How to Write an Effective Letter of Goodbye to Your Employer

By Indeed Editorial Team

Published June 10, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Sending a goodbye letter to your employer is a professional and appropriate action to take when leaving your current job. Whether it's because you have received a better job offer or require time for personal reasons, ending your job with a message of goodbye helps you build and maintain your professional network. Understanding more about how to write an effective goodbye letter can help you convince your employer to write future recommendations for you.

In this article, we examine what a letter of goodbye is, review the right moment to send a goodbye letter, discuss how to write one, offer helpful tips, share a template, and provide an example to help you write your own.

What is a letter of goodbye?

A letter of goodbye is a formal document you write to your employer to appreciate the time, knowledge, and experience they've shared with you. In the document, you can inform them of your intention to stop working for them while thanking them for the opportunity. Goodbye letters differ from resignation letters because a resignation letter informs your employer of your intention to end your employment, while you typically send a goodbye letter once they already know.

Read more: How to Write a Goodbye E-mail to Coworkers (With Examples)

When do you send a goodbye letter?

You can write and send a goodbye letter to your employer after sending your resignation letter to them. In your letter, you can ask your employer for permission to inform your colleagues about your decision to leave the company. It's best for you to send your goodbye letter earlier to help you depart from the organization more seamlessly.

How to write a letter of goodbye to your employer

If you want to write a professional goodbye letter to your employer and maintain a good relationship, you can follow these steps:

1. Start with a professional greeting

Ensure that you start with a professional salutation before you write your employer's name as a salutation is an essential part of a letter. Because it's a formal document, you can use a traditional or professional salutation such as "Dear Mr." or "Dear Ms.", followed by your employer's last name. If you have a close relationship with your employer, you can use a more friendly and relaxed salutation. For example, you may say "Hello" or "Hi" followed by the recipient's first name.

Read more: How to Write E-mail Salutations (With Tips and Examples)

2. Remind your employer of your final day at work

After your salutation, you can start the body of the letter by reminding your employer of your final day at the company. Ensure this date matches the date you mentioned in your resignation letter. For example, you can write "I just wanted to let you know that my final day at the company is the last day of this month, July 31st." You can also remind them why you're leaving the company in this same paragraph.

3. Indicate your appreciation

In the second paragraph of your goodbye letter, you can express your profound appreciation to your employer and the company. Consider the professional skills you have learned and other benefits of your role and experience. You can personalize this paragraph by addressing your employer directly. Thank them for their impact on your life and career.

Read more: Writing a Thank-You Message for Your Boss (With Tips and Examples)

4. Wish the company well

It's polite to offer your best wishes to your employer for the opportunity and support they gave you. You can express your good wishes to the company and the employees in your letter. When you show how much you want the company to continue achieving organizational success, it helps you maintain a good relationship with your employer and colleagues when you move on from the organization.

5. Provide your contact details

You can include your contact details in your goodbye letter to your employer. This can help you maintain a connection after you leave the company. This can be especially beneficial in instances where you might help, recommendation, or references in the future. Be sure to include your contact information, like your personal phone number and your personal e-mail address.

Read more: How to Include and Format Contact Information on a Resume

6. Conclude your letter

You can conclude your letter with a complimentary closing. Consider using simple closing salutations and then include your full name and your signature below. Even if you typed the letter and plan to send it via e-mail, it's ideal if you sign your name manually before sending it.

Tips for writing a goodbye letter

If you want to submit a goodbye letter that can help you maintain a good relationship with your current employer , you can consider these tips:

Keep the letter brief

It's important that your goodbye letter is short and concise. Simply state when you plan to stop working, the reasons you're grateful for the time you spent in the company, your best wishes for the company, your contact details, and a conclusion for your letter. The standard length for this type of letter is two to three brief paragraphs.

Ensure that your letter is positive

The aim of a goodbye letter is to help ensure that you maintain a positive connection with your current employer after your role in the company. It's important that your goodbye letter is positive and professional. Be sure to consider that it's your last opportunity to leave a good impression on your employer.

Be honest

If you want to thank your employer for the experience they've given you, you can make a list of the benefits you have received. When you include these factors, it's important that you're honest. Mention the actions that actually helped you only. Show your sincere appreciation by briefly highlighting how the employer has caused you to develop in your career.

Goodbye letter to employer template

You can use this template to write a professional goodbye letter to your employer:

Dear [name of your employer],

I wanted to remind you that my final day in [the company's name] is [date] . While I am sad to be leaving, it's important I do so because [reason you are leaving]. I'm optimistic about the new experiences awaiting me, and I'm confident that the skills I've learned in [current company name] can help me function effectively in any related position.

Thank you for [reason you're thankful to your employer]. I'm so grateful for the opportunity to develop [the skills you learned from your current employer]. Your constant support has helped me develop in my career. [Highlight another an important reason you're thankful to your employer.]

I wish you, [current company], and the entire team, success and good luck. You can reach me on my personal phone number [phone number] or my e-mail address [e-mail address]. Thanks once again.

Best wishes,
[Signature]
[Your name]

Example of a goodbye letter to an employer

Below is an example of a professional goodbye letter you can send to your employer:

Dear Mr. Duke,

I wanted to remind you that I'm leaving my position as a software engineer at Caliphate Information Technology Inc. tomorrow, July 21st, 2022. While I am sad to be leaving, it's important I do so to further my education. I am confident of the new opportunities awaiting me after my studies. My experience in Caliphate Information Technology Company has helped improve my interpersonal and technical skills.

I'm grateful for your constant support and guidance over the nine years I have spent working for Caliphate. You've played a significant role in my professional development. Thank you for the communication, professional, leadership, and management skills you taught me.You helped me achieve my key goals at Caliphate Information Technology Inc. because of your effective leadership skills and your positive mentorship.

I want you to know that I always wish you, Caliphate Information Technology Inc., and my colleagues' success and good luck. This company has been a valuable part of my career journey, and I still want to maintain the contact. Here's my personal phone number, 524-103-1424, and my e-mail address ctrent@email.com.

Thank you once again.
Sincerely,
Clark Trent

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