Steps on How to Write a Part-time Job Resignation Letter

By Indeed Editorial Team

Updated November 11, 2022 | Published November 16, 2021

Updated November 11, 2022

Published November 16, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Part-time employment is a special work arrangement that allows an employee to work less than full-time hours. While there are no strict legal requirements for quitting your part-time job, it's essential you do it properly to remain professional. Understanding how to write a part-time job resignation letter can help you quit your job while maintaining your professional relationships. In this article, we discuss how to write a resignation letter for your part-time job, outline tips for transitioning from part-time to a full-time employee, and provide examples of a resignation letter and email to help you write your own.

How to write a part-time job resignation letter

Here's an overview of steps involved in writing a part-time job resignation letter:

1. Include your address

The address section is the first part of your resignation letter and indicates who your recipient is. To begin the address section, include the date you intend to deliver the letter on the first line. Next, include the recipient's name or title and the company's address. Depending on the size of the company, it may be necessary to notify people other than your manager that you are resigning. It's best to review your employee handbook for the company's resignation policies and include other relevant employees, if necessary.

Related: How to Write a Resignation Letter (With Samples and Tips)

2. Use the right salutation

The salutation is the words that address the reader, typically before the body of the letter. It can set the tone for the rest of the letter and communicate respect. When writing a resignation letter, the ideal salutation is Dear Mr./Ms. followed by your manager's last name. If the company has a casual work environment, you may refer to the manager by their first name. Ensure you spell the names of your recipients correctly.

3. Specify when you plan to leave

One of the most important details in your resignation letter is the day you plan to leave your job. You can highlight it by placing it at the beginning of your resignation letter. Include the date of your last day of work and specify how much time you have left before that date. The standard practice in most industries is to give your employer at least two weeks' notice. While this rule rarely applies to part-time workers, following it can make you appear more professional. Depending on the circumstances, you may give a shorter or longer notice period.

Read More: What is a Notice Period? (With Sample Resignation Letter)

4. Discuss your transition

When you leave your job, your manager may wonder how to respond to your absence. Discussing your transition in your resignation letter can ease their concerns and strengthen your relationship with them. You can highlight the tasks you have left and specify those you can complete before leaving. You can also recommend employees who can handle your tasks. If you have the time, speak to a colleague about handling the tasks, then inform your manager. You can offer your help with the transition process in terms of training or supervision.

Remember to discuss any employment terms in your resignation letter. For example, you can indicate where your manager can send your final paycheque. You can request details about your insurance and other benefits. If you work at a small company with easy access to the manager, it may be best to ask these questions in person.

Related: How To Tender Your Resignation (With Template and Examples)

5. Show gratitude

Quitting a job can be an unpleasant experience for you, your employer, and your colleagues. Showing gratitude is an effective way to ease the tensions and preserve your professional relationships. Even if you're leaving because of a negative reason, highlighting other parts of the employment you're grateful for is respectful. You can also mention the reason you're leaving to help your employer improve. In your resignation letter, ensure you're specific about what you appreciate about the workplace. For example, you can thank your manager for access to training opportunities, an enabling work environment, good pay, or helpful colleagues.

6. Include a closing remark

The closing remark is the short phrase that comes after the body of your letter and before your signature. Your closing remark is a great opportunity to end the letter on a positive and respectful note. For a resignation letter, you can use formal and semi-formal closing remarks like Yours sincerely, Best regards, and Respectfully. If you work in a casual environment, you can consider more casual remarks like Until we meet again or It was a huge pleasure to make your letter more unique and memorable.

7. Add your signature

As a resignation letter is a formal document that changes your employment status, it's necessary you include your signature. Your signature shows your legal consent to the contents of the letter. In the event of a legal dispute, it can be a relevant consideration. Ensure you use the same signature on your employment contract and other official documents. You can leave a small space before your name if you want to sign by hand. As an alternative, you can attach your signature digitally.

Related: How to Quit a Part-Time Job Professionally

8. Include your details

After signing, you can include your full official name. Next, you may include your former job title, phone number, and email address. This can make it easier for the human resources department to contact you, if necessary.

Tips to help you transition to a full-time job

If you quit your part-time job to transition to a full-time position, then these tips may help you:

  • Network. You can network with colleagues and other professionals in the field you are interested in to help increase your professional connections.

  • Increase your qualifications. Develop the relevant skills by pursuing additional education, training, or experience.

  • Take more responsibilities. Request more responsibilities at your part-time job to build skills and strengthen your resume.

  • Improve your resume. Update your resume to reflect your qualifications as you gain them.

  • Ask to move to full-time. Consider speaking to your employer about moving to a full-time position if you want to remain with the same company.

  • Maintain your workplace relationships. Build and maintain positive relationships with your previous employers. This way, they can assist you with recommendations.

Example resignation letter for part-time employees

If you plan to resign from your part-time job, here's an example of a resignation letter you can use to help you write your own:

October 22, 2021
Sheila O'Neal
Agency & Sons Ltd.
2354 Winners Lane

Dear Ms. O'Neal,

I'm writing to notify you of my resignation from part-time customer service representative at Agency & Sons Ltd. My final day at the office is on November 5, 2021, which is two weeks from today.

Thank you for an insightful and wonderful experience under your supervision at Agency & Sons Ltd. I'm grateful for a family of supportive colleagues who were always willing to help. Also, this company's diverse clientele has helped me develop the skills to interact with customers from different backgrounds. I am confident I can apply the skills I've learned here throughout my career.

I've completed most of my tasks for October, and you can expect the rest by the end of the month. I took the liberty to organize my November tasks to make it easier for the next employee. Let me know if there's any other way to help make the transition more comfortable for you and the company.

Thank you for your time.

Yours sincerely,
Jenna James
544-776-9876 jennajames@email.com

Related: 3 Examples of Writing a Resignation Letter for Personal Reasons

Example of a resignation email for a part-time employee

If the company you work for allows resignations to be submitted via email, you can consider sending an email rather than a letter. Here's an example of a resignation email to assist you:

Subject line: Leona Lane--- Resignation effective October 21, 2021

Dear Ben,

This email is to notify you of my resignation from the part-time sales representative at Sales Consulting Ltd. As I mentioned earlier, I'm about to resume my final semester of my undergraduate program. My last day at the office is November 4, 2021, two weeks from today. I've also copied the head of Human Resources, Ms. Brown.

I intend to finish all my tasks for the month before leaving. Unfortunately, I cannot do much work on next month's tasks, but I've organized them for the next employee. I also asked Brittany if she can take some of my tasks for a week, and she agreed to help. I hope this gives you adequate time to find a suitable replacement. Please let me know if there's any more I can do to ease the transition process.

I want to express my gratitude for all the learning and growth I experienced at Sales Consulting Ltd. Most importantly, I'm grateful for the company's regular training to help us develop our sales skills. I know that the experience and knowledge I've gained here will benefit my future career.

Thank you for your time, and I wish the company the best in the future.

Yours sincerely,
Leona Lane
223-655-9876

Explore more articles