What Is a Letter of Introduction for Teachers? (With Tips)

By Indeed Editorial Team

Published November 18, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Communicating with parents and guardians is an important responsibility for teachers. If you're resuming as a teacher in a new school or starting a new academic year, consider writing an introduction letter to parents. Learning how to write an effective letter of introduction and reviewing helpful examples can help you build a healthy parent-teacher relationship and improve your job performance. In this article, we explain the meaning of a letter of introduction for teachers, describe how to write one, present tips for writing an effective one, and provide examples of teacher introduction letters.

What is a letter of introduction for teachers?

A letter of introduction for teachers is a document that allows parents and guardians to know the person in charge of instructing their children for the academic year. The letter often aims to ensure parents understand your teaching style, philosophy, and goals for the classroom. Parents who receive this letter can feel more at ease about their children's education and strive to become more active in their children's school activities. Your introduction letter is usually the first contact you have with guardians or parents and may determine how you relate with them throughout the academic year.

You may send your letter of introduction as an e-mail or write a formal letter. Either way, it's essential to send it before the start of a school year to collaborate with parents effectively in a mutually beneficial partnership for students' success.

Related: How to Become an Online Teacher

How to write a teacher introduction letter

Here's a list of steps you can follow to write a teacher introduction letter:

1. Address the recipient

You can start your letter by addressing the recipient. While you can send a generic letter to all parents, consider personalizing the letters to each student and family in your classroom. Personalizing the letters with students' names and class information can be especially helpful for parents with more than a child at the school. When writing to specific parents, openings such as Dear Mr. and Mrs. Jones, Dear Parents of Mark Jones, or Dear Jones Family can be ideal. If you're creating a generic letter for all students, you can use an opening like Dear Parents of Class Six.

2. Make an introduction

Next, you can introduce yourself in a warm and friendly tone to students and parents. While your name can be on the envelope containing your letter or in your e-mail address, ensure you make an introduction at the start of the document. This helps verify your identity and can provide a personal connection to help the parents feel more comfortable with you.

Related: How to Start an E-Mail (With Examples)

3. Write a captivating subject line

If you're sending your letter of introduction as an e-mail, create a subject line that can quickly attract parents' attention. A captivating subject line help ensure they check and read the letter. To create a compelling e-mail subject, consider mentioning the school name or referencing the start of a new academic year. Parents may also be expecting such e-mails from the school, so including the school name can prompt them to open it immediately upon receival.

4. Explain your teaching qualifications and experience

Next, you can highlight your relevant skills, education, and experience to help parents better understand your teaching qualifications. If you received relevant training or certifications or set specific goals for the year, consider sharing them with parents. They can assess your efficiency for the position and understand you have the education and experience to instruct a classroom effectively. You may also discuss what generated your interest in teaching and your current motivations as a teacher. Including a synopsis of your professional background can help your parents feel more confident about entrusting you with their children's education.

Related: What Are Teacher Certifications? (With Different Types)

5. Elaborate on your teaching style and philosophy

A teaching philosophy describes your beliefs as a teacher and how it affects your values and style of teaching. It can also explain how you interact with your students in the classroom. In your introduction letter, consider expressing how the philosophy benefits students and enhances their learning experiences. If you use any specific behavioural or classroom control models, like awarding positive points, you can also mention them.

Related: A Guide to Developing Philosophies in Teaching

6. Include a call to action

After discussing your background, teaching style, and philosophy, you can include a call to action and share your contact details. This information is essential as parents may contact you to gain insights into their children's performance, schedule a meeting, or discuss personal concerns about a student's education. Include your phone number and school e-mail address in the letter. You can also mention times you're usually available for visitations and the platforms they can contact you for quick responses.

Related: Call-To-Action Examples (With Helpful Tips for Writing Them)

7. End the letter

End the letter by appreciating the recipient and sharing your excitement for the upcoming school year and the opportunity to teach the children. Include a complimentary close, such as Sincerely, Regards, Best regards, or Respectfully. You can add your full name and professional signature below your preferred letter closing.

Tips for creating an effective teacher introduction letter

Here are a few tips that can help you develop an effective letter of introduction as a teacher:

  • Use simple words. Rather than writing in technical terms, consider using simple and universal language to ensure your audience gets the message successfully. Unless the guardians or parents you're addressing are teachers, teacher-specific terms may not be ideal.

  • Encourage parents to become active participants. Creating an introduction letter aims to enlighten parents on how their active participation can positively impact their children's academic growth. Encourage them to be more involved in school activities, parent-teacher meetings, and their children's school progress.

  • Express your enthusiasm for the role. A teacher's role in the classroom is highly important to parents and students. Let your letter express your passion and excitement for teaching and how enthusiastic you are about learning more about the students in your classroom.

Related: How to Write an Introduction about Yourself

Sample of an e-mail introduction letter

If you're sending your introduction letter to parents as an e-mail, consider reviewing this example to gain inspiration to write yours:

Subject: Summer Montessori School Grade Five New Teacher

Dear Parents of Thomas Jones,

My name is Serena Cole, and I'm the new fifth-grade teacher responsible for your child for the upcoming academic year. I'm excited to learn more about you and Thomas throughout the year. I want to start this letter by telling you about myself. I earned my first Bachelor of Education degree in Educational Research at Creston University, after which I continued my education to earn a Master of Science degree in Technology Education.

My teaching philosophy entails introducing every child to the resources needed to define their unique learning styles. Because of my academic background and technology's significance today, I encourage students to be more aware and try new tools. I also incorporate technology in classes while providing enough space to improve their imaginations and creativity by providing students with hands-on experiences and specialized activities.

I'll send a syllabus to help you become familiar with my plans for students and what they can expect to learn throughout the academic year. My office hours are listed below if you want to schedule a meeting with me to discuss your child's progress or address any issues. I urge you to be actively involved in their learning process, as your participation can impact their academic success directly.

Thank you for taking the to read this e-mail. Please contact me at 416-555-1600 or reply to this e-mail with any further questions. My work hours are Monday to Friday from 8 a.m. to 6 p.m., and I read my e-mail inboxes after work hours. Thank you again, and I look forward to meeting you and Thomas in person.


Serena Cole

Sample teacher introduction letter

You can review this sample teacher introduction letter to guide you when writing yours:

Dear Mr. and Mrs. Brown,

I'm Kate Parker, and I welcome you and your child as the new fourth-grade teacher for this school year. I look forward to meeting you and helping your child navigate a successful academic year. Teaching has always been my passion, and this is my sixth year working at Kiddies Elementary School.

With over 11 years of experience as an educator, I developed a teaching philosophy that enables me to help students achieve classroom and life success. Because I sincerely believe success starts with being comfortable in a classroom, I start the academic year with many activities to help my students interact and collaborate effectively. I strive to create a safe space that helps my students explore their learning styles and feel free to share their opinions or questions. My goal is to host regular parent-teacher meetings to update you on your children's progress, and I urge you to be active.

Thank you for your time in reading this introduction letter. Please contact me at kate.parker@kes.org if you have any concerns or questions.

Best Regards,

Kate Parker

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