Top 3 Skills Inventory Examples (With Helpful Tips)

By Indeed Editorial Team

Published November 10, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Human resource (HR) professionals can use documents to assess employee capabilities and qualifications to help improve the professional's and company's performance. Organizations may require you to possess certain skills or learn them by a certain point in your time working with the company. Learning the various ways to use these documents may help you create detailed lists and develop actionable goals for a company's team. In this article, we discuss skills inventory examples, including defining the term, sharing a few examples, explaining the purpose of a skills inventory, and sharing some tips to help you create an effective inventory.

What is a skills inventory?

A skills inventory is a comprehensive document for listing, tracking, and monitoring individuals' skills who work for a company. A general company skills inventory might be a list of competencies the organization seeks in each professional working at the company to possess or develop. There can also be specific skills inventories for each professional at a company, detailing their standard company skills with their other abilities they can use in their role. Additionally, HR professionals can use these documents to track employees' skills, education credentials, and experiences.

Typically, employees can conduct self-assessments to determine where they feel their abilities are in certain skills. Employees may also have their skills inventoried by their managers, HR professionals, or other company leadership roles to assess where they think the employees' strengths are in the company. Often, companies may use both strategies to better understand a professional's capabilities. These inventories help the employee and company determine where their strengths are and where the professional may benefit from additional resources or training courses. A company's HR professionals can use the inventories to create leadership guidance and where to invest training resources.

Related: How to Conduct a Job Search by Skills and Assess Your Skills

Skills inventory examples

There are several types of skills inventories you can create that help employees understand their strengths and weakness. When a professional can identify their strengths, they can leverage them better in their workflow. Company team members can also benefit from understanding their weaknesses because it may help them improve. Additionally, these documents provide accountability for professionals to take ownership of their skills and where they might require improvement by setting achievable goals. Employees may set their goals to reevaluate in a year with their manager or HR professionals to assess if they've met their goals.

Here are three skills inventory examples:

1. Leadership skills inventory

A leadership skills inventory determines how well a professional can use their leadership skills in the workplace and provide guidance to their team members. HR professionals may provide this inventory to professionals they think might make beneficial team leads. They may even use these inventories as part of their interviewing process when assigning team leaders. On the document, the professional can include their name, position title, and department they work in, providing organizational information for those reviewing the document.

Below, there can be several statements the employee can agree or disagree with by checking the corresponding box. After they've reviewed their skills, they can detail which leadership skills they determined as their strength. Then, they can discuss the skills they plan to improve on, including a few simple steps to make them actionable. To provide accountability, the professional can sign and date the form. Here are a few questions you may include on the leadership skills inventory:

  • Are you a good listener?

  • Do you express appreciation to others?

  • How might you say you handle conflict well?

  • Do you treat other company professionals with respect?

  • Are you able to express forgiveness for others rather than holding grudges?

  • Do you have a positive attitude in the workplace?

Related: Leadership Skills: Definitions and Examples

2. Study skills inventory

A study skills inventory can help professionals assess their learning abilities. It can help them understand how they learn best and the most effective ways for them to comprehend new skills. Providing this inventory for professionals in the workplace may help them learn new company skills and processes faster to implement into their workflow, which benefits the company in reaching its goals. In this document, they can include their name and the date to help them track their learning style progress.

Then, the professionals can answer statements by checking boxes with how much they agree with the statements. You can separate the learning questions into categories, such as reading textbooks or taking notes. The professionals can reflect on the inventory to understand how they learn, including what to do more or what they may benefit from doing less of when learning something new. Here are a few questions you can include on a study skills inventory:

  • Do you start your assignments in advance before the due date?

  • Do you use a planner to help you track when assignments, tests, or other important tasks are due?

  • Are you able to study with others or independently? Can you do both?

  • Are you able to maintain a healthy diet and exercise regularly when you have assignments?

Related: How to Improve Your Learning Skills

3. Life skills inventory

A life skills inventory can assess how well an individual can provide basic care for themselves. Companies working with children may administer this type of skills inventory to determine how much the child has learned so far. The child can write their name, date of birth, the date they're completing the assessment, and indicate if there's another individual helping them complete the document. This worksheet can separate the skills into categories to help organize the abilities.

Then, rather than sharing if they agree with the statement, there might be a skill advancement section where an individual can write the date of when they achieved the skill. Additionally, an organization may require the child to know a certain amount of skills in each section before they're able to advance to the next level. Here are some common skills to include on a life skills inventory:

  • can understand the value of their currency

  • able to make a monthly budget

  • can change their bed linen

  • able to perform basic cooking skills and sanitization processes

Related: 12 Essential Life Skills For Improving Your Career

What is the purpose of a skills inventory?

The purpose of a skills inventory is to provide a company with a general overview of the employees' skill levels and experiences. In the HR department, you can review these documents to determine where the skill gaps are and develop a training course to help close the gap. Understanding if the employees require additional training helps the company, such as the financial department, allocate money in the budget to accommodate for the resource materials. Additionally, an HR professional uses the skill inventory to acquire the right talent for the company by making data-based hires.

A skills inventory can also help retain talented employees and provide them with internal mobility for their careers. These documents can help keep team members because the inventory provides development and growth opportunities, such as taking courses or finding a mentor. Inventorying skills can also provide employees with opportunities for upward mobility in the company because the HR department may find more suitable roles for team members. Finding internal roles for existing employees using their skills inventory can also help the company save money because they're sourcing talent they already have, rather than hiring and training a new professional.

Related: How to Develop Your Skill Set to Advance Your Career

Tips for writing a skills inventory

Here are a few tips to consider as you're writing your skills inventory:

  • Set a purpose. When creating your skills inventory, it's helpful to set a purpose for why you're creating it. Setting your purpose allows you to understand the reason behind creating it and how you're going to use it to improve your abilities.

  • Outline your inventory. Before adding your skills to the inventory, develop an outline of the sections and abilities you wish to include in it. Outlining can help you ensure you're including all the elements you desire to inventory and separating them into helpful sections based on skills or categories.

  • Be specific. To understand your overall performance, it's important to detail the specifics of your skills. When you're developing goals in your inventory, the specifics allow you to understand your desired result and create actionable steps to achieve your results.

  • Edit your inventory. Ask your friends, family members, coworkers, or managers to review your skills inventory and provide feedback on what you have created. They can share if they think it has realistic goals and reflects your current skills accurately, and you can edit the areas they suggest an improvement.

Explore more articles