible. Not only do you inspire your team, but you also motivate them to work hard and meet targets. We are fortunate to have you as part of our company, and I'm excited to see what successes this next quarter will bring for you!

P.S. There's a surprise waiting for you at your desk for when you come in tomorrow!

4. Team night out

Offering a night out on the company is great not only to thank them, but also as a team building exercise. Here is an example of a thank-you email with the promise of a team night out:

Dear graphics department,

With a lot of positive feedback from everyone on the executive management team, we want to thank the team for the outstanding performance with the fall catalogue launch. Your enthusiasm has been exceptional, and the catalogue is simply beautiful! We're so thankful for your dedication and want to express our sincere gratitude. You're all invited to meet up for some delicious food at Batch Brew Pub tomorrow after work. Well deserved!

5. On behalf of management

This is an example of a manager thanking their team on behalf of all upper management:

On behalf of the management team, we would like to extend our sincere thanks to everyone in the HR department for the amazing job on our university recruitment program. The endless hours and unyielding positivity you have each given have greatly impressed the organization. Thank you again for all of your effort!

6. You make it easy

Here is an example of thanking the team for making the achievement of a company milestone easier:

Thank you all for the amazing dedication and effort! It feels amazing to work with a team that is so motivated and self-reliant. Without the support you have all provided, the company would not have achieved this milestone, Despite the numerous deadlines, each one of you made it all feel easy. This is all because of you!

7. Thank you for your focus

Here is how you can thank your team for their focus:

Thank you for putting all your focus on the work, folks! It would have been impossible to achieve our goals without everyone's full effort and willingness! The management wants to thank each and every one of you for your efforts. You are rock stars! P.s. Don't bring lunch tomorrow! It's on us.

8. Bonus

This is an example of thanking your team, while also providing them a bonus:

Dreaming big is easy when you have a team of superstars like you. There is no goal you can't achieve! Our recent project was a great success, not only improving our revenue but stock prices have also rocketed. There's a little something extra on your next paycheque to show the company's appreciation. It is an honour to work with you all.

9. Thanks for making an effort

Here is how you can send a short thank-you to a team for their efforts:

Congratulations to the entire accounting team! I extend the thanks of our entire management team, and we know this is just the first of many future successes. I appreciated your effort and dedication.

10. Thanks for taking initiative

This is an example of how you can thank an individual for taking initiative:

Thank you for helping to deliver the project to the client yesterday! I have appreciated your contributions to the team, and I'm thrilled to be able to continue working with you. Thank you for taking the initiative to help get this project done on time.

11. During my absence

This is how you can thank a team for their effort while you were out of the office:

Thank you for stepping up during my absence to run the meeting last week. I appreciate your continued flexibility. The meeting was a success because of your contributions. I have complete confidence in you, and as new responsibilities continue to take me in various directions, I know the team will always be ready to handle anything, because of you.

12. Reach new heights

Here is how you can thank a team for their success on a project:

Thank you all for your hard work and contributions to last week's project. I appreciate your help communicating with the client, crunching those numbers, and finalizing designs. With a team like you-- there is no way to fail. Thank you for working hard and helping our team reach new heights. I look forward to seeing what we collaborate on next.

13. Great negotiator

Here is an example of thanking and individual for their great negotiating work:

Thank you, Steven, for selflessly committing yourself to giving your best every single day. You challenge our toughest competitors, so thank you for making our bid a huge success. You are an incredible negotiator and I can't imagine doing this without you.

14. Happy clients

This is an example of thanking the team for pleasing the client:

Most teams have a base of rules, instructions, and procedures, but our team has trust, communication, and support. That's why we succeed. Our company couldn't have a better team for such an extensive amount of work. It was a job well done, and our clients are thrilled. Thanks for being such a great team.

15. Determination and guidance

This is an example of thanking a team for their dedication during a busy time period:

Hi team! Thank you for giving the much needed assistance during our hectic period. Without your determination and guidance, we might have become overwhelmed and would not have completed our project in the required time. I appreciate the support which helped us keep on track and reach our target.

16. I am honoured

Here is an example of telling the team how honoured you are to work with them:

I am honoured, and so proud to share my ideas with such an incredible team. You are all so enthusiastic, positive, and energetic. Without your tremendous support, our organization wouldn't have been able to achieve this much success. I want to thank each one of you for your consistent hard work and commitment.

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