15 Recruiting Tools To Make the Hiring Process Easier

Updated November 7, 2022

If you're a recruiter, you may employ several hiring tools to increase your efficiency and productivity. These tools provide you with various features that allow you to hire qualified candidates faster. Learning about these tools can help you decide which one is the right fit for you and your team. In this article, we discuss what recruiting tools are, describe the benefits of using them, and list 15 tools that you may use.

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What are recruiting tools?

Recruiting tools are software applications that a company uses to attract and hire employees. Recruiters can use them for marketing recruitment campaigns, organizing job orders, selecting candidates, and conducting interviews. They may also include database management and analytics systems to help businesses track and measure their recruiting efforts. Some of these tools are free, while others require a fee.

Related: Headhunting vs. Recruiting: How Are They Different?

Benefits of using recruiting tools

Here are some benefits of using recruitment tools:

Assist in identifying qualified candidates

Recruitment tools may help identify qualified candidates by organizing them based on skills, education, and professional experience. These tools may show recruiters specific candidates who fulfill all minimum and recommended qualifications for positions, allowing recruiters to begin recruitment for those candidates.

For example, if a recruiter is hiring for a senior-level management position, these tools may prioritize candidates based on their experience working in senior-level management positions. In addition, they may allow more qualified candidates to discover available positions by posting them on more online job sites, social media platforms, and search engines.

Related: Tips From a Recruiter: Mastering the Virtual Interview

Increase the efficiency of the recruiting processes

Hiring tools can streamline recruitment processes, decreasing recruiters' time to find and interview qualified candidates. They may allow recruiters to conduct more efficient pre-screen interviews, create job postings more quickly, and provide communication tools that improve candidate response rates. For instance, a recruitment tool may allow recruiters to simultaneously post on several job sites, decreasing the time it takes to create job postings for each platform.

Improve the organization of candidates

Recruitment tools may also provide recruiters with capabilities that make organizing potential candidates much easier. They may categorize candidates by their stage in recruitment, provide contact information, and describe their qualifications so that recruiters can easily access this information at any time. For instance, a CMS tool may organize candidates based on their stage in the recruitment pipeline, allowing recruiters to store and recall information about each one.

Related: Guide to the Process of Recruitment (With Tips)

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Types of recruiting tools

Here are some recruitment tools that you may use, grouped by how they function:

Advertising job openings

Recruiters regularly advertise jobs online, in physical newspapers, on social media sites, and search engines. The language you use and the details you give when posting a job opportunity are integral to the recruitment process.

Here are three resources for recruiters and hiring managers to help ensure that their job postings are inclusive, exciting, and able to reach the right candidates:

  • Textio: is an augmented writing technology. You can add Textio as an extension to some web browsers to improve your language selection and readability.

  • Gender Decoder: is a free tool in which you can copy and paste your job description or advertisement for a role into a text box. Using this tool, you can help ensure that your word choice relating to gender is inclusive so that you reach as many qualified candidates as possible.

  • Job Score: is a tool that creates templates for job application forms. Recruiters may use this tool to easily create job postings and allow candidates to apply using the form.

Related: Top 10 Recruitment Skills for Successful Recruiters

Pre-selecting candidates

Candidate pre-screening is the evaluation of a person's basic knowledge or abilities before spending the time to email, call, or interview them. Pre-screening is important for recruiters and hiring managers because it allows you to filter through a large applicant pool to find the most qualified candidates. This process saves time and allows you to spend more time getting to know individuals with specific talents and abilities.

Here are three resources to help facilitate your pre-screening and selection process:

  • Hiretual: is an applicant tracking system (ATS) and a candidate relationship management (CRM) tool. Recruiters and hiring managers can use Hiretual to streamline the process of responding to initial emails or calls regarding general inquiries about open positions. It can also help the HR department automatically review applications for important keywords and organize them into priority folders.

  • Harver: is a screening and selection tool that helps the hiring team analyze and interpret candidate data to assess whether someone fits the requirements for a role. Harver features charts, match percentage scales, and performance ratings that are easy to read and understand. The tools and systems it provides make it easier to compare candidates in the final selection phases and helps ensure that the hiring process is efficient and unbiased.

  • The Applicant Manager: helps recruiters track candidates within the recruitment process. It's a cloud-based tool that allows recruiters to sort candidates and select them for specific positions. It's an excellent option for companies that have several job vacancies to fill at a time.

Video interviewing

Interviewing is a crucial component of hiring and recruiting. This process helps people know whether a potential candidate may be a good culture fit for a team and helps identify who has the right attitude and abilities that align with company values. It's a chance for the HR department to get to know the people applying for a job. Conducting video interviews saves time and helps broaden your scope of candidates. Video interviewing tools can be elaborate and may involve elements like pre-recorded interview questions and skill tests.

Here are three recruiting tools that make video interviewing easier and more efficient:

  • HireVue: is a video interviewing tool that combines customizable candidate assessments with video responses. You can use this tool to help you save time in the interviewing process.

  • Spark Hire: is interviewing software that allows for live and interactive video interviews, pre-recorded one-way interviews, and candidate response videos. It is a secure platform to help increase productivity and effectiveness when screening potential employees.

  • myInterview: is free software that allows recruiters to determine the most qualified candidates through pre-recorded video interviews. This tool automatically analyzes candidates' answers and prioritizes candidates with the best ones, showing them to recruiters first.


Onboarding is an important function of the human resources department and the hiring process. Onboarding helps newly hired employees understand the hierarchy of a company and clarifies expectations and responsibilities. It refers to how recruiters give new employees the equipment, skills, and company-specific knowledge to be effective in their new roles. Human resources personnel, hiring managers, and recruiters regularly use onboarding tools to expedite this process and help things run smoothly.

Here are three tools that hiring managers and recruiters can use after they select and secure the right candidate for a job:

  • Click Boarding: is an intuitive human resources solution for equipping and preparing new hires. After selecting a candidate for hire, you can set them up with a Click Boarding account.

  • Paychex Flex: is software that allows recruiters to send onboarding materials and create employee handbooks. It automates much of the onboarding process, allowing recruiters to focus on other areas of their positions.

  • UltiPro: is a cloud-based software that assists recruiters in onboarding and uses automated technology to identify the best-performing employees. It outlines specific tasks that candidates need to complete within the onboarding process and provides recruiters with several other useful tools.

Background checks

Background checks are necessary for many types of positions and may be a legal requirement for others. Recruiters often conduct these checks before offering candidates employment, so they must do them accurately and efficiently.

Here is a list of three tools that recruiters use to conduct background checks:

  • GoodHire: is a multipurpose tool for background checks, drug screening, and medical screening. It provides recruiters with a large database of information for checks and screenings that improve the efficiency of such processes.

  • Intelifi: is a tool that runs background checks, verifies employee personal information, and conducts drug screenings. Recruiters often use this software to manage candidates in the background check stage and verify their employment eligibility.

  • Sterling Backcheck: is a comprehensive background check tool that reports a large amount of information about employees, such as motor vehicle reports, arrests, and misdemeanours. Recruiters may use this tool when hiring for positions that require extensive background checks, such as police officers or government positions.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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